1 BIL101, Introduction to Computers and Information Systems Chapter 7 Microsoft Word This chapter is based on the Turkish documents written by Fahrettin Önal Reformatted and ornamented with screen snapshots by Metin Demiralp Istanbul Technical University, Informatics Institute, Maslak , Istanbul/ Türkiye Version 0.60 Reformatted for presentation by Hüseyin Toros

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3 Microsoft Word is quite capable of doing a lot of important things like using different fonts in size and shape for the document preparation in a easy-- to--get approach. It has a lot of tools to be provided for various user demands. Generally, the term Word recalls the Microsoft Word which is a part of Microsoft Office Suite. Word documents are maintained in a file format which is specified by the suffix {\tt. doc} in the name. However it can handle the documents by reading from or saving into the other file formats like text files {\tt. txt} or rich text format files {\tt. rtf}. Since 1997 Word is able to manipulate the HTML files.

4 File: This menu controls fundamental file operations. You can get an access for the operations like file opening, file closing, file saving, managing file margin settings, printing from this menu. The word window contains 9 main menus.

5 When a new documents is tried to be created a new file whose extension is doc is opened. The document is prepared by using the existing tools of Word and then File--Save option of this menu is selected for saving the document file. A new window is opened to get some information about the file where the recent for of the document will be saved. The necessary information is given through this window to complete the saving procedure.

6 One of the important options is Page Format. The spaces for the left, right, top and bottom margins can be set via this option. The selection between the landscape or portrait forms of the paper can also be accomplished through this option. That is the paper is used either in vertical or in horizontal position.

7 Edit: The editing operations which are needed to be done on the content of the document are accessible from this menu. Cut -- Paste operations which are available in all window structured operating systems, search and replacement operations, undoing operations which recover from an executed operation, repetitions can be realized by using the tools which are accessible from this menu.

8 For this purpose Edit--Change Menu is used. First the information for the term to be searched and then the information about the new string which will be replaced with the searched one are given. After this step the replacing operation can be realized for either just a single or multiple replacements. It is possible to find a word in the text and to replace it with some other word.

9 View: The medium for editing the document can be chosen via this menu. On the other hand the toolbars which are perhaps most important features of Word like programs can be hidden or made appearable through this menu. There are two fundamental toolbars: Standard Toolbar which enables file and edit operations, Formatting Toolbar which operates on text and paragraphs.

10 Add In: This menu enables us to add the objects like footnote, page number, date information, symbol, picture, caricature, ready--to--use figures, files. Caricatures include some small pictures which comes with Word.

11 Add In menu makes it possible to write some symbols which are not directly available from keyboard. The Add--Symbol option enables us to choose some existing symbols from this menu and add them into the document in a desired number.

12 There is a Word specific picture writing capability which is called WordArt. The following snapshot illustrates this.

13 Format: The color, type, style, size and paragraph management of our text material; itemization operations, shading and margin design, column strutures, the creation of special writing formats and their utilization are available via the tools of this menu.

14 All types of settings which are related to the characters to be written into the document are adjusted from this menu. For this purpose Format--Font Type option can be used. In this menu, font type, font style, font size, font color can be set.

15 Format--Paragraph option can be used to set a paragraph left or right justified or centered. The spaces from the left and right margins can also be set via this option. On the other hand we can use the Format--Item and Enumeration options for the creation of an itemized text. Format--Format option enables us to create a specific text type at our disposal. This can be considered as our hand writing.

16 Tools: This menu is used for the applications of some standard grammatical procedures, envelope and label creation, utilization of macros and some small subroutines, the adjustment of the general settings of Word.

17 Tools menu permits us to make settings on the defaults of Word. For example, to set the time period for autosaving procedure to a desired value, to set a password, to set warnings for macro viruses, to set default file type we can use this menu.

18 Table: This menu provides the tools for the construction of tables which are composed of cells such that each cell may contain different text material.

19 Window: This menu enables us to work with more than one documents at the same time. Help: As can be concluded from its name this menu gives some information about various facilities of Word.