Overview of Changes to Title 5 Regulations Audrey Yamagata-Noji Vice President, Student Services Mt. San Antonio College

Part 1 – Act 1 Approved by Board of Governors with effective date of August 16, 2007 Approved by Board of Governors with effective date of August 16, days for implementation – February, 16, days for implementation – February, 16, 2008 Some regulations not effective until Fall of 2008 or Fall of 2009 Some regulations not effective until Fall of 2008 or Fall of 2009 Majority of regulations effective with current year Majority of regulations effective with current year Some regs unchanged, just clarified Some regs unchanged, just clarified

Effective Immediately (2/16/08)  55007: Multiple and Overlapping Enrollments – a student can not take the same course during the same term, including activity courses.  55033: Standards for Dismissal – calculating academic and progress probation and subject to dismissal is based on consecutive terms. A break in attendance for 1 primary term starts the clock over.

Effective Immediately (2/16/08)  —Definition of Credit Hour (Carnegie): 1unit course = 48 hours; 2 unit course = 96 hours for lecture, study or lab work  55025—Grade Changes (Grievances): another faculty member may sub if instructor is not available  55130—Approval of Credit Programs  55521(c)—Prohibited Practice: Entry to Nursing Programs—may use approved assessment tests

Effective Immediately (2/16/08)  55041(55042)—Course Repetition in Activity Courses: limits repetition in activity courses where there are several levels involving a similar primary educational activity in Part 1 becomes in Part 2  55062—Courses Appropriate for Associate Degree: English composition and reading courses must be only one level below the first transfer level (not ESL)

Effective 6/30/08  55152: Short-term vocational programs 288+ hours of instruction  55153: Non-credit programs >288 hours that aren’t eligible for enhanced funding  55154: Adult H.S. Diploma Programs: approval process; not eligible for enhanced funding

Effective Fall 2008  55070—Credit Certificates: 18 or more units=“Certificate of Achievement.” Certificates less than 18 units can not appear on transcripts and must be called something different.  55155—Non Credit Certificates: must be called “Certificate of Completion” or “Certificate of Competency.”

Effective July 1, 2009  55024(a)(9)—Limitation on the number of withdrawals –Inherent problem with this implementation date is that in Part 1 limits apportionment to only 4 W’s.

Effective Fall 2009  55022—Pass/No Pass Grading Option  55063—Minimum Requirements for Associate Degree: English=Freshman Comp level Math=Intermediate Algebra level Major Area of Emphasis=Minimum 18/27 units in a single or related disciplines based on TOP codes or field of study/major for UC/CSU Grade=Pass or C or higher required

Apportionment Concerns APPORTIONMENT: even though the ‘counting’ or course repetitions is confusing—pay attention to the bottom line – what counts for funding  : Apportionment may not be claimed beyond 4 withdrawals from the same course.  56161: Apportionment can only be claimed 3 times for the same course—1 original enrollment + 2 repeats

Part 2 – Act 2 Review began in September, 2007 Review began in September, 2007 Areas to be reviewed: Areas to be reviewed: Withdrawal limits Withdrawal limits Acceptance of noncredit courses for credit Acceptance of noncredit courses for credit H.S. Diploma program H.S. Diploma program Limitation of Work Experience credits Limitation of Work Experience credits Matriculation clarification on prereq challenges Matriculation clarification on prereq challenges Prohibited practices re: Special Admits Prohibited practices re: Special Admits

Where We Are With Part 2? Consultation Council, SACC (Systemwide Advisory Committee on Curriculum) have been working on revisions to Part 2 Consultation Council, SACC (Systemwide Advisory Committee on Curriculum) have been working on revisions to Part 2 Considerable discussion about confusing language related to course repetitions and withdrawals Considerable discussion about confusing language related to course repetitions and withdrawals Part 2 regulations will go to Board of Governors at their May 6 meeting with guidelines to follow Part 2 regulations will go to Board of Governors at their May 6 meeting with guidelines to follow

Course Repetitions—Part : “District Policy for Course Repetition” expanded to list all types of allowable course repetition  Lapse of Time  Variable unit open entry/open exit courses  Repeatable courses  Occupational work experience  Special classes for students with disabilities  Extenuating circumstances  Alleviate substandard academic work

Change in Title 5 section numbers 55041: Was “Course Repetition Absent Substandard Academic Work”; now is “Repeatable Courses” 55042: “Course Repetition in Activity Courses” removed and included in : “Repetition of Variable Unit Courses” is now : “Academic Renewal Without Course Repetition” is now 55046

55042: Now “Course Repetition to Alleviate Substandard Academic Work” 55043: Now “Course Repetition Due to Significant Lapse of Time” 55044: Now “Repetition of Variable Unit Courses” 55045: New “Course Repetition Due to Extenuating Circumstances” 55046: New “Academic Renewal Without Course Repetition”

Credit Course Repetition Substandard Grades Limitation on number of repeats for substandard grades: 2 repeats; 3 total times student can enroll in the class=original enrollment + 2 repeats Extenuating Circumstances Allows a course repetition for a prior substandard grade OR a passing grade if student’s petition for extenuating circumstances is approved

Repeatable Courses A course can be designated as repeatable if the course content differs each time it is offered or it is an activity class (p.e., visual or performing arts but NOT ESL, foreign language, nondegree applicable basic skills courses) Time Lapse Allows a student to repeat a class in which a passing grade was previous received but the District has established a recency prerequisite

Repeats After Withdrawals (a)(9) was added to place a limit on the number of times (not to exceed 4 times) a student may withdraw from a class and receive a “W” symbol for enrollment in the same class. Additional withdrawals can be allowed due to exceptional circumstance, but apportionment will NOT be received.

