1. SQA01 Supplier Guidance Material: Certificate of Conformance Requirements
GKN Aerospace Services – Cowes Date: 13/5/16

2. Supplier Guidance Material: C of C Requirements
Purpose:
To ensure that the Certificate of Conformance that accompanies product delivered complies with the requirements of GKN Aerospace Services – Cowes, reducing the problems encountered on receipt.
Requirements:
SQA01 16 Certificate of Conformance
“A Certificate of Conformity (C of C) uniquely serial numbered must be included with each delivery. The C of C shall identify the following information:”
16.1 The Company
The C of C is to have “GKN Aerospace Services Cowes” evident as the customer/ receiver of the product
16.2 The Company Purchase Order Number
The C of C is to reference the specific GKN Purchase Order/ Line Positon, or Vendor Schedule number.

3. Supplier Guidance Material: C of C Requirements
16.3 Supplier’s Name
The C of C is to have the supplier’s name evident as the originator of the C of C and supplier of the product
16.4 The Part Number
The C of C is to reference the part number(s), as per the GKN Purchase Order or Schedule. EG this could be an ordered detail part number, or an Assembly Part number or if delivered as a Kit, then it will be the ordered Kit number.
16.5 Quantity Despatched
The C of C is to reference the delivered quantity of the ordered part (if an assembly or kit, it is how many assemblies or kits delivered, not the number of parts within the assembly or kit)
16.6 Country of Origin for delivered item(s)
This is referring to the GKN ordered part number; and is to reflect the country of origin of where that part was manufactured. if GKN ordered part is manufactured by a sub-tier supplier, then the country of origin is to reflect the country that manufactured that part.
The ordered part is an assembly this consists of details made in other countries, it is the country of origin where the deliverable part number was manufactured, ie the assembly

4. Supplier Guidance Material: C of C Requirements
16.7 The Routing Issue as specified on the Purchase Order against which the parts are manufactured. If no Routing Issue is specified on the Purchase Order then the Supplier shall reference the Drawing / Specification revision against which the parts are manufactured e.g.      Routing Iss 01
Drawing Rev. –
see attached example of a Purchase Order
The GKN Process Routing (see example on the next page) will define the configuration of the required part; eg applicable drawing/ sheets and their revisions, applicable Process Sketches/ sheets and their revisions.
Processes Sketches are used to define condition of supply requirements (such as holes to be supplied as pilots, or excess trim to be left on etc) and may also invoke some specific inspection or reporting requirements.
GKN uses the Routing as a fundamental part of it’s configuration control process
The C of C, by reference to the Routing issue, confirms the product conforms to the configuration requirements of the routing as called out on the GKN PO.

5. Supplier Guidance Material: C of C Requirements
Example extract of a Routing, that would be referenced on the PO (or schedule) and provided to the supplier.
If you do not have it ASK FOR IT from the GKN Procurement rep

6. Supplier Guidance Material: C of C Requirements
16.8 Vendor Schedules - Kit List Document issue (if existing) e.g. Kit List Doc Iss 01. Otherwise as per 16.7 above applies
In lieu of a Purchase Order, parts maybe purchased via Vendor Schedules; when a Vendor Schedule applies then the C of C is to reference the Vendor Schedule Kit list Document issue. The Kit List is a revision controlled document and defines the applicable Process Routing Issues applicable to parts within the kit (the process routings define the configuration of the required part)
See attached example of Vendor Schedule and Kit List
The C of C, by reference to the Kit List Document Issue, confirms that the parts in the supplied Kit conform to the configuration requirements of the Routings as called out via the Schedule and Kit List document.
16.9 The Company’s part description
The C of C is to reference the part description of the delivered product, as per the GKN Purchase Order or Schedule. EG this could be an ordered detail part, or an Assembly or if delivered as a Kit, then it will be the ordered Kit description.

7. Supplier Guidance Material: C of C Requirements
16.10 Serial number/Batch number for items being delivered such as to provide traceability for materials, products, treatments and services used in the manufacture of the product.
The C of C is to reference the deliverable product’s Serial number, or if not serialised then reference the deliverable product’s batch number, this is typically expected to be the supplier’s internal batch number for the manufactured detail or assembly or kit.
From this batch number it will be possible to provide full traceability to all materials used, treatments and services etc.
16.11 Cure date, date of assembly or manufacture (applicable to items subject to ageing restrictions).
Only applicable to products supplied with aging restrictions
16.12 For goods manufactured from rubber materials, the life group must be quoted on the C of C and be in accordance with British Standard No. BS F69 or applicable Customer requirements.
16.13 Where shelf life is specified, a minimum of 75% is remaining.
If applicable, the C of C is to confirm the remaining shelf life.

8. Supplier Guidance Material: C of C Requirements
16.14 Certification signed by an Authorised Release Signatory employed by the Supplier (Quality stamp is also acceptable), that materials and/or process items comply in every aspect with the requirements of the Purchase Order and Drawing or Specification therein.   
Electronic signatures are acceptable
16.15 References, as applicable, to Concession or Production Permit approved by the Company. A copy of the approved concession shall be included.
If applicable, the C of C is to reference all applicable “approved” concessions applicable to the supplied product/ kit. Copies must be included
If you do not have copy of the approved concession than ASK FOR IT from the GKN Procurement rep.
If concessions are “open/ unanswered then refer to 16.17
16.16 When a kit of parts is supplied a kit list, duly stamped and signed by an Authorised Release Signatory must be included with the despatch documentation. Note; The Supplier shall be responsible for the traceability of all parts contained in the kit.
The C of C will reference the GKN Kit List Document, see The Supplier’s list of the contents in the Kit is to be enclosed with the C of C.

9. Supplier Guidance Material: C of C Requirements
16.17 In extenuating circumstances the Company may authorise the Supplier to deviate from the documented condition of supply.  In such circumstances the Company will issue an approved Permission to Ship form.  This form shall be referenced on the Supplier’s applicable C of C and in addition the affected parts shall be appropriately tagged.
See separate presentation on the PTS process.
The C of C is to reference applicable PTS number and a copy is to be enclosed with the C of C
These parts are being accepted “at risk” by GKN therefore on receipt at GKN they have to be handled differently, hence the need for product to be tagged (preferably with something highly visible)
16.18 Reference to test results, when applicable
If applicable, the C of C is to reference all applicable test results

10. Supplier Guidance Material: C of C Requirements
16.19 For detail parts (fabrications or machining) that have been subjected to sub-contract operations or special processes, the Certificate of Conformity (or Kit List) must define the special process description, specification and the process supplier for each individual part. e.g.        Process                                  Specification   Supplier
Penetrant Inspection       WAPS 25-02      ABC Inspection
Note this specific requirement to any operations or special processing operations that have been put out to Sub-contract.
It is the Supplier’s responsibility to check if GKN and or GKN’s Customer Approvals are required for such work and that such approvals are in place before sub-contracting the work. If unsure, then ASK The Company approved Net Inspect First Article Inspection Report number (for those created after the date of issue of SQA01 revision 10).
The C of C that accompanies product subject to FAI (eg the first delivery, but may apply any time) is to reference the GKN approved Net-Inspect FAI report number. E.g. GKN Approved Net-Inspect FAIR Number 1234.
If FAI has not been approved then refer to 16.17

11. Supplier Guidance Material: C of C Requirements
Failure to complete the C of C per GKN’s requirements will lead to delays in the product being receipted by GKN.