Office 2003 Introductory Concepts and Techniques M i c r o s o f t The slides in this lecture have been originally created by the author of the book and partially modified by Dr. A. R Hadaegh and Sahar Mosleh at CSUSM Excel Project 1 Creating a Worksheet and an Embedded Chart

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 2 Objectives Start and Quit Excel Describe the Excel worksheet Enter text and numbers Use the AutoSum button to sum a range of cells Copy a cell to a range of cells using the fill handle

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 3 Objectives Copy a cell to a range of cells using the fill handle Format a worksheet Create a 3-D Clustered column chart Save a workbook and print a worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 4 Objectives Open a workbook Use the AutoCalculate area to determine statistics Correct errors on a worksheet Use the Excel Help system to answer questions

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 5 Starting Excel Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then point to Microsoft Office Excel 2003 on the Microsoft Office submenu Click Microsoft Office Excel 2003 If the Excel window is not maximized, double- click its title bar to maximize it

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 6 Starting Excel

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 7 Customizing the Excel Window Right-click the Language bar Click Close the Language bar Click the Getting Started task pane Close button in the upper-right corner of the task pane If the toolbars are positioned on the same row, click the Toolbar Options button Click Show Buttons on Two Rows

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 8 Customizing the Excel Window

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 9 Entering the Worksheet Titles Click cell A1 Type Extreme Blading in cell A1 and then point to the Enter box in the formula bar Click the Enter box to complete the entry Click cell A2 to select it. Type Second Quarter Sales as the cell entry. Click the Enter box to complete the entry

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 10 Entering the Worksheet Titles

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 11 Entering Column Titles Click cell B3 Type Direct Mail in cell B3 Press the RIGHT ARROW key Repeat the last two steps for the remaining column titles in row 3, as shown on the following slide

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 12 Entering Column Titles

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 13 Entering Row Titles Click cell A4. Type Inline Skates and then press the DOWN ARROW key Repeat the previous step for the remaining row titles in column A, as shown on the following slide

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 14 Entering Row Titles

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 15 Entering Numbers Click cell B4 Type and then press the RIGHT ARROW key Enter in cell C4, in cell D4, and in cell E4 Click cell B5 Enter (or copy and past) the remaining fourth quarter sales provided on the next slide for each of the three remaining product groups in rows 5, 6, and 7

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 16 Entering Numbers Direct mailOutletsTeleSalewebtotal Inline Skates Quad Skates Custom Skates Accessories Total

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 17 Summing a Column of Numbers Click cell B8 Click the AutoSum button on the Standard toolbar Click the AutoSum button a second time

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 18 Copying a Cell to Adjacent Cells in a Row With cell B8 active, point to the fill handle Drag the fill handle to select the destination area, range C8:E8 Release the mouse button

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 19 Determining Multiple Totals at the Same Time Click cell F4 With the mouse pointer in cell F4 and in the shape of a block plus sign, drag the mouse pointer down to cell F8 Click the AutoSum button on the Standard toolbar Select cell A9 to deselect the range F4:F8

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 20 Determining Multiple Totals at the Same Time

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 21 Changing the Font Type Click cell A1 and then point to the Font box arrow on the Formatting toolbar Click the Font box arrow and then point to Arial Rounded MT Bold Click Arial Rounded MT Bold

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 22 Changing the Font Type

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 23 Bolding a Cell With cell A1 active, click the Bold button on the Formatting toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 24 Increasing the Font Size of a Cell Entry With cell A1 selected, click the Font Size box arrow on the Formatting toolbar Click 24 in the Font Size list

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 25 Changing the Font Color of a Cell Entry With cell A1 selected, click the Font Color button arrow on the Formatting toolbar Click Violet (column 7, row 3) on the Font Color palette

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 26 Centering a Cell Entry across Columns by Merging Cells With cell A1 selected, drag to cell F1 Click the Merge and Center button on the Formatting toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 27 Formatting the Worksheet Subtitle Select cell A2 Click the Font box arrow on the Formatting toolbar and then click Arial Rounded MT Bold Click the Bold button on the Formatting toolbar Click the Font Size box arrow on the Formatting toolbar and then click 16 Click the Font Color button on the Formatting toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 28 Formatting the Worksheet Subtitle Select the range A2:F2 and then click the Merge and Center button on the Formatting toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 29 Using AutoFormat to Format the Body of a Worksheet Select cell A3, the upper-left corner cell of the rectangular range to format Drag the mouse pointer to cell F8, the lower-right corner cell of the range to format Click Format on the menu bar Click AutoFormat on the Format menu When Excel displays the AutoFormat dialog box, click the Accounting 2 format

