3M Health Information Systems © 3M All rights reserved. Enabling the EHR – A Flexible Approach Anne Irwin, Implementation Consultant, 3M HIS

2 3M Health Information Systems © 3M All rights reserved. Enabling the EHR – A Flexible Approach  What is new at 3M?  Issues in a Paper-Based Record Environment  What Does Traditional Scanning Overlook?  Benefits of Additional Scanning Technology  What Else Does 3M Have To Offer?  Current Installation Challenges  Summary

3 3M Health Information Systems © 3M All rights reserved. 3M Health Information Systems-What’s New  Changes at 3M HIS:  Acquisition of SoftMed Systems in December 2006  SoftMed Systems started 25 years ago by industrial engineer / hospital CIO  1500 hospitals & 500 medical centres  Current Australian Deployment at GVH (Vic)  Optional Modules:  Based on process improvement  Designed to mix & match  Assist in moving towards and EHR

4 3M Health Information Systems © 3M All rights reserved. Towards an EHR If Only it Could Be this Easy ….

5 3M Health Information Systems © 3M All rights reserved. Information CAPTURE... HL7 ERM Provider Created Documents Dictated Documents Scanned Images Transcribed Documents Web Access Electronic Signature Fax Print Migrating to an EHR Information ACCESS

6 3M Health Information Systems © 3M All rights reserved. Issues in a Paper-Based Record Environment  Storage – short and long term  Record Retrieval  Potential for Misfiles and Lost Records  Single Access  Backup  Security

7 3M Health Information Systems © 3M All rights reserved. What Does Traditional Scanning Overlook?  Forms Management  Storage & distribution  Printing  Version control  Reduced Labour & Misfiles  Patented barcode system  Compiling the record & checking for completeness  Loose sheets  Tracking Deficiencies

8 3M Health Information Systems © 3M All rights reserved. Benefits of Additional Scanning Technology  Virtual elimination of record assembly  Identification of missing documents  Decreased preparation and indexing time  Reduction of issues with loose sheets  Decreased costs associated with forms management  Audit trails to identify record access and transactions

9 3M Health Information Systems © 3M All rights reserved. What Else Does 3M Have To Offer?  Dictation  Transcription  Voice Recognition  Templates  Electronic Signature  Workflow  Interfaces  Release of Information  Non clinical Imaging – finance etc.

10 3M Health Information Systems © 3M All rights reserved. Coding & Grouping Transcription Deficiency Management and Tracking Release of Information Integrated HIM Solution: A ddressing Paper…Electronic…or Both

11 3M Health Information Systems © 3M All rights reserved. Current Installation Challenges  Forms Inventory & creation of documents  Patient centric record versus episodic record  Seven disparate systems  Integration with community areas

12 3M Health Information Systems © 3M All rights reserved. This What We Would All Like to Achieve!

13 3M Health Information Systems © 3M All rights reserved. Summary  Over 25 years of HIM experience  Flexibility  Optional Modules  Build at your own Pace

14 3M Health Information Systems © 3M All rights reserved. BUILD THE EHR The Big Picture ENHANCE THE MEDICAL RECORD PROCESS IMPROVEMENT

15 3M Health Information Systems © 3M All rights reserved. Great things are not done by impulse, but by a series of small things brought together. Vincent Van Gogh

16 3M Health Information Systems © 3M All rights reserved.