1 IPM PIPE Training May 14 th, 2007 PIPE DATA ENTRY: How to enter data into PIPE for new data entry users (observers) Julie Golod IPM PIPE- Penn State University

2 Focus of This Module PIPE Data Entry for New Users PIPE Data Entry for New Users Topics that will be Covered  The two step data entry process  Using On-line and Excel forms  Soybean Rust, Soybean Aphid, Viruses, Other Diseases, and Other Insects Data Forms  Copy Locations Tool – Copying Location from 2006 for Use in 2007  Checking Uploaded Data

Entry Screen

4

5 Main Screen – Restricted Access Website

6

7 Data Entry Steps There are two distinct parts to data entry There are two distinct parts to data entry 1.First, recording site information in the setup form; including assigning the site a unique location name, providing location and host information, 2.Then, uploading observational data for that location

8 Step 1. Location Setup Form

9 Location Setup Fields  Location Type : The type of location  Required Acceptable values: –Sentinel - any site that is monitored on a regular basis, according with the sentinel protocol specific to the host and/or organism being monitored and to the region. A sentinel site can be planted early, or not; can have multiple or single maturity groups or hosts; can be planted specifically for the sentinel network or be located in a research or commercial field. –Single Observation - can represent any type of location: production field (commercial), research station, etc, and is monitored only once, or the expectation is that the site will be monitored once. –Repeated Observation - can be any location where the monitoring is expected to occur on a some type of a regular basis, be it weekly, bi-weekly or monthly.

10 Location Setting : Clarifies the location type and indicates the host and/or setting location. Required Acceptable Values –Commercial - a grower/production field –Research - research or experimental station –Kudzu/wild legumes - a location with kudzu or another non-planted legume species as the host –Stand alone (sentinel only) - a site planted especially for the sentinel network –Volunteer legumes- Legumes that are not planted, but may have been planted at some earlier point in time. –Other/unknown - when the location of the site does not fit into any of the other location setting or is unknown. However, the host must be known –Ad-Hoc (aphid only) - This is a site that is sampled weekly during the season, at least.5 acres in size, and aphid severity values are always established via count and not an estimate. This is a also a site where only aphid monitoring is occurring (not disease or virus ) Location Setup Fields

11 Location Name: A unique name assigned to each location; and if more than one cultivar/host/planting date is present at that location, each one gets a unique name Required Acceptable Values- alpha numeric w/no spaces Location Setup Fields

12 Location Naming Protocol Sentinel site: STNAME”ST”NN_CC Any other: STNAMENN_CC ST = state postal code (2 letter abbrev) NAME= County (preferred), but nearest city or another convenient name is also acceptable. Maximum number of characters is 10, no spaces. **If it is a sentinel site include the following letters “ST” after name NN = counter separating one location from another with the same state and name. (sequence starts over at 01 for new state/name). Maximum number of characters is 2. _ = underscore, a separation between the counters; not needed if the second counter is not used CC = an alpha counter (sequence starts at “a”) or name of the cultivar/host when more than one of the following is present at a site: cultivar, host, or planting date. Maximum number of characters is 8 and no spaces are permitted. This counter can be ignored if the site has only one host/cultivar/or planting date. The location names are case-insensitive.

13 How to assign a location name ST = MI NAME= Kalamazoo ** “ST”= ST NN = 01 _ = _ CC = a Location names are case-insensitive Complete site name = MIKalamazooST01_a

14 Location Setup Fields Country - Required State/Province- Required County – Required; County where the site is located Main Contact Name – Optional; person to contact if there is a question about the site City - Optional Address 1- Optional; can be any type of address: actual physical address, intersection, location in relation to a physical landmark Address 2 - Optional

15 Location Setup Fields Latitude and Longitude : the coordinate data that identifies the physical location of the site Optional Acceptable values : decimal degrees. –Latitude ranges from -90 to 90 degrees with the southern hemisphere being negative. –Longitude ranges from -180 to 180 with the western hemisphere being negative

