9.1 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Introducing the Windows Server 2003 Network Printing Environment  Network administrators must manage network printing, printer availability, and printer security  A shared printer is an object that can be shared with other network users  Print devices  Can be attached to servers or client workstations  Can connect directly to the network with no attached computer (Skill 1)

9.2 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Introducing the Windows Server 2003 Network Printing Environment (2) Microsoft’s printing terminology  Printer: The software interface that delivers the request for service from the operating system to the physical print device  Print device: The physical hardware that actually prints data  Print server: A computer, such as a Windows Server 2003 computer, that is connected to and sharing one or more print devices; used to print documents and to manage the printers on a network  Printer driver: The software that contains the information used by the operating system to convert the print commands for a particular model of print device into a printer language such as Printer Control Language (PCL) or PostScript (Skill 1)

9.3 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-1 Documents in a print queue (Skill 1)

9.4 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-2 The Advanced tab in the Print Server Properties dialog box (Skill 1)

9.5 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Installing a Network Printer Creating a network printer  Install the printer locally on the computer that is to become the print server  Share the printer to make it accessible to users over the network  Connect the print device to the local print server  Install the printer software (the printer)  To install local printers, use the Add Printer Wizard on your local computer (Skill 2)

9.6 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-6 The Add Printer Wizard (Skill 2)

9.7 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-7 Selecting a printer port (Skill 2)

9.8 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-8 Assigning a printer name (Skill 2)

9.9 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-9 Sharing a printer (Skill 2)

9.10 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Installing a Network Printer (2)  Sharing print devices  If you want a member server to connect to a print server on a network, use the Add Printer Wizard to create a logical printer that will connect to the shared print device  You can also use My Network Places to locate and connect to a shared print device, or the Run command on the Start menu and enter the UNC pathname in the Open text box  Network-interface print devices  Many organizations today have network-interface print devices that connect to the Internet using a network interface card (NIC)  For these devices, which are not attached to a print server, you must configure a TCP/IP port to enable communication over the network (Skill 2)

9.11 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-10 Creating a new standard TCP/IP port (Skill 2)

9.12 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-11 The Add Port screen Enter either the IP address or FQDN for the print device (Skill 2)

9.13 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-12 The Printer Ports dialog box Click to start the Add Standard TCP/IP Port Wizard (Skill 2)

9.14 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-13 The Add Standard TCP/IP Port Wizard (Skill 2)

9.15 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Controlling Access to Printers  For security reasons, you may decide to restrict certain types of printer usage to certain users  Printer permissions  Restrict who can print to a printer  Restrict who can manage a printer  Restrict who can manage the documents sent to a printer (Skill 3)

9.16 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Controlling Access to Printers (2)  Printer permissions are assigned on the Security tab in the printer’s Properties dialog box  Types of permissions  Print  Users can connect to a printer and send it print jobs  They can also pause, resume, restart, or cancel their own print jobs  Manage Documents  Users can pause, resume, restart, and cancel all other users’ printing jobs  They can connect to a printer and control job settings for all documents, but they cannot control the status of the printer  Manage Printers  The highest level of access  Grants a user administrative control over a printer  Users can pause and restart the printer, share a printer, change printer permissions, change printer properties, change printer drivers, or delete a printer (Skill 3)

9.17 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-14 Assigning printer permissions Used to specify the settings for a printer, such as the tray assignments Used to specify the availability hours for the printer, set printer priority, install a new printer driver, change spool options, and manage printed documents (Skill 3)

9.18 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-17 Resuming all print jobs (Skill 3)

9.19 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-18 Pausing a single document (Skill 3)

9.20 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-19 Canceling all documents (Skill 3)

9.21 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Creating a Printer Pool  A printer pool is a single printer on a print server that is associated with multiple physical print devices  All print jobs that the print server receives are distributed equally among the available print devices  Print jobs that are sent to a printer pool are directed to the least busy print device in the pool  Use printer pooling when you have a number of the same type or similar types of print devices, which all use the same driver so that they all understand the same set of commands (Skill 4)

9.22 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Creating a Printer Pool (2)  Creating a printer pool  Use the Ports tab on the Properties dialog box for the printer  At the bottom of the tab, select the Enable printer pooling check box  Select all of the ports to which you want the logical printer to print (Skill 4)

9.23 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-20 Enabling printer pooling To create a printer pool, you must have a number of the same type or similar types of print devices, which all use the same driver (Skill 4)

9.24 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Setting Printer Priorities  You set printers as high-priority or low-priority to control the order in which their print jobs will be sent to the print device  When multiple printers have print jobs in the spool that require printing on the print device, the printer with the highest priority will print first  For example, you can create two logical printers that will both print to the same physical device  One group of users can be assigned to use the first logical printer, and a second group, whose jobs you want to take precedence, can be assigned to use the second logical printer  The second logical printer will be assigned a higher priority so that its print jobs will be completed first (Skill 5)

9.25 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Setting Printer Priorities (2)  Print jobs sent by higher priority printers  Bypass the queue of documents in the lower priority printer spool  Are sent to the print device first  To set the priority for a printer, use the Advanced tab on the Properties dialog box for the printer.  The highest priority value is 99 and the lowest is 1  If you do not change the default priority setting, any printer with a priority from 2-99 will have its jobs sent to the print device first  Use the Available from option button to make a printer available only at certain times, which may be useful if you have a user or group that has a large volume of low-priority printing jobs (Skill 5)

9.26 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-23 Setting printer priority Makes the system compare the printer setup to the document setup to determine if they are compatible; if not, the print job will be put on hold Allows jobs that have completed spooling to be printed, no matter what their priority is, which is useful in high-volume environments so that the printer will not be idle while waiting for lengthy jobs to spool Keeps documents in the spooler after they have printed so that administrators can recreate a printout that has been damaged by a printer jam or other mishap (Skill 5)

9.27 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Publishing Printers in Active Directory  Active Directory publishes a PrintQueue object for each printer you install on a Windows 2000 Server or Windows Server 2003 print server in the directory by default  The PrintQueue object contains a subset of the information that the print server stores for a printer  If you change the printer configuration on the print server, the change propagates to Active Directory (Skill 7)

9.28 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-32 Viewing PrintQueue objects in Active Directory PrintQueue objects for published printers (Skill 7)

9.29 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-33 The Properties dialog box for a published printer The features listed here can be used to conduct a search for the printer object (Skill 7)

9.30 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-34 The Search Companion pane in the Search Results window Click to display the Printers, computers, or people option, and then select A printer on the network to open the Find Printers dialog box (Skill 7)

9.31 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-35 Finding a printer based on a feature The published printer is located based on the capability to print double- sided (Skill 7)

9.32 © 2004 Pearson Education, Inc. Exam Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring Network Printers Figure 9-40 Designing the network printing environment (Skill 8)