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 30 Using AutoFormat to Format the Body of a Worksheet Click the OK button Select cell A10 to deselect the range A3:F8

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 31 Using the Name Box to Select a Cell Click the Name box in the formula bar and then type a3 as the cell to select Press the ENTER key

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 32

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 33 Adding a 3-D Clustered Column Chart to the Worksheet With cell A3 selected, position the block plus sign mouse pointer within the cell’s border and drag the mouse pointer to the lower-right corner cell (cell E7) of the range to chart (A3:E7 Click the Chart Wizard button on the Standard toolbar When Excel displays the Chart Wizard – Step 1 of 4 – Chart Type dialog box and with Column selected in the Chart style list, click Clustered column with a 3-D visual effect (column 1, row 2) in the Chart sub-type area Click the Finish button If the Chart toolbar appears, click its Close button

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 34 Adding a 3-D Clustered Column Chart to the Worksheet When Excel displays the chart, point to an open area in the lower-right section of the chart area so the ScreenTip, Chart Area, appears next to the mouse pointer Drag the chart down and to the left to position the upper-left corner of the dotted line rectangle over the upper-left corner of cell A10 Release the mouse button Point to the middle sizing handle on the right edge of the selection rectangle

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 35 Adding a 3-D Clustered Column Chart to the Worksheet While holding down the ALT key, drag the sizing handle to the right edge of column F If necessary, hold down the ALT key and drag the lower-middle sizing handle down to the bottom border of row 20 Click cell H20 to deselect the chart

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 36 Adding a 3-D Clustered Column Chart to the Worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 37 Saving a Workbook Click the Save button on the Standard toolbar Type Extreme Blading 2nd Quarter Sales in the File name box Click the Save in box arrow Click USB flash drive in the Save in list Click the Save button in the Save As dialog box

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 38 Saving a Workbook

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 39 Printing a Worksheet Ready the printer according to the printer instructions and then click the Print button on the Standard toolbar When the printer stops printing the worksheet and the chart, retrieve the printout

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 40 Quitting Excel Point to the Close button on the right side of the title bar Click the Close button Click the No button

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 41 Starting Excel and Opening a Workbook Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Excel 2003 on the Microsoft Office submenu Click Extreme Blading 2nd Quarter Sales in the Open area in the Getting Started task pane

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 42 Starting Excel and Opening a Workbook

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 43 Using the AutoCalculate Area to Determine an Average Select the range B6:E6 and then right-click the AutoCalculate area on the status bar Click Average on the shortcut menu Right-click the AutoCalculate area and then click Sum on the shortcut menu

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 44 Using the AutoCalculate Area to Determine an Average

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 45 Clearing Cell Contents Fill Handle –Select the cell or range of cells and point to the fill handle so the mouse pointer changes to a cross hair –Drag the fill handle back into the selected cell or range until a shadow covers the cell or cells you want to erase. Release the mouse button Shortcut Menu –Select the cell or range of cells to be cleared –Right-click the selection –Click Clear Contents on the shortcut menu

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 46 Clearing Cell Contents Delete Key –Select the cell or range of cells to be cleared –Press the DELETE key Clear Command –Select the cell or range of cells to be cleared –Click Edit on the menu bar and then point to Clear –Click All on the Clear submenu

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 47 Clearing the Entire Worksheet Click the Select All button on the worksheet Press the DELETE key or click Edit on the menu bar, point to Clear and then click All on the Clear submenu

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 48 Deleting an Embedded Chart Click the chart to select it Press the DELETE key

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 49 Quitting Excel Click the Close button on the right side of the title bar, and if necessary, click the No button in the Microsoft Excel dialog box

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 50 Summary Start and Quit Excel Describe the Excel worksheet Enter text and numbers Use the AutoSum button to sum a range of cells Copy a cell to a range of cells using the fill handle

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 51 Summary Copy a cell to a range of cells using the fill handle Format a worksheet Create a 3-D Clustered column chart Save a workbook and print a worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart Sahar Mosleh and Ahmad R. Hadaegh - CSUSM 52 Summary Open a workbook Use the AutoCalculate area to determine statistics Correct errors on a worksheet

Office 2003 Introductory Concepts and Techniques M i c r o s o f t The slides in this lecture have been originally created by the author of the book and partially modified by Dr. A. R Hadaegh and Sahar Mosleh at CSUSM Excel Project 1 Complete