Sexual Assault Services Program (SASP) 2014 Continuation Application Webinar Criminal Justice Coordinating Council Victim Assistance Unit May 14, 2014

Agenda Overview Eligibility Program Requirements Budgeting & Allowable Costs Application Instructions Timeline Q & A CJCC 2014 SASP Continuation Webinar 2

Overview SASP was established under the Violence Against Women Act and Department of Justice Reauthorization Act of 2005 (VAWA 2005), 42 U.S.C. §14043g First federal funding stream solely dedicated to victims of sexual assault SASP encompasses four funding streams The law’s purpose is to provide intervention, advocacy, victim accompaniment, support services, and related assistance for adult, youth, and child sexual assault victims May also serve collateral victims CJCC 2014 SASP Continuation Webinar 3

Overview (cont.) SASP Formula Grant Program assists states and territories in supporting rape crisis centers and other nonprofit, nongovernmental organizations or tribal programs that provide core services, direct intervention, and related assistance to victims of sexual assault Funds provided through the SASP Formula Grant Program are designed to supplement other funding sources CJCC 2014 SASP Continuation Webinar 4

Purpose Areas Provide intervention, advocacy, accompaniment (e.g., accompanying victims to court, medical facilities, police departments, etc.), support services, and related assistance to: o Adult, youth, and child victims of sexual assault; o Family and household members of such victims; and o Those collaterally affected by the victimization (e.g., friends, coworkers, classmates), except for the perpetrator of such victimization. In FY 2014, funds under the SASP Formula Grant Program may be used for the following purposes: o To support the establishment, maintenance, and expansion of rape crisis centers and other nongovernmental or tribal programs and projects to assist those victimized by sexual assault, without regard to the age of the individual. CJCC 2014 SASP Continuation Webinar 5

Intervention and Related Assistance 24-hour hotline services providing crisis intervention services and referral; Accompaniment and advocacy through medical, criminal justice, and social support systems, including medical facilities, police, and court proceedings; Crisis intervention, short-term individual and group support services, and comprehensive service coordination and supervision to assist sexual assault victims and non-offending family or household members; Information and referral to assist the sexual assault victim and non- offending family or household members; Community-based, culturally specific services and support mechanisms, including outreach activities for underserved communities; and The development and distribution of materials on issues related to the services described in the previous bullets. Funds cannot be used to support sexual assault forensic examiner projects or criminal justice activities (e.g., law enforcement, prosecution, courts, or forensic interviews). CJCC 2014 SASP Continuation Webinar 6

Eligibility Awards are limited to 2013 Competitive Award recipient organizations …limited to rape crisis centers and nonprofit, nongovernmental or tribal organizations …that provide services to crime victims CJCC 2014 SASP Continuation Webinar 7

Other Eligibility Highlights Help applying for CVCP Compliance with federal and state regulations Services to victims of federal crimes Promote victim safety CJCC 2014 SASP Continuation Webinar 8

Other Eligibility Highlights Record of effective services Promote community efforts to aid victims No charges to victims receiving SASP- funded services Nondisclosure of confidential and private information LVAP 5% certification CJCC 2014 SASP Continuation Webinar 9

Program Requirements CJCC 2014 SASP Continuation Webinar 10 Federal Reporting RequirementCJCC Reporting Requirements Annual report Due February 15 Victim Services Statistical Report (VSSR) Due January 30, April 30, July 30 and October 30 Outcome Performance Measures (OPM) Due May 30 and November 30 Subgrant Expenditure Requests (SER) Select monthly or quarterly

Activities that Compromise Victim Safety and Recovery CJCC 2014 SASP Continuation Webinar 11 Excluding victims from services and assistance based on their identity and/or demographic characteristics Compromising the confidentiality of information and privacy of persons receiving OVW-funded services Denying individuals access to services based on their relationship to the perpetrator Developing materials that are not tailored to the dynamics of sexual assault or the culturally specific population to be served Practices that impose restrictive conditions to be met by the victim in order to receive services Requiring the victim to report the sexual assault to law enforcement

Out-of-Scope Activities CJCC 2014 SASP Continuation Webinar 12 Research projects Sexual assault forensic examiner projects Activities focused on prevention efforts Criminal justice-related projects, including law enforcement, prosecution, courts, and forensic interviews Domestic violence services that do not relate to sexual violence

