Implementing OpenAire in Italy: challenges and lessons learned Paola Gargiulo and Ilaria Fava - CASPUR Eurocris Meeting, Bologna May 2011

OA: the Italian context Lack of a national policy on OA – Bottom up approach Scarce awareness of OA and its implications (govt level, university policy makers and administrators level) Growing supportive community (young researchers, IT staff, librarians) – growing number of OA repositories (over 50) and peer reviewed OA journals (over 100) – strong committment from CILEA and CASPUR – PLEIADI Platform for Italian Electronic Scientific Literature in Archives and Institutional Repositories (service provider) run by CILEA & CASPUR

Launched in 2004 Objectives: To provide various services to the users of Italian institutional repositories (data providers) To offer a solution to difficulty in retrieving OA full text scholarly documents To promote awareness on OA issues and to contribute to the debate on OA To offer a forum for exchanging information among the OA community members

PLEIADI platform: end-user services  Federated search interface  29,000 FT documents  User-centered services  a community for open access: news, mailing list, wiki, rss aggregator  list of web resources  user profiling, customized alert services and Web 2.0 features

Service Providers Users Data Providers Portal CILEA CASPUR document archiving metadata feeding Added-value metadata feeding document retrieval development, management development, management Harvesting Classification Caching Indexing Information retrieval Metadata crosswalks UTF-8 mapping Gateway for crawlers Full-text search Z39.50 for discovery services Harvesting Classification Caching Indexing Information retrieval Metadata crosswalks UTF-8 mapping Gateway for crawlers Full-text search Z39.50 for discovery services Service Providers Access management Profiling & User services Alerting News feed Web 2.0 features OA-relevant info OAwiki Italian OA mailing list Access management Profiling & User services Alerting News feed Web 2.0 features OA-relevant info OAwiki Italian OA mailing list Portal current architecture

OpenAire in the Italian context Action Plan for – Revision of architecture and new interface deployment – Change in harvesting policy (currently limited to full text data providers) – Future collaboration with DART Europe to provide metadata for Italian doctoral theses – PLEIADI and OpenAire

OpenAIRE: Open Access Infrastructure to Research in Europe European project funded in FP7 Programme – Research Infrastructures Duration: partners (coordination, scientific communities, technical partners, libraries/libraryIT) of which 27 national organizations covering the entire European Union its goal is to implement the FP7 Open Access Pilot Project

European Commission support to Research and Innovation Serving science and research Research is build on former work Duplication of research should be avoided Access for all researchers and institutions Improved access & dissemination is vital to scientific progress Benefitting innovation In order to generate innovation access to knowledge should be improved Knowledge transfer to industry and also to SMEs is possible when knowledge circulates more Improving return on investment in R&D Free access to results funded by tax payers’ money is a question of principle Societal impact of R&D – access for NGOs and citizens Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010

European Commission’s Approach to Open Access Promoting Open Access in the European Research Area Funding several projects in support of OA (infrastructures, services, studies, initiatives, networking activities) aimed to enable OA, e.g.:  DRIVER I e DRIVER II  PEER (7PQ)  SOAP (7PQ  VOA3R (7PQ)  OpenAire (7PQ)  Disseminating research output funded within FP7 (Reimbursement of Publishing Costs and Open Access Pilot Project)  Promoting policy debates at European level and encouraging member states to take coordinated action

Reimbursement of open access publishing costs Open access publishing costs are covered in FP7 – From the beginning of FP7 – Publication costs (including author pays/gold open access fees) are elegible for reimbursement: – Legal reference :II.16.4 of FP7 Model Grant Agreement permits 100% reimbursement for “other activities” including open access publications – Limited to duration of project Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010

FP7 : Open Access Pilot Project Launched in August 2008 Open Access applies to any manuscript that: – is peer reviewed and accepted for publication – results from funded research in one of the 7 areas (20% of the total budget of FP7) – has a grant agreement signed after August 2008 bearing the Special Clause 39 [700 grant agreements contain this clause (November 2010) ]

EU Open Access Pilot Project: Special Clause 39 Seven Areas – Energy – Environment (including Climate change) – Health – ICT (only cognitive systems,interaction and robotics) – Research Infrastructures – Science in Society – Socioeconomic Sciences and Humanities Embargo (6/12 months) – allows scientific publishers to ensure a profit for their investement – While then providing OA to research articles once the embargo has lapsed Special Clause 39 of Grant Agreement FP7 grant recipients shall – deposit peer reviewed research resulting form their FP7 projects into a on online repository – make best effort to ensure open access to these articles within 6 months after publication (12 months for Science in Society and for Socioeconomic Sciences and Humanities)

A formulation that strongly encourages researchers& publishers to comply, while guaranteeing scientific freedom Reference: Guide to IP Rules for FP7 Projects, p – Researchers/authors are invited to seek information on publishing models and copyright/licensing policies (e.g Sherpa Romeo) – If publishers’ policies do not allow compliance with the grant agreement, authors are invited to negotiate an amendment or request an authorization to self-archive – If authors cannot comply with SC39, EC has to be informed and provided with publisher’s proof of refusal Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010 Best effort

