1. © Tally Solutions Pvt. Ltd. All Rights Reserved 1 Shoper 9 POS Secondary Database Usage March 2010

2. © Tally Solutions Pvt. Ltd. All Rights Reserved 2 Objectives  Need  Advantage  Link Secondary Database to a company o Attach an existing Secondary Database o Create Secondary Database in Shoper 9 POS o Import Master files from HO  Into Secondary Database at POS  Into Primary Database at POS  Scenarios of usage  Best Practices

3. © Tally Solutions Pvt. Ltd. All Rights Reserved 3 Need for Secondary Database  The Master files sent by HO contain the details of all items and are huge  Drawbacks of importing these directly into the Shoper 9 POS database o Will increase the size of the database o Retrieval of master records will be slow o Will impact the performance of Shoper 9 in general  By maintaining a secondary database, you can o Store information of all masters at all locations o Selectively import masters required by chain store into primary database

4. © Tally Solutions Pvt. Ltd. All Rights Reserved 4 Advantages  Retain only the transacted items in the primary database  During Stock Take, the required masters can be imported immediately from the secondary database  Easy import of required masters from secondary to primary database

5. © Tally Solutions Pvt. Ltd. All Rights Reserved 5 Link a Secondary Database to a Company  Attach an existing secondary database o A secondary database can be attached to multiple primary databases (multiple companies) o To link or attach an existing secondary database to an existing company, go to Setup > Create Secondary database > Attach Secondary database  If a secondary database does not exist, create it o The creation of a secondary database is done after a new company is created

6. © Tally Solutions Pvt. Ltd. All Rights Reserved 6 Importing Masters from HO  Select the masters to be exported to secondary database in a particular showroom  Extract and export the masters created in Shoper 9 HO to Shoper 9 POS Into Secondary Database at POS  Import the masters exported from Shoper HO (example, Shfms02XXX) through Housekeeping > Data Import > Import into Secondary Db. (s) Into Primary Database at POS After creating the secondary database,  Import the masters from Shoper 9 HO into the secondary database  To selectively import the required master records from the secondary database to the primary database, go to Housekeeping > Data Import > Import Items from Secondary to Primary Db  Filter and Search the required item details through the browse window Primary DataBase Updation and import the same into the primary database

7. © Tally Solutions Pvt. Ltd. All Rights Reserved 7 Scenarios – Usage of Secondary Database  Return/ exchange of items can be done anywhere in the chain even if the store does not find the particular master in its primary database, the same can be imported from the secondary database.  To accept the goods through Transfer In at the receiving store, if the masters of the transferred goods are not available in the primary database, import a particular master from secondary database to primary.  During Stock Audit, the missing item masters can be imported from the secondary database to the primary database

8. © Tally Solutions Pvt. Ltd. All Rights Reserved 8 Best Practices  Select appropriate product-brand grouping in showroom catalogue at HO for item masters in both, primary and secondary database  Attach the secondary database after re-installation of Shoper

9. © Tally Solutions Pvt. Ltd. All Rights Reserved 9 Questions & Answers For more information log in to: www.tallysolutions.com

10. © Tally Solutions Pvt. Ltd. All Rights Reserved 10 Thank You