PowerPoint 2007 Dr. Karen Hallett Mark Millard Ji Young Chong Peter van Leusen

What’s new? 1. Overview of new interface changes 2. New features for layout, formatting, and presentation 3. New features for quickly creating a photo album 4. Incorporating media (such as graphs, images, video, sound) 5. Security, sharing/saving & compatibility 6. Additional References & Training Material

1. Overview of interface changes General layout Office button (new, open, print, save) Ribbon instead of toolbars Location, groups, submenus Shortcuts (ALT-key) old ones are still active each command has now a shortcut

2. Layout, Formatting, Presentation General formatting preview feature Themes & Templates Animations & Transitions Rehearse & Monitors Customizing

Instructional Consulting Teaching Consultation Course Development Classroom Assessment Classroom Innovations

3. Creating Photo Albums Create a Simple Photo Album Create a Photo Album from a Template Publish a Photo Album to the Web

4. Incorporating Media - Tables 1. Insert a Table Way 1: Insert > Table > Select columns and rows Way 2: choose insert table > enter number Way 3: Insert > Table > Draw table > click and drag Layout > Insert Above, Below, Right or Left Way 4: Insert > Table > Choose Excel Spreadsheet 2. Copy and paste from word or Excel

Tables 3. Modify Table Columns and Rows - To add, select the number of rows or columns you want to add - Go to Layout > Choose Insert option - To change the width or height of cell, position the pointer to the borders and then click and drag - To merge or split, select cells and go to Layout > merge or split

Tables Category 1Category 2Category 3Category 4Category 5Category 6Category 7Category 8 abcdefgh abcdefgh abcdefgh 4. Modify Table style - Click edge of the table to select the entire table - In the Ribbon, click Design tab - Select desired style (table style, shade, border, effect, word art )

Tables Category 1Category 2Category 3Category 4Category 5Category 6Category 7Category 8 abcdefgh bcdefgh bcdefgh 5. Insert pictures into table - Select cells > Design tab > shade > picture > choose a file

Charts 1. Insert - Insert > chart > dialog box > select type and style - Excel 2007 opens 2. Copy from excel - In Excel, copy the chart. - In PowerPoint, Home > clipboard Paste > choose paste or paste link - If paste link, when you update Excel, the chart in PPT is updated.

Charts 3. Update charts - click chart >design tab > edit data > Excel appears! - modify data in Excel and save > chart in PowerPoint changes - Change layout or format

SmartArt I am new! 1. Create SmartArt Graphics - Insert > SmartArt > select your type of graphics - Add text - Change type or layout

SmartArt 2. Organizational chart - Choose Hierarchy >organizational chart - To modify > add shape

Pictures 1. Insert pictures from file Insert > pictures >navigate to file or “files”> “insert” or “link to file” or “insert and link”

Sound 1. Insert sound from a file Insert > Media clips groups > Sound Browse and select sound browsing>in the alert box choose your preference Acceptable sound file formats: WAV, WV, MP3, MPEG-4, Audio, AIF, AIFF, AIFC, MIDI, MID, KAR, MOV, MOOV, SFIL, RSRC, ALAW, AU, SND, and ULAW Only WAV file, smaller than 100kb can be embedded. 2. Insert sound from clip Same step > choose clip> it asks whether you include thousands clip arts and images from MS > answer> choose clip> answer alert box

Sound 3. Insert Sound from CD - Make sure that your CD is in CD drive. - Same step> then choose Play CD Audio Track. - In the option window choose your option. - Test it. If you don’t like it, double click. - The ribbon opens options tool. Change it!

Sound 4. Record sound Check you have microphone connected. Same step > choose record sound In the dialog box press red button to record. Press stop and test > Click OK

Sound 5. Record a Narration - Designed to run through the entire presentation. - Use them for Web or self-running presentations. - Go to slideshow > record narration - In the dialog box, choose your preferences. - link or embed - Note: Narration overrides other sounds!!

Movies 1. Integrate movie from a file - Insert > Movie - Choose movie from file or clip organizer - Resize - Preview movie 2. PowerPoint accepts: AVI, MS, MP2V, MP3, M3U, M1V, MPE, MPEG, MPG, ASF, WPL, WM, WMD, WMV, WMX

Movies 3. Movie setting Options - Play movie: Clicked Automatically Play Cross Slides (animations tab > Custom > triangle >set slide number) - Loop until stopped (clicked it) - Play full screen

5. Security & Sharing Sharing/saving options (“save as…”) Images, webpage, previous version, pdf /xps Packaging options (for convenience and security) Package for CD (publish) MS Word Handouts Powerpoint Show Compatibility issues Older PP versions in PP 2007 PPT 2007 presentation in older PP versions Converter from MS website (Compatibility pack) “roundtripping” Changing the default file setting Compatibility checker

6. Additional References &Training Microsoft Office 2007 Quick Reference Card Demo & Tutorial Microsoft resources Downloads PowerPoint resources On-Demand WebCasts How I made my presentation a little better (43 Folders) PPTools website- all things PowerPoint

Time for Exploration & Questions!