Communication from the Commission “Innovation Union” (COM (2010) 546, ) – Promoting openess and capitalising on Europe’s creative potentials Committment 20: “ The Commission will promote open access to the results of publicly funded research. It will aim to make open access to publications the general principle for project funded by the EU research framework programme [...]” Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010 Innovation Union

Digital Agenda Communication from the Commission ‘ A digital Agenda for Europe’ (COM(2010)245, ) – Driving ICT innovation by exploiting the single market […] publicly funded research should be widely disseminated through Open Access publication of scientific data and papers”; […] the Commission will appropriatelt extend current Open Access publication requirements […] Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010

OpenAire

OpenAire Its portal is built on D-NET (same technology used in DRIVER) Access to scientific publications Search, browse Visualization tools Link to OpenAire compliant repositories for deposition of articles Harvest OA publications from existing repositories Authors’ claim OA publications from DRIVER or through DOI

OpenAire cont. Repository available for orphan researchers Provide monitoring tools for document/depositing statistics Usage statistics from repository infrastructure Interoperation with other infrastructures

OpenAire Tools For repository managers – OA repositories guidelines – Validator for repository compliance For policy makers – research Institutions toolkit For researchers – Toolkit FAQs, News, Twitter 27 National OA Desks Interface and support information will be available in all languages

Improving data acquisition Studies and experimentations OpenAIRE research activities (WP7) CRIS systems: define OpenAIRE compatibility for CRIS systems (i.e., inclusive of publication metadata) and enable registration and harvesting of CRIS systems  Knowledge Exchange CRIS/OAR initiative  Cooperation with EuroCRIS  To be continued in OpenAIREplus… Usage stats  Collecting stats from repositories Research data  Linking publications and data Source: Paolo Manghi, CNR ISST- Pisa “ Architecture based on repositories: The OpenAire experience”, 2nd Workshop on CRIS, CERIF and OAR, Rome, May23rd

Impact on Research OpenAIRE measures research impact per publication, researcher, project, institution, country

Challanges Will OpenAire/Clause 39 have a positive/virtuous impact on OA in Italy? – Implementing and populating OAR, policies, practices, awareness, funds monitoring, ROI, research output impact, etc Will the Research Management Office and the OAR managers and in general the library system start collaborating effectively? How critical will it be to reach compliance to OpenAire harvesting guidelines?

Some results and some issues Increased awareness on OA in Research Management Office and University Management – Italian universities partecipate in over a 100 current FP7 Projects bearing Clause 39 Collaboration among Research Management Office, OAR managers / library system is not always easy – some good practices (Politecnico di Torino, Univ. Milano Statale, Milano Bicocca) OpenAire and Italian OAR and CRIS interoperability Issues related to oai_dc application in OpenAire and the local context (see rights management and embargo)  National Doctoral Thesis Harvesting Initiative (legal deposit) Impact of Grant Agreement Identifier on local CRIS

Lessons Learned In order to succeed OA needs a close collaboration between OAR and CRIS communities – to maximise quality research impact and avoid duplication of efforts Researchers and Research Management Unit need library support to fully implement OA policies and practices in the academic and research environment and viceversa – copyright issues, metadata, research workflow, discoverability etc. Awareness, dissemination of OA principles and OA initiatives are needed, funds on support of OA as well

OpenAIRE: who’s who 26 University of Athens (coordinator)‏ CNR-ISTI (technical coordinator)‏ University of Goettingen Library (scientific coordinator)‏ University of Bielefeld Spanish National Research Council (CSIC)‏ CERN SURF ICM – University of Warsaw University of Minho University of Gent Library eIFL Technical University Denmark Comunità Scientifiche Salute (Scienze della vita)‏ EMBL-EBI Ambiente World Data Center for Climate Consultative Group on International Agricultural Research (CGIAR)‏ ICT Cognitive Interaction Technology (CITEC)‏ Scienze Socio-economiche e Umanistiche Data Archiving and Networked Services (DANS)‏

Partners 27 NOAD University of Athens (coordinator)‏ CNR-ISTI (technical coordinator)‏ University of Goettingen Library (scientific coordinator)‏ University of Bielefeld Spanish National Research Council (CSIC)‏ CERN SURF ICM – University of Warsaw University of Minho University of Gent Library eIFL Technical University Denmark Scientific Communities Health (Life Sciences)‏ EMBL-EBI Environment World Data Center for Climate Consultative Group on International Agricultural Research (CGIAR)‏ ICT Cognitive Interaction Technology (CITEC)‏ Socio-economic and Human Sciences Data Archiving and Networked Services (DANS)‏

Italy (CASPUR)‏ NATIONAL OPEN ACCESS DESK

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For further information OpenAire – OpenAire - National Open Access Desk – Italy