IACC Sweeps 2005 Discussion Template Helen Chu, Joe Grimes, Franz Kurfess, Craig Schultz Template v.1:: 03/09/05

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Framework, Process, Timelines n Framework of IACC Sweeps: Evolution of committee, understanding of complex resource constraints and college requirements encourages a refined approach this year. n Process: establish common themes and work collaboratively to reduce overlap; college-specific requirements continue to be articulated in IACC Sweeps. n Timelines: the collaborative approach or college “one-by-one” approach is key factor in preparation time and logistics for successful IACC Sweeps

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Overall Categories n Communication n Resources n Infrastructure n Support n Outside Organizations n Strategic Planning & Policy - - -

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Communication n Mode and Format n , Portal Channels, Phone, Paper n Recipients n Faculty, Staff, Students n Specific Groups (system users, affected) n Timing n upon detection (right after a problem has been noted) n upon resolution n determined by urgency, impact - - -

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Resources n People/Time n Workstation Program n overall funding n refresh cycle n selection of models n flexibility in usage of funds n Lab Equipment n overall funding n refresh cycle n Software (KeyServer model, etc.) n Classrooms / Learning Spaces n Innovation / Other Teaching & Learning Resources n PRS (clickers) n Utilities bordering on infrastructure - - -

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Infrastructure n Facilities n Classrooms / Smart Rooms n Services n Access n Mobility n Wireless - - -

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Support n Administration n Student Administration (CMS) n Poly Progress, Degree Progress n Business Processes n Teaching and Learning n Media Services n Learning Management Systems n Faculty Development n Services Desk n (Require clarification of this category from Communications?) - - -

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Collaboration with Outside Organizations n CSU n UC n UCSB Joint Doctoral Program n UCD Equine Program n Community Colleges n High Schools n I2, Cenic n Vendors - - -

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Strategic Planning & Policy n Forward-looking challenges that impact faculty, teaching and learning n Learning Management System and similar long-term planning issues n document and knowledge repository n vision, strategy for using n demographics, institutional memory, transitions as people retire n ADA n Information Competence n Visioning (Access, Integration, Simplicity – see IACC Web site) n Access & Security n Instructional Technology Spaces

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Legend STATUS SCORE E= Exceeds, M= Meets Expectations (Fully or Partially) D= Does Not Meet Expectations -= Not Applicable PROGRESS SCORE (Same as above) PRIORITY: 1High Priority … 5Low Priority

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Groups TopicLeaderMembers Communication Pat Mc Quaid Joe Grimes Resources Infrastructure Support Outside Organizations Strategic Issues

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Instructions n Topics will be listed in the main text area n Subtopics will also be listed in this area n Multiple subtopics are acceptable – like last year. n Status, progress & priority scores for each topic follow the topic n Overall status, Progress & Priority scores (average of each) goes into lower left corner - - -

Progress Priority E=Exceeds expectations :: M=Meets expectations :: D=Does not meet expectations :: 1=High priority :: 5=Low Priority Status Example: Support n meet casual user requirements D, M, 1 n timely and accurate information D, E, 1 n problems, system status n service desk/remedy n encourage colleges/departments to use remedy E, E, 4 n gather feedback from users several months after using the service -, -,2 n create technology tab in portal M, E, 1 n purchasing channel n TII – status update E, E, 2 n good and bad experiences n flexibility for faculty requirements - - -