October 13-19, 2010 CardHolders and Approving Officials, Back-Up CardHolders, Back-Up Approving Officials

 Access Online US Bank Report for Approving Officials  ProCard Modification Overview  Hands-On Testing  Questions and Answers

 Select Reporting

 Select Financial Management

 Select Transaction Detail

 Date ◦ Select Posting Date Range  Start Date = 7 th of the month  End Date = 6 th of the following month  No other changes to these sections

 Group Report By ◦ Company=37960 ◦ Division  Break/Subtotal Level  Select Cardholder Name  Additional options – Page Breaks and Excel  Select Run Report

 Monthly ProCard Report Goes Away (Excel)  File Upload Every Monday  Descriptions of Purchases  Categories  Default Chartfield  Multiple Chartfield Distribution  ProCard Statement  Billing Cycle Close

 US Bank File

 Cardholders should provide a brief description in the description field.

 Equipment  Tax  Printing/Promo  Computer  Service  Hospitality  Other  Disputed

 Default Automatically Applied if NOT Changed

 To add Chartfields, select the + symbol and select View All  The Distribution Amounts must equal the Merchandise Amounts

 Signatures for Grants, Trust, Special Projects

 Notification from Accounts Payable  7 Business Days to Update Information in PeopleSoft  ProCard Statement and Receipts Due to Accounts Payable 2 Business Days Later

 Due to Peter Flores in CMS, Salazar Hall by October 22nd, 2010

 PeopleSoft ProCard User Guide  ProCard Handbook