SWAN Committee of the Whole Presented by Aaron Skog, SWAN Executive Director July 9, 2013

 ALA Conference Debrief  RAILS Consortia Committee  IT Network Survey – What’s Next?  ILS Committee Update  RFP consultant meeting  RFP conduct  Millennium R2011 Upgrade  SWAN Support Website

 ILS Committee Meetings with 7 vendors 1. Equinox about Evergreen 2. Innovative about Sierra 3. VTLS about Virtua & other software 4. ByWater about Koha 5. Polaris about Polaris 6. SirsiDynix about Symphony, BLUEcloud suite 7. OCLC about WorldShare

 Who did you visit?  What were your impressions?  What questions did you ask?

 Newly formed  Replaces RAILS LLSAP Task Force  Rich Wolff appointed by SWAN Board as SWAN liaison  Committee charge approved at June RAILS Bd Mtg  Includes: ensuring continuity of services, enhancing, affordable membership  Investigate overlay products, oversee RFP, make recommendation

1. Cooperative Computer Services (CCS) 2. I-Share 3. Library Integrated Network Consortium (LINC) 4. LINKin 5. Multitype Automation Group in Cooperation (MAGIC) 6. Northern Illinois Cooperative (NIC) 7. Pinnacle Library Cooperative (PLC) 8. PrairieCat 9. Resource Sharing Alliance NFP (RSA-NFP) 10. RiverShare 11. Rock River Library Consortium (RRLC) 12. System Wide Automated Network (SWAN)

SWAN needs a new network  Old MLS domain must end (mls.lib.il.us  swan.mls.lib.il.us = WebPAC  Move to independent network within RAILS data center (currently mixed in with RAILS Burr Ridge office network)  Current external & internal IP address must change  Prepares SWAN for any future network changes

New DomainPurpose catalog.swanlibraries.netWebPAC production.swanlibraries.netMillennium Production server report.swanlibraries.netMillennium Report server test.swanlibraries.netMillennium Test server support.swanlibraries.netSWAN website: for members/world help.swanlibraries.netTicket website (OTS)  Domain Name changes under consideration listed below (not set yet, so wait for announcement)

 What will happen next? 1. Review survey questions at Technology Users Group meeting & Comm of Whole meeting 2. IT Survey will be sent out: 2 week completion 3. Network change date will be announced 4. Phase-in changes where possible 5. New Millennium client install required 6. Coordinate IP changes with vendors, your IT staff (example OverDrive, 3M Cloud, etc.) 7. Prepare for go-live day changes

 SWAN will select its new internal IP address  Release memos detailing changes required  Old MLS website, ends July 30 th  Use “support.swanlibraries.net”  SWANcom list migration by July 30 th  will be  Converting Other Lists:     

 New “Migration Bulletin” menu  RFP document draft underway  2 day meeting with consultant Rob McGee  Preparing Task Force Self-nominations Online

 RFP Guidelines Once Issued:  RFP will be posted on SWAN website  Any vendors contact you or ask questions, refer to Aaron Skog  Avoid bias or giving a vendor a “leg up”  Past tactics for consortia include letters from current vendor, out-of-the-blue phone calls

 Preparation for R Upgrade  R & R released June 20 th  OCLC Control Number Expansion  MANDATORY  JAR downloads to client  III postponed R & R  Waiting for Test Server Upgrade to R2011  Goal: Production Upgrade Sept 2013

 Technology Users Group Mtg July 18: Burr Ridge  COTW Aug 13: Woodridge Public Library  Quarterly Sept 5 rescheduled to Sept 12: Glenwood-Lynwood Public Library  COTW Oct 8: Burr Ridge  COTW Nov 12: Midlothian Public Library  Quarterly Dec 5: Prairie Trails Public Library District

Aaron Skog,