Safety and Injury Management Advisory Group SIMAG June 15, 2007

2 Agenda Introductions Awards Updates – The Five Legged Stool Results YTD Be Smart About Safety FY Concluding Comments – The Road Ahead

3 Campus Awards – UC Risk Summit 2007 “Best Reduction in WC Accrual Rate”  UCSC’s rate decreased 18.4% from FY 2007 to FY 2008; the average for the campuses was a decrease of 4.6%.  NOTE: The accrual rate for FY 2008 is based on the injuries that occurred in FYs 2003, 2004, and 2005 “2007 Excellence Award  Best Risk Management Practices”  Total cost of risk divided by total campus revenues UC/UCSC Admin Costs + Claims Costs + Safety Costs + Brokers’ Fees + Insurance Costs UCSC Revenues

4 Updates Infrastructure Safety Culture Transitional Return to Work Accountability Allocation Leadership

5 Updates - Infrastructure FY  New hires Workers’ Compensation Coordinator – Dorys Contreras Safety Analyst – Linnae Davenport Safety Systems Coordinator – Dale Thrasher Safety Specialist – Rachel Clawson  Training – Mod 1 - approx 250 supervisors trained FY  Risk Services/SIM Team will relocate to H-Barn  LMS – Learning management system  Training Mod 1 – All supervisors Mod 2 – Launch  On-line incident reporting system

6 Updates – Transitional Return to Work FY  94% placement rate for new injuries FY  Electronic work status reporting  Standardization of TWA Process  Increased emphasis on permanent accommodation  Physician training on disability management

7 Updates – Accountability FY  New campus performance appraisal forms In FY , units may opt to include safety by using “other” FY  Campus performance evaluations will include safety as a job requirement  LMS will enable departments to evaluate employees for successful completion of safety trainings

8 Updates – Allocation FY FY  Program will continue Based on injuries that occurred in FY 2002, FY 2003 and FY 2004

9 Updates – Leadership FY  Currents article about Chancellor receiving Ergonomic Assessment  Kudos to Student Affairs for making Building a Safety Culture class mandatory for all supervisors FY  Presentation to PROPS and/or Cabinet in Fall 2007  Meetings with divisional leadership to follow

10 Injury Prevention – Results YTD UCSC Total Injuries Reported* Jul - May *Indemnity, Future Medical, Medical, Medical CAE, First Aid, Pending, Non-occupational

11 Injury Prevention – Results YTD UCSC Total Injuries Reported July - May

12 Be Smart About Safety (BSAS) – Year 2 OP redirects campus funds to safety and injury management. OP Risk Services intends to continue BSAS funding indefinitely. Focus on “significantly reducing the frequency of employee injuries.” Only by controlling frequency of injuries can we avoid being negatively impacted by changes in state regulations. Amount available in FY = $764,000

13 BSAS – Why participate? Actuary provides a rate discount to locations who participate in the BSAS program. For every $1 spent on direct costs related to an injury, there are another $3 to $5 of indirect costs. On average, organizations save $3 for every $1 spent on workplace safety.

14 BSAS – Proposed Uses for FY Continuation of four SIM positions funded by BSAS :  Safety Analyst  Safety Systems Coordinator  Safety Specialist  Safety Trainer Ergonomic injury prevention Funds for divisions to engineer-out hazards Coordinator of on-site wellness programs Learning Management System - aggressive implementation of safety training requirements

15 The Road Ahead Building safety culture department by department User friendly approach Modern safety practices Learning Management System – major cultural shift Expansion of loss prevention efforts into driving, travel and student safety