What’s left to be done before June! What we need to know! What we already know! 1

 Scanning is required for each administration of the following 6 regents in June 2011, August 2011, and January 2012 ◦ Integrated Algebra, Comprehensive English, Global Studies, U.S. History, Living Environment, Earth Science  Scanning is required for all regents June 2012  A single NYSED approved answer sheet must be used ◦ The RIC Directors agreed to collectively use ONLY Teleform software to design, pre- print, scan, and verify the answer sheets  The June regents scan process can be done during regents week or during the summer prior to August 30 ◦ Note: this process includes loading data to the Data Warehouse 2

 The August regents scan process can be done during regents week or prior to September 30 ◦ Note: this process includes loading data to the Data Warehouse  The score finality process is being reviewed and will be updated by OSA/IRS  RICs are not the regents police  Summer schools are also subject to Regents scanning  Scanned test modifications must be reported with the assessment  Non-publics do not have to submit teacher or course information through the data warehouse this year 3

 Official Scores:  The score reported by the teacher!  The score that is scanned and loaded to the SMS during regents week and verified by the teacher is considered to be an official score.  Unofficial Scores:  Scores scanned and loaded to the Data Warehouse (not the SMS) after regents week  Score options:  Therefore we could potentially report 2 scores per regents exam:  Official (Score of Record) teacher score from SMS  Unofficial scanned results score that relates to the item data 4

Decisions… Decisions.. Decisions !!!  Regents scanning committee:  Asked SED to reinstate this committee to:  Discuss timelines and processes for August regents, including loading to Level 2  Discuss the handling of exceptions (i.e walk-ins, regional summer schools, out-of-district students, etc.)  Data reporting modifications:  SED considering implementing an additional assessment fact record per regents exam to report the scanned score  Requires new (additional) measure codes for each regents  Provides way to report the scanned test accommodations 5 ”

6  Public Schools and Charter Schools ◦ Out-of-district placement students  Answer sheets should be pre-printed with the home district information (i.e for BOCES Special Ed, Alternative Ed)  How?  Non-Public Schools ◦ CIO’s must be identified and SED notified ◦ Students must have a NYSSIS ID and be reported through the Data Warehouse  From where? ◦ Extracts from the SMS ◦ Spreadsheets submitted from district without SMS ◦ Data Warehouse using the Student Grades template ◦ ASAP 2011?

 Public Schools, Charter Schools, Non-Public Schools ◦ Home district is responsible to test and report these students ◦ Answer sheets should be pre-printed with the home district information  How?  From where? ◦ Extracts from the summer school SMS (if available) ◦ Spreadsheets submitted from regional summer schools ◦ Data Warehouse using the Student Grades template ??? ◦ ASAP 2011? 7

Marlene Derminio Project Manager for the RIC Directors (315) Running away quickly !