RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 Lecture European School Szeged March 2001 Running an Antenna by Koen G. Berden

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 The lecture consists of three main parts: working in a Board and organisation of everyday life in the AEGEE-Local activities, which can be organised by AEGEE-Locals Y our local as part of the AEGEE-network

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 working in a Board and organisation of everyday life in the AEGEE-Local PART I

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 Board of an AEGEE-Local: President - should be charismatic with a deep vision of AEGEE and your local’s work for next 1-2 years; is the face of the association. Treasurer – takes care of settlement of accounts. Secretary - takes care of office stuff - like mail, contact with other antennae, contact with AEGEE-Europe. PR Responsible – is a contact person of your local to the media. Rules the PR committee of your local. FR Responsible – takes care of finding resources for your local’s activities, creates a companies and funds database, rules the FR committee of your local. European Events Responsible - organises European Events (SU, conference)

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 Milestones of your work as a Board: Knowledge transfer - transition period Set up the goals and deadlines for your future work Clear task division from the very beginning Weekly board meetings Local general meetings be RESPONSIBLE! Serve as the EXAMPLE!

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 ? Before you decide ask yourself whether you can sacrifice to work in a Board the whole year for AEGEE!!!

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 Not only Board members should be organised. Every local operates more efficiently if it is well structured and its members are busy with their tasks. A basic task division is therefore crucial; in your local the following might be important: 1. Clear board task division 2. Clear decision which board member chairs which commissions 3. Continuous flow of information between board and to members via , newsletter, meetings etc.

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 PR committee: AEGEE presentations, media, VIP and local authorities. Creating PR products such as flyers, posters, T- shirts, bags, pens, pins etc. FR committee: FR companies and institutions, database with data of contact persons in companies and institutions. Conference committee: organises a European conference Internet committee: maintains local’s web-page and gives the full IT support to the Board of your local. Internal Education: guaranteeing the transfer of knowledge and continuity in your local as well as maintaining the high level of your members’ knowledge of AEGEE issues. Local activities committee: organising parties, social meetings, AEGEE picnics outside the city etc. Local newsletter committee: responsible for a monthly newsletter

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 activities, which can be organised by AEGEE-Locals PART II

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 Activities of an AEGEE-Local: Local events European events

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 Local events: one-day seminar art festival city park renovation IE-day disco chess tournament large party European events: conference statutory meeting seminar Case Study Trip Summer University exchange

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 High quality human resources i.e. people, who will be taking care of organisation of these events. Good promotion of AEGEE in your university to get more members. Clear task division. Good PR campaign of your event in your city so that you can attract public attention, media, important personalities. Planning of your local’s activities far in advance. Efficient FR (as a result of good PR). Ingredients you will need for successful activities:

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 your local as part of the AEGEE network PART III

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 So many different locals from different countries So many different backgrounds from all AEGEE-members So many events/conferences/Summer Universities are organised every year So much enthusiasm of so many members to do something for AEGEE at the local or European level Such a great and strong network; your local is not on its own!! AEGEE is UNIQUE for several reasons:

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 What can the network do for your local? Calendar of Events: you organise an event and invite others from other locals to join you Statutory Meetings: you decide with the other locals the future of the association and make a lot of European contacts Fundraising: the CD has a European Institutions Responsible and Liaison Officers to acquire funds for you PR: When doing PR you are part of the largest European Student Forum with over members in over 250 university cities Working Groups: You can ask the help from working groups of AEGEE (IPWG, EWG, CWG, ITWG, AEGEE-Academy, etc.) Other locals: you can organise events together with other locals (TSU, CST, etc.)

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 Problems you can come across during a year in an antenna: 1. You have not been properly prepared by previous board 2. Getting new members and keeping them active 3. Organisation large event 4. Conflict treasurer - president 5. Conflict Europe - Local

RUNNING AN ANTENNA Lecture by Koen G. Berden European School Szeged, March 2001 I am sure you are or you will be able to add your points to this above because running an antenna will vary A LOT per local. Just be sure to do the work which satisfies you, which is interesting for people and makes them fall in love  with AEGEE as most of us did...