Dr. Timothy Mitchell & Dave Janak Rapid City Area Schools Administrative Retreat 2011

“Mind your pennies, nickels and dimes and your dollars will fall in place”

Effective managers have three components: 1. Analyze available opportunities to produce results and develop an understanding of their costs

Effective managers have three components: 2. Commit resources to pursue the most promising opportunities

Effective managers have three components: 3. When determined that something leads to positive results and other do not, decide which should receive more resources and which should be abandoned

The third component is the most painful step and most likely to be ignored by public school leaders

Public school leaders have three challenges: 1.Void of market forces that reward success and exert pressure on unproductive results

Public school leaders have three challenges: 2. To get increased revenue they must utilize a political process- convincing taxpayers-many with no children in school

Public school leaders have three challenges: 3. stakeholders disagree about the purpose of education and how to define and measure success

What is the process? Where do you fit in?

July Supt & BM agree on dollar amount to be cut Prepare initial Issue Brief Ex Team discuss draft process at Retreat August Administrative Retreat discuss process Initial presentation to Budget & Finance

September - November Budget Authority to prepare plan for initial reductions Supt and BM meet with Budget Authority one on one to review initial proposals Budget and Finance to review initial proposals Public Input Meetings to review proposals Regular updates included at BOE Meetings

It is time to start a process to eliminate the structural deficit that currently exists I will be recommending to the Budget & Finance Committee at their next meeting that we reduce expenditures for the General Fund Budget by 4 Mill.

Consensus Decision Making -is an excellent process for developing new programs and to gain support -Can be a challenge: Personal Agendas and Turfs Not Fair or Appropriate

The process should include: -utilizing every opportunity to explain the situation -review current expenditures-Where is the $$ going -remind people of the mission and priorities

Key-Act responsibly and inspire confidence without compromising authority

Current Budget: General Fund78.7 Mill75 Mill Capital Outlay42.7 Mill Sped18.0 Mill Pension1.8 Mill Health Insurance14.9 Mill Total Overall RCAS192.1 Mill

Based upon Presentation: Reductions in 2 yrs to account for: -8.9 % reduction in State Aid -$97 per student- one time money -BOE-compensation policy -Health Insurance Increases -Additional-All/Day Kindergarten

Budget Includes: -3.8 Mill in Fund Balance -Fund Balance 15.7 % -Increased by $300,000 (Projected 1.0 Mill) -2.7 Mill Capital Outlay Flexibility -Budget Reduction 1.98 Mill

Budget Reductions: -Instruction- $788,941 -Support Services- $500,410 -Community Services- $56,855 -Transfers Out - $740,000 +Co-Curricular- $108,371

Why Before What-Begin with Basic Principles ***Put student outcomes first ***Invest in what works, not in what doesn’t ***The New Normal—Do More with Less ***Avoid Short-sighted cost cutting ***Work collaboratively with stakeholders ***Invite feedback-acknowledge disagreement without compromising authority

For Study and Future Consideration ***Efficient use of teachers ***Transportation policies and procedures ***Outsourcing services ***Extracurricular activities ***Administrative/Clerical Staffing

For Study and Future Consideration ***Salary and Benefits ***Leverage alternative sources of funding ***Leverage local partnerships and resources ***Leverage technology ***Reduce mandates that hinder productivity

One of the fascinating outcomes of research on school effects is the number of issues in education where achievement evidence is close to zero but the heat is as high as it is as if it would be if the policy were obviously effective.

Four resource shifts with great potential: -away from quantity of staff towards quality -from remediation to early identification -from isolated practitioners to teacher teams -from full-time teachers toward alternative, creative, and effective

What must we have to provide a high quality education for all students of the RCAS?