DECEMBER 3, 2013 SAC General Body Meeting

Agenda ● Call to Order ● Introduction of new SAC Exec Board ● Penn Student Design ● Group Website Directory ● Groups Online at Penn (G.O. PENN) ● Funding Guidelines Reform by Category ● Timeline for Contingency Requests ● Turnover Reminder ● Spring Activities Fair ● Exec Report ○ Facilities Invoice Sheet ○ Meeting with PAC Exec ○ Contingency/Re-Recognition Requests

Welcome to new SAC Exec!

Group Website Directory ● Demo ● Fill in the Google Doc if you haven’t done so! ○Sent out in a listserv blast over break ● Contact Stan with questions

G.O. PENN ● edu/osa/gopenn.html edu/osa/gopenn.html ● Upload constitutions by January 2014 ● If you do not, budgets will be frozen ☹

Groups that have not uploaded constitutions: ● If your group does not re-register with GoPenn by the beginning of January, you will have your budget frozen:

Funding Guidelines Reform by Group Type ● Meetings will be scheduled in January by group type (i.e. Academic/Pre-Professional, Instructional/Competitive) ● Idea is to reform guidelines to suit groups needs before B&A cycle which is in February

Timeline for Contingency Requests Your Event!!* SAC GBM: Exec Board recommendation either approved or denied by general body Meeting with SAC Exec: Discuss your contingency request before Exec - informal Q&A ~10 min. Group Budget Updated Liaison updates budget brief and s group w/in 48 hours of Exec Meeting based on Exec’s recommendation. Submit Request via SAC Online: AS SOON AS EXACT COSTS FOR YOUR EVENT ARE KNOWN! Renata to set up a meeting with Exec; *Should your event fall before the next GBM, it will be considered an Emergency Contingency; any recommendation made by Exec in such an instance is final and may not be appealed.

Board Turnover ● If your board turns over on the calendar year… ○ Request that the entire new board subscribe to the SAC listserv ○ Change the SAC Online contact information if necessary ○ Train the new treasurer!

Spring Activities Fair ● Date: January 19 th, 2014 ● Houston Hall ● Limited space available ● Open to both SAC & non- SAC groups

Exec Report