© Tally Solutions Pvt. Ltd. All Rights Reserved 1 Stock Audit in Shoper 9 February 2010

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 Introduction  Stock Audit  Reasons for auditing stock  Stock Audit in Shoper 9 o Pre-requisite to do a Stock Audit o Methods of Stock Audit o Reports generated during Stock Audit o Stock Audit updations available

© Tally Solutions Pvt. Ltd. All Rights Reserved 3 Stock Audit  Stock Audit is a statutory process which every business institution needs to perform at least once in a financial year  This process involves the counting of Physical Stock present in the specified premises and verifying the same with Book Stock (Computed Stock) maintained by the company  This process is executed to correct the discrepancies present in the Book Stock when compared to Physical Stock by passing necessary adjustment entries

© Tally Solutions Pvt. Ltd. All Rights Reserved 4 When and Why Stock Audit Instances  During the implementation of Shoper 9 at an existing business location  During regular scheduled Stock Audit Reasons  To update the Opening Stock details in Shoper  As per statutory requirement  To identify the discrepancy between Book Stock (Computed Stock) and Physical Stock  To update the actual Physical Stock as Book Stock

© Tally Solutions Pvt. Ltd. All Rights Reserved 5 Prerequisites for Stock Audit Before starting Stock Audit process  Generate Stock Balance and Stock Movement Reports  Take a backup of the database  Keep the physical stock count ready  Check whether all the items have barcode  Ensure the stock taking procedure document, Stock Taking in Shoper 9 POS is present in customer system  You can download this document from Tally website at Products › Shoper 9 › Implementation Guides

© Tally Solutions Pvt. Ltd. All Rights Reserved 6 Scope and Methods of Stock Audit  In Full or Partial Scope o Full - All the products and brands available in the showroom are selected for stock taking purpose o Partial - You can select a specific product brand combination and do the stock taking and update  Record Methods o Record the physical stock through  Manual Entries  Prefill items  Scan

© Tally Solutions Pvt. Ltd. All Rights Reserved 7 Reports generated during Stock Audits  Progress Summary  Physical Stock Report Batch-wise - Summary and Detailed  Physical Vs Computed Stock Report - Summary and Detailed  Physical Stock Report - Summary and Detailed Note: Generate/ check the Physical Stock Reports after completing the Physical Stocking Taking process

© Tally Solutions Pvt. Ltd. All Rights Reserved 8 Stock Audit Updates  Updating Opening Stock (Open Stock Loading) o To update the stock for the first time in a new company  Updating Discrepancies (Discrepancy Update) o To update the stock of a running/ existing store o On executing this option, the system adjusts the stock according to Physical Stock through Miscellaneous Issues and Miscellaneous Receipt, by default o The status of the items are displayed as Recorded, Non-Recorded or Negative Note: Take a backup before updating the stock. Once you start the process of updation, the Physical Stock Take details will not be available.

© Tally Solutions Pvt. Ltd. All Rights Reserved 9 Verification  After updating the Physical Stock o Check the Stock Balance and Stock Movement Reports with the Physical Stock Report o The reports should match and should not contain any Negative Stock

© Tally Solutions Pvt. Ltd. All Rights Reserved 10 For more information log on to: Questions & Answers

© Tally Solutions Pvt. Ltd. All Rights Reserved 11 Thank You