16 Location Setup Fields Approximate Plot Size – Optional. Size of the site –Units – Conditional. Required if the size is provided. Units for reporting the size of the site. Values: acres, hectares, sq.feet, sg.meters Irrigated- Optional. Is the site irrigated. (yes/no) Buckthorn Near- Optional. Specific to aphid monitoring. (yes/no) Soil Type – Optional. A text field to indicate soil type Funding Source - Optional; The entity that provided the funds for establishment and monitoring of the sentinel site. Only applicable for sentinel locations. Acceptable Values: NCSRP, USDA, State Soybean Boards, University, Other

17 Removal/Destruction Date – Optional ; If a site was destroyed (not harvested) for any reason, indicate the date that occurred. – accepted values (yyyymmdd) Moved to a Different Site – Optional; If monitoring was moved to a nearby field for any reason. –Date – When the nearby site began to be monitored. accepted values: (yyyymmdd) –New Location Name - The location name given to the new site accepted values: alpha numeric Location Setup Fields

18 Location Setup Fields Host Name – Required; The host observed/planted at that site. Only one allowed per location name. Acceptable values: selected from a pre-defined list. Cultivar/Variety - Optional; This is a text field where the cultivar/variety can be indicated. Only one allowed per location name. Maturity Group - Optional; This is a text field where the maturity can be indicated. Only one allowed per location name Planting Date - Optional; This is a field for providing the planting date, when applicable. Only one allowed per location name. Acceptable values (yyyymmdd) Planting Density - Optional; A text field Row Spacing - Optional; A text field

19 Step 2. Observation Forms Host/Site Information Pest Information

20 Observation Host/Site Fields Observation Date – Required. The date observation was made. Acceptable values: (yyyymmdd) Plant Height – Optional. Average height of the canopy in inches. Canopy Closure – Optional. Canopy cover represented in 25 percent increments. Acceptable values: 0,25,50,75,100 Drought Stressed – Optional. A way to indicate if the site is drought stressed. Acceptable values: yes/no

21 Plant Stage – The average vegetative and reproductive( when applicable) growth stage of the host Conditional. Required for planted legumes and soybeans. – Vegetative : Acceptable values are P,VC,VE,V1,V2,V(x), or V(x.x). Ranges, ex.V1-V2, are also acceptable. – Reproductive: Acceptable values are R1, R2, R(x), or R(x.x). Ranges, ex. R1-R2, are also acceptable. Observation Host/Site Fields

22 Greening - Conditional. Required for over-wintering kudzu survey. Used to indicate the percent of kudzu that is exhibiting greening at the site. Can also be used to record greening for other hosts. Acceptable values numeric represented as percent. Dieback - Conditional. Required for over-wintering kudzu survey. Used to indicate the percent of kudzu that has experience dieback due to cold weather. Can also be used to record dieback for other hosts, doesn’t have to be weather related. Acceptable values: numeric represented as percent. Observation Host/Site Fields

23 Presence - This field is used to record the status of the organism as determined by field scouting and/or lab confirmation. Required (if the field is present on the data entry form) Acceptable Values : yes, no, maybe, no longer found – which is specific to soybean rust. Observation Pest Fields

24 Observation Unit - Conditional. This field captures the sample type. Acceptable values : plants, leaves, pods, stems. Number of Units Examined – Conditional. The number of the units examined to make the status or count determination. Acceptable Values: numeric Number of Positive Units – Conditional. The number of units that were tested or were observed to be positive for the organism in question. Acceptable values: numeric Observation Pest Fields

25 Severity – P roportion (indicated in percent) of plant area that is affected based on a straight scale. Severity of soybean rust infection is to be assessed based on the visual severity scale provided by Dr. Monte Miles; available on the restricted site under menu option. Optional. Only used for diseases. Acceptable Values: numeric values in percent Observation Pest Fields

