WYD Team Father Bloom sponsored this Team to: Develop a strategy / Team Charter to ensure a successful program for our youth, young adults and chaperones Develop a budget for costs and revenues Determine the best options for travel arrangements Identify volunteers with individual gifts and talents to help with tasks and goals for the benefit of the program Develop plans and best practices for fund raising events

Topics What is WYD 2016 Past Testimonials Proposed Itinerary Budget Information Individual Contributions Fundraising Activities Pilgrim Responsibilities Important Dates

Youth Definition and General Principles Youth must be 16 years old by July 2016 If parents are in attendance then younger children may attend Father Bloom may make concessions based on circumstances

Vision Capture the hopes and dreams for the team and the community it serves Come together as a team to complete Phase 1 World Youth Day 2016 planning for the St. Mary of the Valley community. World Youth Day has power to transform and to form intentional disciples” – Fr. Bloom 2014

WYD Testimonials Hannah Freeland Christian Carbajal Miano Besabe

Research We reached out to two travel agents for pricing: The Catholic Pilgrim Office, Inc. Slightly higher final price ($4,028/person) Affordable deposit fee of $75/person and balance due in 2016 QTS Tours & Travel Slightly cheaper final price ($3,970/person) Steep deposit of $331/person due 3 times in 2015 with complete balance due in 2016

Proposed Itinerary Trip scheduled to leave for Poland on Jul 23, 2016 and return to Seattle on Aug 2, 2016 Jul 23, 2016: Depart Seattle for Munich Jul 24, 2016: Arrive in Krakow with city tour and dinner provided

Proposed Itinerary Jul 25: Sight seeing in Lagiewniki, Krakow and Wieliczka Convent of Sisters of Mercy (Saint Faustina and the Apostle of Devine Mercy) – Lagiewniki Mass at the Shrine St. Stanislaw “On the Rock” Gothic Royal Castle – where Polish Kings were crowned and eventually buried Old Town Krakow – Ancient Market Square and Cloth Hall Salt Mines of Wieliczka Jul 26, 2016: Visit to Aushwitz and Wadowice Aushwitz – Infamous concentration camp Wadowice – Home town of Pope John Paul II

Proposed Itinerary Jul 27, 2016: WYD activities and festival events Jul 28, 2016: WYD activities and festival events Jul 29, 2016: WYD activities and festival events Jul 30, 2016: WYD Sleep out under the sun Jul 31, 2016: WYD Closing Mass Aug 1, 2016: Day of leisure and exploration Aug 2, 2016: Depart from Poland back to Seattle

Budget Info - Cost We are budgeting for 33 pilgrims The total cost for the trip will be approximately: $4,098.00/person for pilgrims $4,028.00/person for 30+ pilgrims Note: 1 person free for every 10 pilgrims

Budget Info - Income Initial individual contribution is set at $200/person Parish donations Sister Barbara’s basket Father Bloom envelopes Fundraising (3 to 4 fundraising events per month) Soccer Tournaments/Fun Run Garage sales/Craft fairs Dinners/Breakfast/Donuts/Bake sales Game/Movie nights

Budget Info - Statement Re-evaluate budget every Qtr D:\WYD Budget - Template.xlsx

Responsibilities/Expectations Pilgrim vs Virtual Pilgrim Expectations and Guidelines for Pilgrims and Fundraising activities Parent Chaperones Youth Leaders ages Delegates ages All participants Dress Code Money Accounting Procedures D:\WYD 2016 Recommendations for Lodging - Social Media - Virtual Pilgrims - Best Practices.docx

Milestones & Timelines Dec 3, 2014: Generations of Faith Dec 4, 2014: Kick of Meeting Jan 31, 2015: Commitment deposit ($200/person) $100 due in December $100 due in January Feb 14, 2015: Deposit due to travel agent ($75/person) Youth Empowerment Meetings w/ Fr. Bloom Feb 5, 2015 Mar 5, 2015 Apr 16, 2015 May 14, 2015

Questions/Suggestions?