(Scientific) Libraries and Digital Preservation: Why and How ERPANET Training Seminar:Metadata in Digital Preservation ERPANET Training Seminar: Metadata in Digital Preservation Dr. Heike Neuroth Research & Development Göttingen State and University Library (SUB) September 2003, Archivschule Marburg

 Long-term Preservation Relevance for (scientific) libraries Heterogeneity  Model (?)  Strategy  Preservation Metadata  UNESCO  Outlook ToC ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 New forms of production, publication and distribution of scientific information  Rapid change of technology, different/various ways of preservation  Trusted repositories needed well defined criteria (policy etc.) certification? (e.g. DINI)  Guarantee of trusted long-term preservation  IPR, Digital Rights Management ... Long-term Presevation ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Scientific libraries have to provide long-term access to scientific resources regardless the format regardless of the document type across all disciplines  In Germany: DFG (German Research Foundation) SSG libraries have mandate to provide access to subject specific scientific objects and to preserve them Relevance ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Journals and monographs at SUB (ca. 1.5 Mio) retrodigitized material (e.g. Springer) genuin digital material  different formats: PDF, TEX, TIFF, etc.  Web-Documents, Web-Server  Preprint-Server, Theses, e-Proceedings, etc.  Primary data  CD‘s ... Heterogeneity: Document-Types ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Depends on subject, e.g. Mathematics (TEX, PS,...) Geography (GIS)...  Multimedia, e.g. Animated WWW pages Interactive objects in e-Learning  Different versions in e.g. PDF, TEX,... ... Presentation Format + Preservation Format Heterogeneity: Format-Types ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Metadata formats (Dublin Core, MODS,..)  Exchange formats (XML, METS, XML/RDF,...)  Controlled vocabulary systems (Ontologies, Taxonomies,...)  Architecture, Protocolls ... Heterogeneity: General Standardisation!Interoperability! ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Preservation policy  Cooperation: international/national  Cooperation: cross-domain  Redundance of digital repositories explicitly desired  Cooperative management/administration of distributed digital archives/repositories Strategy ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Coordinated cooperation needed between: Producer of digital objects (e.g. scientist) Provider (e.g. library) Distributer (e.g. publisher, hosts of db)  International standards (e.g. DC, OAI, OAIS, METS), interoperability... ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

Repository CC/IT Import Model (?) Export Tools Producers Standards... Access IPRs Standards... A B C USER Emulation Migration etc. dark

Repository CC/IT Import... Export Tools Producers Standards... Access IPRs Standards... A B C USER Emulation Migration etc. Management (cooperative, distributed) D

Repository CC/IT Import... Export Tools Producers Standards... Access IPRs Standards... A B C Management (cooperative, distributed) Content Input E USER Emulation Migration etc. D

Repository CC/IT Import P R E S E R V A T I O N P O L I C Y Export Tools Producers Standards... Access IPRs Standards... A B C Content Input E USER Emulation Migration etc. Management (cooperative, distributed) D

 Describes the whole life-cycle of a digital object, e.g. Original format of the object Presentation and archiving format Date of e.g. digitization Technical dates Digital Rights Management (DRM), e.g. copyright, access and use conditions, etc. … Preservation Metadata ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Types of metadata Content (bibliographic) metadata Structural metadata (e.g. for navigation) Administrative metadata (e.g. for distributed management of repositories) Technical metadata Metadata about terms and condition Preservation metadata …... ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Definition: is the information necessary to carry out, document, and evaluate the processes that support the long- term retention and accessibility of digital materials includes information ranging from a description of the hardware/software environment needed to render a particular class of digital object to a record of the migration of a digital object through successive formats over time is an essential component of most digital archiving strategies OCLC: Preservation Metadata

ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg  Reference Model for an Open Archival Information System 1999 Consultative Committee for Space Data Systems (CCSDS) Now in version January 2002 ISO standard for preservation of digital objects Generic model (metadata, workflow, management, etc.) Neutral: document type, format, techniques like migration/emulation... OAIS

ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg  OAIS: Preservation Description Information (PDI container) Reference Information (e.g. Dublin Core) Context Information (e.g. DC.Relation) Provenance InformationProvenance Information Fixity Information (e.g. digital signature)...

 Provenance Information Original Media Type Original Technical Environment - Hardware - Operating Systems - Software - Documentation Ingest Process History - Institution Name/Address - Event Date/Time - Event Type - Event Description - Technical Device (Hardware, Operating System, Software, Documentation, Comment) Preservation History - Institution Name/Address - Action Date/Time - Action Type - Action Description - Technical Device (Hardware, Operating System, Software, Documentation, Comment) Rights Management - Access Status - Rights Information (Copyright Statement, Patent Statement, Archiving Permission) - Use Conditions (Actors, Actions, Permitted by Status, Permitted by Licence) - Encryption Details - Contacts / Rights Holders provenance metadata identifier © Carmen Project ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Report October List of metadata elements Example: NAME: File description ORIGIN: NLA DEFINITION: Technical specifications of the file(s) comprising a Content Data Object. PURPOSE: Describe type-specific metadata essential for managing preservation EXAMPLE: GIF image file: dimensions in pixels; resolution; color palette; compression algorithms  2. Call Working Group II: Implementation Strategies OCLC/RLG Working Group on Preservation Metadata

ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg  The working group's objectives include: "core"An implementable set of "core" preservation metadata elements, with broad applicability within the digital preservation community data dictionaryA data dictionary to support the core preservation metadata element set alternative strategiesExamination and evaluation of alternative strategies for the encoding, storage, and management of preservation metadata within a digital preservation system, as well as for the exchange of preservation metadata between systems testingPilot programs for testing the group's recommendations and best practices in a variety of systems settings Exploration of opportunities for the cooperative creation and sharing of preservation metadata Working Group II

ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg  Preservation of Digital Heritage (draft charter): World‘s cultural educational, scientific, public and administrative resources, as well as technical and medical information, are increasingly produced, distributed and accessed only in digital form Preservation of knowledge accumulated in digital form for the benefit of present and future generations is an urgent issue of worldwide concern... UNESCO

ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg  Articles: Criteria for preservation (A 2) Guarding against loss of heritage (A 4) Accessibility, integrity and authenticity of the digital heritage (A 5) Co-operative preservation and shared access (A 6) Roles and responsibilities (A 7) Building partnership between the public sector, the private sector and civil society (A 8) Bridging the digital divide (A 9)...

 Common minimal set of preservation metadata International Standardized Cross-domain  Distributed management of digital archives, repositories Nobody is able to preserve everything Trusted repositories Public preservation policies, strategies (registry?) Outlook ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

 Long-term objective: Interoperabilität Architecture, metadata, exchange format, protocol,...  But also: Granularity of digital object? Collection Level Description Digital Rights Management Terminology Sensibilization (e.g. EU) PI...  Dublin Core: Preservation Metadata „WG“?... ERPANET Training Seminar:Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg ERPANET Training Seminar: Metadata in Digital Preservation, 3-5 September 2003, Archivschule Marburg

Thank you very much for your attention! Dr. Heike Neuroth Research & Development Göttingen State and University Library (SUB) ERPANET Training Seminar:Metadata in Digital Preservation ERPANET Training Seminar: Metadata in Digital Preservation September 2003, Archivschule Marburg