26 Insects per Unit – Conditional. Only applicable for insect survey. The insect count averaged over the number of examined units. Acceptable Values: numeric. Count/Estimate. Conditional. Only applicable for soybean aphid survey. A way to indicate if the insect “count” was based on an actual count or estimate. Acceptable values: count, estimate. Severity Rating – Conditional. Only applicable for soybean aphid survey. When the “counts” are high, a user can select to use severity rating instead of indicating a count. Observation Pest Fields

27 Confirmation Method – How was the presence or absence of the organism confirmed. Conditional. Required in certain situations. Acceptable values: This is a multi-select field and confirmation methods may differ by organism type. Values are selected from a pre-defined list. Observation Pest Fields

28 Sample Submitted to NPDN Diag Lab – Optional. This field is used to indicate if a sample was submitted to the a NPDN lab for processing. Acceptable values: yes/no Diagnostic Lab Sample ID – Optional. This field is only applicable if a sample was submitted to a NPDN lab for analysis. If you know the full NPDN unique identifier, which is comprised of lab id, sample id, diagnosis number, please provide all those values separate by a space in this field. If not, provide as much of that information as you have (for example, lab sample id). This is an optional field that will help us confirm that our linkage of the lab and scout portion of a records is correct. Observation Pest Fields

29 Site Management – Optional. A way to document if a control measure was undertaken for the organism in question. Acceptable Values : chemical, mechanical, other, none. This is a multi field selection. –Control Type – The type of chemical or mechanical means used. Values: select from a pre-defined list –Control Name - Name of the control measure; such as the name of the chemical applied. Values: Text field – Percent of Site- percent of site to which the control measure was applied. Values: numeric represented in percent. Observation Pest Fields

30 Data Entry Methods  On-Line Forms (Web based forms)  Excel Forms  PDA (will not be covered today) You can enter data using any method that you prefer. You can enter setup data and observational data using different methods You can enter data using any method that you prefer. You can enter setup data and observational data using different methods

31 Step 1: Location Setup On-line Form Creating a New Location

32 Location Setup On-line Form

33 Location Setup On-line Form

34 Location Setup On-line Form

35 Location Setup On-line Form

36 Location Setup On-line Form

37 On-line Form Entry – Location Names

38 Step 2. Observation On-line Form - Host/Site

39 Step 2. Observation On-line Form Observation On-line Form - Host/Site

40 Step 2. Observation On-line Form Observation On-line Form - Host/Site

41 Step 2. Observation On-line Form Observation On-line Form - Host/Site

42 Step 2. Observation On-line Form Observation On-line Form - Pest

43 Observation On-line Form - Soybean Rust

44 Observation On-line Form - Soybean Rust

45 Observation On-line Form Soybean Rust Sentinel Post-Detection

46 Observation On-line Form - Other Diseases

47 Step 2. Observation On-line Form - Pest Observation On-line Form - Other Diseases

48 Observation On-line Form - Soybean Aphid

49 Observation On-line Form - Soybean Aphid

50 Observation On-line Form - Soybean Aphid

51 Observation On-line Form – ‘Other’ Insects

52 Observation On-line Form – ‘Other’ Insects

53 Observation On-line Form - Viruses

54 Observation On-line Form - Viruses

55 Downloading Excel Forms

56 Step 1. Location Setup Excel Form

57 Location Setup Excel Form

58 Location Setup Excel Form

59 Location Setup Excel Form

60 Uploading an Excel Form

61 Uploading an Excel Set Up Form

62 Observation Standard Excel Form

63 Observation Standard Excel Form

64 Observation Aphid Excel Form

65 Observation Aphid Excel Form

66 Uploading an Excel Form

67 Uploading an Excel Observation Form

68 New Tool – The Copy Locations Tool

69 New Tool – The Copy Locations Tool

70 New Tool – The Copy Locations Tool

71 New Tool – The Copy Locations Tool

72 Edit Tool

73 Checking Your Data

74 If you have any follow up questions, please contact me either via at or at or by phone at Contact Information