1. Building Up the Strategic Components for Digital Preservation Policy
Ya-Ning Chen
System Analyst
Computing Center, Academia Sinica
Ph.D. Student, GLIS, NTNU
18 March, 2011

2. Question What is the digital preservation(DP) policy?
In addition to technologies, what contents should be included in DP policy?

3. Digital Preservation Policy
PREMIS Metadata
Digital Preservation Policy
Survey
OAIS Reference Model

4. OAIS1
Developed by Consultative Committee for Space Data Systems(CCSDS) since 1999
ISO 14721:2003

6. OAIS2 Preservation approach Ingest Bit stream preservation
Transformation
Rendering
Emulation
Package
Mirror site
Ingest
New file format and version
Reformat or normalized
Identifier
Encrypted
Checksum
Virus check
Standard for export
Compressed

7. OAIS3 Archival storage Data management Administration Access
On-site, off-site mirrored
Storage media
Refreshment? Cycle?
Backup cycle?
Data management
i.e. preservation metadata
Administration
Provenance of object—logfile recording, including alteration
Deletion procedure
Access
Who can access under certain terms & conditions

8. OAIS4
A reference model for digital preservation in terms of producers, managers and consumers.
Therefore, it sheds light on digital preservation policy in the following dimensions:
Archives
Management
Access

9. PREMIS1 PREservation Metadata: Implementation Strategies
An international working group sponsored by OCLC and RLG from
PREMIS Data Dictionary for Preservation Metadata

10. PREMIS2 Object Identifier（1.1） Preservation level（1.3） Fixity（1.5.2）
Format（1.5.4）
Environment（1.8）
Software
Hardware
Signature（1.9.1）
Rights（4）

11. PREMIS3 A metadata approach to digital preservation.
PREMIS Data Dictionary for Preservation Metadata contains information related to Digital Preservation Policy in terms of metadata viewpoint.

12. Survey1 Period Interview and Questionnaire
July – Nov., 2010
Interview and Questionnaire
Target subjects: 11 projects selected from TELDAP
Libraries, Archives, Museums, Biodiversity Institutes and Web-based Wiki

13. Survey2 Target Subject: 11 National Palace Museum in Taipei
Hwa Kang Museum, Chinese Culture University
National Museum of Natural Science
Taiwan Forestry Research Institute, Council of Agriculture (COA), Executive Yuan
Academia Historica
Chinese Taipei Film Archive
National Archives Administration
Music Digital Archives Center, College of Music, National Taiwan Normal University
Dharma Drum Buddhist College
Department of Information and Library Science, Tamkang University
Academia Sinica

15. Survey3 Scope Object identifier File format 3rd party collaboration
MD standard
Financial resource
Human resource
Staff
Competency
Alternative complementary approach to digital preservation, such as Microform and Film, et al.
Designated Community

16. Archives, Management, & Access
OAIS Model
Archives, Management, & Access
Metadata
Descriptions of Digital Preservation
Environments
Survey
User Requirements

17. OAIS
PREMIS
Survey

18. Core Components of DP DP Policy
Identifier
File format
Preservation strategy
Metadata
Not for object’s description,
But for preservation activity-based description from ingest, to archival storage, data management, and access.
IPR

19. Related Components of DP Policy
Scope
Financial and Human Resource (including competency)
Collaboration for Remote Backup site
Designated Communities
Responsibility & Guarantee
Audit & Review
Levels: from file to all mechanism service
Financial and human resources are also included.
Related standards and policies
Digitization, selection, appraisal, & disposal, et al.

20. Reference
CCSDS. (2002). Reference model for an open archival information system.
PREMIS Editorial Committee. (2011). PREMIS data dictionary(Ver. 2.1).

21. Thanks for your attention.