Institutional Effectiveness Operational Update Presentation made to the Indiana State University Board of Trustees October 5, 2001

Learning Community A learning community is an environment in which faculty, staff, administration, come together to put student learning first. A learning community is an environment in which faculty, staff, administration, come together to put student learning first. Institutional Effectiveness is a characteristic of learning communities. By continually engaging in planning, analyzing and acting on performance data, an institution can focus its efforts, resources, and activities on creating a quality learning environment for students. Institutional Effectiveness is a characteristic of learning communities. By continually engaging in planning, analyzing and acting on performance data, an institution can focus its efforts, resources, and activities on creating a quality learning environment for students.

Institutional Effectiveness Cycle Strategic Goals & Initiatives Document Implementation Monitor Progress Conceptualize Planning Evaluate & Assess Identify Issues

Institutional Effectiveness Implementation Overview Aug/Sept. President announced vision Details in the Fall Address Oct. Align Vision Benchmark & Set Goals Nov-Dec. Assessment January 30&31 Retreat Review Fall & Prepare Spring Feb/March Plan, Set Targets, & Budget April/May Annual Reporting July Leadership Meetings to Review, Assess, and plan for

Institutional Effectiveness Implementation – The Particulars Academic Units OCT – Aligning Vision 1.Write a Vision Statement of where department will be in five years. 2.Identify 3 attributes/programs/activities of quality learning-centered education being implemented by peers or state competitors that you would like to see in your department 3.What evidence will allow you to assess whether you have reached your vision and associated benchmarks? Academic Support Units

Institutional Effectiveness Implementation – The Particulars Academic Units NOV– DEC – Assessment & Planning Academic Support Units Student Outcomes Assessment Plans to Close the Loop Academic Program Array Review Activities? Identify Clients & Services Provided Determine Benchmark Standards Assess Current Status

Institutional Effectiveness Implementation – Academic Units Institutional Effectiveness Committee Enrollment Planning Committee OCT Operationalize Best Public Comprehensive University Develop Enrollment Vision Consistent w/ President’s Vision NOV/DEC Assess Current Position and Identify Benchmarks Review Set Benchmarks for enrollment targets & strategies Report to Campus Community at January Retreat Program Array Review Committee Recommend criteria and a timetable for full implementation of reviews JAN

Mission The mission of the Office of Institutional Research & Effectiveness (OIRE) is to coordinate and support effectiveness efforts at the University, school,/college, departmental, and program level. Each level necessitates different types of support, but overall OIRE exists to aid in setting goals, facilitate the gathering of data and the analytical process, to coordinate the provision of accurate and useful university data to internal and external audiences, and to encourage the use of results to improve the university’s ability to provide students with a quality learning experience. The mission of the Office of Institutional Research & Effectiveness (OIRE) is to coordinate and support effectiveness efforts at the University, school,/college, departmental, and program level. Each level necessitates different types of support, but overall OIRE exists to aid in setting goals, facilitate the gathering of data and the analytical process, to coordinate the provision of accurate and useful university data to internal and external audiences, and to encourage the use of results to improve the university’s ability to provide students with a quality learning experience.

Specifically, the role of the office in furthering institutional effectiveness at various levels is to : University Level- Work collaboratively with faculty and staff to set institutional measures of progress and then to track and report these in an Annual Report to the President. University Level- Work collaboratively with faculty and staff to set institutional measures of progress and then to track and report these in an Annual Report to the President.

Provide assistance/consultation as requested to facilitate setting of goals and/or measures of progress. Work with School/College to ensure that relevant university data can be gathered and delivered to Deans to track progress on goals. School/College level

Academic Departmental Level Provide assistance/consultation as requested through the offering of seminars to set goals and/or measures of progress for departmental success. Work to ensure that the Annual Reporting process facilitates efficiency in time spent on institutional effectiveness issues. Provide assistance/consultation as requested through the offering of seminars to set goals and/or measures of progress for departmental success. Work to ensure that the Annual Reporting process facilitates efficiency in time spent on institutional effectiveness issues.

Academic Program Level Serve as an available resource when requested to Chairs and/or Academic Affairs. Support efforts underway in Academic Affairs to ensure that departments are fully engaged in an effectiveness cycle. Serve as an available resource when requested to Chairs and/or Academic Affairs. Support efforts underway in Academic Affairs to ensure that departments are fully engaged in an effectiveness cycle.

Support for academic programs, such as General Education and the First Year Program, will be determined by Academic Affairs and the availability of resources. University-Wide Program Level

Provide assistance/consultations as requested to facilitate setting of goals and/or measures of progress. Work with VP unit to gather and deliver university data to VPs. Vice Presidential Academic Support Level

Lead in developing a system in which departments state goals that contribute to the mission of the institution, define measures of progress, and incorporate formal assessment of goal achievement into management decision making. Academic Support Unit Level

Institutional Effectiveness Committee Mission: To aid/advise? In determining policy related to institutional effectiveness. In Fall 2001-Spring 2002, these include determining institutional measures and outcomes, recommend oversight policies and responsbilities, review policies on sharing of data, review and recommend on report formats, review and advise data steward committee and OIRE in developing new gathering techniques. Institutional Effectiveness/ Assessment Reporting & Data Management Testing Institutional Research

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