FIRST Training Resource – Volunteers FRC Field Management System (FMS) Volunteer Position Regional or Championship

FIRST Training Resource – Volunteers Summary Responsibilities & Expectations Schedule At the Event Critical Review Conclusion What’s Next?

FIRST Training Resource – Volunteers Responsibilities & Expectations Event Software setup, management, and breakdown Field Control – implemented via the Field Control User Interface (FCUI), a push-button box which sits on the Scorer’s Table

FIRST Training Resource – Volunteers More Responsibilities Match Generation Printouts –Match Schedules –Announcer’s report for Qualification and Elimination matches –Team Lists –Awards

FIRST Training Resource – Volunteers Schedule Wednesday: Field setup and testing Thursday: Practice match generation and printouts Confirm registered teams Print Announcer reports

FIRST Training Resource – Volunteers Schedule Friday: Qualification Match Generation and printouts Awards Saturday: Qualification matches continue Alliance Selection Elimination match generation Awards

FIRST Training Resource – Volunteers At the Event Setup Peripherals –Event Server –Robot Lap Counting System –Referee input boxes (for counting Ball laps) –Audience Display –Pit Display

FIRST Training Resource – Volunteers Field Management System Network Diagram

FIRST Training Resource – Volunteers Automatic Software Updates FMS software checks for most up-to-date revision at startup If necessary, user is prompted to download updated software

FIRST Training Resource – Volunteers Event Setup Wizard Select Event Choose network connection speed Download team registration information Download event information Add/Remove Teams Configure and Generate Match Schedule –Start/stop times –Lunch break –Autonomous/operator time

FIRST Training Resource – Volunteers Alliance Pairings and Elimination Rounds Alliance selection and match generation screenshot

FIRST Training Resource – Volunteers FMS Field User Control Interface (FCUI)

FIRST Training Resource – Volunteers FMS Software Interface Blue/Red SCC Ready Team Numbers and Match Field Control via PC or Hardware UI Radios sync’d Team Bypass Team Disqualification

FIRST Training Resource – Volunteers FMS Software Interface

FIRST Training Resource – Volunteers Real-Time Scoring IR-based Lap Counting System – count Robot laps –Connects to Event Server via USB Ref Control Box – operated by referees, indicate Trackball laps, over or under the Overpass –Connects to SCC –Integrated backup system in case Lap Counter goes down Real Time Score is computed and displayed on the Audience Screen

FIRST Training Resource – Volunteers Audience Display Displays total alliance score, total Robot laps, total Trackballs over the Overpass, total Trackballs under the Overpass, live video of the match Multiple Configurations

FIRST Training Resource – Volunteers Audience Display - Screenshot

FIRST Training Resource – Volunteers Pit Display Dynamic Match Schedule Team Rankings Scrolling results of last 5 matches

FIRST Training Resource – Volunteers Pit Display – Screenshot (beta)

FIRST Training Resource – Volunteers Gracious Professionalism is Key At FIRST, Gracious Professionalism has become an expectation. We expect it from our students, from the Mentors and Coaches, from all FIRST Volunteers and from FIRST Staff. It is part of the ethos of FIRST. “In the long run, gracious professionalism is part of pursuing a meaningful life. If one becomes a professional, and uses knowledge in a gracious manner, everyone wins. One can add to society and enjoy the satisfaction of knowing that you have acted with integrity and sensitivity. That’s good stuff!” – Dr.Woodie Flowers, FIRST National Advisor

FIRST Training Resource – Volunteers Gracious Professionalism is Key Encouraging high-quality work + Emphasizing the value of others + Respecting individuals and the community EVERYONE WINS!

FIRST Training Resource – Volunteers Lead Volunteer Communication With your team of volunteers: –As a Lead Volunteer you are a LEADER. –Lead Volunteers must communicate with the Volunteer Coordinator(s) to get names and begin communicating with their team as soon as possible via e mail etc. –As a team leader, you must communicate with your volunteers to create a sense of a team and teamwork. –By doing so, questions can be answered in advance, comfort levels increased, and miscellaneous information gotten out of the way. –There should be no surprises when you get together with your volunteer team at the event.

FIRST Training Resource – Volunteers Lead Volunteer Communication With the other lead volunteers at your event: –Take the opportunity to meet with other lead volunteers and discuss your expectations. –Discuss overlapping areas of responsibility and decide on how issues in these areas should be handled. –Clarify each others roles BEFORE a problem arises. –Make sure everyone understands the non-medical incident report (new in 2008).

FIRST Training Resource – Volunteers Critical Review Be prepared – review FMS User’s Guide and Demo software prior to event Limit use of keyboard and mouse. FCUI can do almost everything Referee’s control scoring inputs Ensure Awards are uploaded and Database backup is complete at the end of the event! You represent FIRST!

FIRST Training Resource – Volunteers Conclusion Gracious Professionalism Utilize the FCUI as much as possible, it will guide the user through the event Take the time to read the User’s Manual and play with the Demo version of the program prior to showing up at your event

FIRST Training Resource – Volunteers Contact Info Any questions or concerns, please contact: Matt Pilotte FRC Electrical Engineer ext. #110

FIRST Training Resource – Volunteers What’s Next? Now that you have reviewed the key materials to succeed in your position be sure to: –Follow-up conference call – week of Feb 19 th –Test your knowledge with our online quiz. –Review any other materials provided. –Understand the post-event survey. –Plan to participate in your pre- and post-event training calls. These calls help volunteers at all regional events be successful!

FIRST Training Resource – Volunteers FIRST would like to thank the Association for Laboratory Automation for their gracious support.