QLF Contract Quality Clauses Working Group QUALITY LEADERSHIP FORUM CONTRACT QUALITY CLAUSES WORKING GROUP Ken Crane MSFC September 24, 2002

QLF Contract Quality Clauses Working Group WHAT : A group of NASA and Aerospace Partners whose purpose is to create a “recommended” comprehensive list of common contract quality clauses, guidance for application, and definitions to be used for acquisitions. WHY : Commonality in the phrasing of clauses should….. –Minimize supplier confusion in interpreting requirements Partners with different clauses and varying degrees of complexity –Clarify Expectations –Ensure Consistency –Simplify Procurement Process –Lower Cost

QLF Contract Quality Clauses Working Group PARTICIPATION Four working group meetings have been held since December Participants included: Boeing Hernandez Engineering Lockheed Martin SAIC USA NASA HQ MSFC JSC JPL NASA Procurement

QLF Contract Quality Clauses Working Group * Clauses are now posted at the HQ.NASA.GOV website For example, select clause AQC05, Certificate of Compliance: Note: Left column is the ISO9000 requirement, with the AS9100 additional requirement shown in bold italics. Middle column is the recommended clause Right column provides guidance for its usage. Note that a FAR clause is referenced with a hyperlink to the FAR.

QLF Contract Quality Clauses Working Group AQC05 Certificate of Compliance (C of C) RequirementProposed ClauseGuidance Verification of Purchased Product: The organization shall establish and implement the inspection or other activities necessary for ensuring that purchased product meets specified purchase requirements. Verification activities may include a. obtaining objective evidence of the quality of the product from suppliers (e.g., accompanying documentation, certificate of conformity, test reports, statistical records, process control), Organization shall provide a certification with each shipment to attest that the parts, assemblies, subassemblies, or detail parts conform to the Order requirements. When applicable, the true manufacturers, lot, heat, batch, date code, and/or serial number must appear on the certification. Certification must contain the following: Customer ’ s Order number, Line number, Part number, Name and address of manufacturing or processing location, Manufacturer ’ s lot, heat, batch, date code, and/or serial number (if applicable), Quantity and unit of measurement (each, box, case, gallons, etc.), Be signed and dated by an official of the company. The applicable material test results, process certifications and inspection records shall be presented upon Customer ’ s request. Organization shall perform inspection, as necessary, to determine the acceptability of all articles under this Order. All articles submitted by Organization under this Order are subject to final inspection at Customer ’ s plant. ” When reviewing a C of C, the organizations or suppliers format should be considered acceptable as long as it contains the information noted in the clause. When acceptance is being made by the government, additional provisions of certification of conformance may apply. Reference FAR section Reference FAR section regs/far2afmcfars /fardfars/far/52_246.htm#P258_51075 Suggested Deliverable Submittal: A copy of the C of C. *

QLF Contract Quality Clauses Working Group Certificate of Conformance. As prescribed in , insert the following clause in solicitations and contracts for supplies or services when the conditions in apply: Certificate of Conformance (Apr 1984) (a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government's right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred. (b) The Contractor's signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment. (c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor's expense. (d) The certificate shall read as follows: I certify that on ______ [insert date], the ____ [insert Contractor's name] furnished the supplies or services called for by Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document. Date of Execution: _____________________________ Signature: _____________________________________ Title: _________________________________________

QLF Contract Quality Clauses Working Group CONCLUSION AAQG has accepted this document and will generate an Aerospace Recommended Practice, ARP This working group has been a worthwhile effort that should result in higher quality products at lower cost to the government and industry through a simplification of the procurement quality process.