How do you count the repeats? Repeat and withdrawal policies can interact Once the student receives a substandard grade, that policy takes precedence over the withdrawal policy. Any subsequent withdrawals count under the maximum of substandard grade repeats “Once a student gets a grade, the student moves off the ‘W’ track and can not get back on it.”

First Mark a Substandard Grade The substandard grade policy is followed, regardless of whether the student then gets a W. Once the substandard grade is received, the student can repeat the class two more times, if substandard grades are received. If the student receives a W, it is counted as a substandard grade repeat under the substandard grade policy

# Attempt Mark or Grade Note 1DCan repeat to alleviate substandard grade 2WThe W counts as a substandard grade; can repeat one more time under substandard grade policy 3DFinal enrollment; student has exhausted all attempts—first attempt was a D and second and third attempts were counted as repeats to alleviate the first substandard grade of D

First Mark a “W” The student can enroll again and continue to reenroll and receive “W”s up to 4. However, if the student’s next enrollment results in a substandard grade, the substandard grade repetition policy “kicks in.” The number of repeats switches to the substandard grade maximum of 2 repeats (3 total enrollments).

First 4 Marks are “W”s The student can enroll and receive a “W” a total of 4 times If the student enrolls for a 5 th time, 55024(a)(9) states that the student will receive a grade or have a different nonevaluative symbol There is no intent to develop a new nonevaluative symbol other than a W. The only other approved ones are: I, IP, RD, MW.

# Attempt Mark or Grade Note 1WCan repeat class based on W policy (up to 4 allowed) 2DThe D initiates the substandard grade policy, no further W’s can be counted under the W policy 3WThe W counts as a substandard grade, and therefore counts as the first repeat of the D 4WThe W on the fourth attempt counts as a substandard grade, and therefore is the second and final repeat of the D

# Attem pt Mark or Grade Note 1WCan repeat class based on W policy (up to 4 allowed) 2DThe D initiates the substandard grade policy, no further W’s can be counted under the W policy 3DThe D on the 3 rd attempt counts as the first repeat of the previous D 4WThe W on the fourth attempt counts as a substandard grade, and therefore is the second and final repeat

First 4 Marks are Withdrawals If the student somehow manages to enroll and drop and receives 4 “W”s in a row, and if the student somehow enrolls a 5 th time in the same class:  The district will not receive apportionment for the 5 th enrollment  The student must receive a grade or a nonevaluative symbol (I, IP, RD, or MW)

# Attempt Mark or Grade Note 1WCan repeat class based on W policy (up to 4 allowed) 2WThe second W is recorded (2 out of 4 allowed) 3WThe third W is recorded (3 out of 4 allowed) 4WThe W on the fourth attempt should count as the final enrollment 5W *** ***(F) If a fifth W were to take place, a W can not be recorded and would either need to revert to an F or another symbol if eligible

Repeatable Courses The limit of 4 repeats for activity courses continues However, the grade or mark received does not matter, the count remains at 4 repeats for activity courses (regardless of substandard grades or W’s) You can not “mix and match” the repeat policies

# Attempt Mark or Grade Note 1BFirst enrollment of activity class (1 out of 4 allowed) 2BSecond enrollment (2 out of 4 allowed) 3WThe W counts as an enrollment, even if the course was not completed (3 out of 4 allowed) 4DThe D counts as the final enrollment and the substandard grade policy can NOT be used (4 out of 4 allowed)

Lapse of Time If the college/district adopts such a policy, the student can repeat a course previously passed if there has been a “significant lapse of time.” The student must have previously received a satisfactory grade. Additional issues:  Can there be more than 1 lapse of time for the same course?  If the repetition results in a substandard grade, can the student then invoke the substandard grade repeat provision?

# Attem pt Mark or Grade Note 1CFirst attempt is a satisfactory grade LAPSE OF TIME (as defined in college policy) 2DThe D counts as a substandard grade but can be repeated using the substandard grade policy 3WThe W counts as a substandard grade 4DThis is the last attempt and counts as the second repeat of a substandard grade

Extenuating Circumstances A student can file a petition, and if approved, can take the class an additional time. The prior grade can be satisfactory (passing) or substandard or a “W” under this provision. However, if an additional enrollment is allowed under this provision and the student receives a fifth “W”, the college/district will not receive apportionment. If the first enrollment was passing, the second substandard, the student can then move to repeats due to substandard grades

# Attempt Mark or Grade Note 1CFirst grade is passing EXTENUATING CIRCUMSTANCE (as approved by the college) 2DThe second enrollment is allowed but the grade is substandard. The student is allowed one more repetition 3FThe third enrollment counts as the second repetition—no further enrollments are allowed for apportionment

# AttemptMark or Grade Note 1WFirst attempt results in a withdrawal 2WSecond attempt results in a withdrawal 3WThird attempt results in a withdrawal 4WFourth attempt results in a withdrawal—final withdrawal allowed EXTENUATING CIRCUMSTANCE 5WThe student was allowed to enroll a fifth time due to extenuating circumstances, but the 5 th W means the district may not receive apportionment

Recording of Grades and Units After Repetition May disregard previous grade in GPA and may disregard units:  Substandard Work  Lapse of Time (prior passing grade) May disregard previous grade in GPA each time course is repeated:  Disabled students in special classes + may disregard units  Extenuating Circumstances (passing or substandard) – silent on disregarding units

Grades shall be counted in GPA each time course is taken:  Repeatable courses  Occupational work experience

Remaining Issues Point forward implementation? Implementation of four “W” limits for current year with regard to attendance accounting provisions when Part 2 regulations have not yet been approved. Continued implementation questions and programming issues with college IT departments.

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