Budgeting and Allowable Costs CJCC 2014 SASP Continuation Webinar 13

What is the purpose of a budget? Accountability Ensures that your agency’s plans are communicated clearly to CJCC Should be consistent with your narrative and proposed goals Must use Excel Worksheet this year ***CJCC will not pay for expenses that are not in the approved budget*** CJCC 2014 SASP Continuation Webinar 14

Personnel Includes employees, volunteer time and over- time Gross Pay, FICA & Fringe benefits (e.g. Retirement) Amount claimed this period o Gross pay x % of time = amount claimed o ($1,000 x 80% = ) Volunteer time valued at $12 per hour Volunteer dollars recorded in “Volunteer” column carried over from Volunteer Monthly Time Record CJCC 2014 SASP Continuation Webinar 15

A. (1) Personnel/Salaries CJCC 2014 SASP Continuation Webinar 16

A. (2) Personnel/Fringe Benefits CJCC 2014 SASP Continuation Webinar 17

Travel Expenses Must abide by State of Georgia Travel Regulations/Local/Federal Travel Regulations Prior approval for out-of-state travel Lodging, airfare, transportation/cab fare and meals Mileage – show number of miles x approved rate Expenses must be supported with receipts Record Mileage log Training related expenses – all trainings for which you would like to be reimbursed submitted 30 days prior to paying registration CJCC 2014 SASP Continuation Webinar 18

Travel Guidelines- Things to Remember!! Funding is not authorized for lodging within 50 miles of the subgrantees’ place of business Funding is not authorized for meals within thirty (30) miles of the subgrantees’ places of business, and when traveling outide a thrity-mile radius, the employee must be away for more than 12 hours According to the Federal Travel Regulation (FTR), travelers are entitled to 75% of the prescribed meals and incidental expenses for the first and last day of travel. CJCC 2014 SASP Continuation Webinar 19

B. Travel CJCC 2014 SASP Continuation Webinar 20

Equipment Expenses Item must cost $5,000 or more to be considered as equipment Copy of invoice for equipment must be attached to the reimbursement Equipment inventory list maintained Equipment purchases must be approved before purchasing Cost of equipment not exclusively used for VOCA activities must be prorated CJCC 2014 SASP Continuation Webinar 21

C. Equipment CJCC 2014 SASP Continuation Webinar 22

Supplies Description of expense “Office supplies” – listed in budget detail Postage All “equipment” under $5,000 Receipts for expenses must be maintained at your agency CJCC 2014 SASP Continuation Webinar 23

D. Supplies CJCC 2014 SASP Continuation Webinar 24

Printing/Media Acknowledge funding source o Wording located in subgrantee manual – may depend on whether entire publication or only portions are funded --“This project is supported by Award No. _____ awarded by the Office for Victims of Crime, office of Justice Programs and administered by the Criminal Justice Coordinating Council” Provide example 30 days before purchase for budget approval Submit copy of final brochures, etc with request for reimbursement CJCC 2014 SASP Continuation Webinar 25

E. Printing CJCC 2014 SASP Continuation Webinar 26

Other Rent, Local/Long distance, Cell phone, Utility bill (time periods should be noted in description) Copy of contractual/consultant agreement should be submitted to CJCC and kept on file CJCC 2014 SASP Continuation Webinar 27

F. (1) Other/Costs CJCC 2014 SASP Continuation Webinar 28

Contractual/Consultant Policies Fees cannot exceed $450/day or $56.25/hour Written contract o Services to be performed o Rate of compensation – should be reasonable according to past billing history or market rate (submit samples to CJCC) o Length of time services will be provided Payment for services rendered Services during contract period CJCC 2014 SASP Continuation Webinar 29

F. (2) Other/Consultants CJCC 2014 SASP Continuation Webinar 30

Budget Summary CJCC 2014 SASP Continuation Webinar 31

No Match for SASP! CJCC 2014 SASP Continuation Webinar 32

Unallowable Expenses Non-budgeted items Bonuses Entertainment (including food) Alcohol Fundraising Non-grant related Accounting/Bookkeeping expense Renovations/construction – unless making services ADA compliant (e.g. wheelchair ramp) See p of RFA for more allowable and unallowable costs CJCC 2014 SASP Continuation Webinar 33

Online Application Instructions Agencies with more than one 2013 award must submit an application for each grant number to receive continuation funding for that award Applicants will not be able to log out or log back in once the application is started CJCC recommends that each applicant compile all information requested in this RFP before beginning the online application Allow 2-3 hours for completion CJCC 2014 SASP Continuation Webinar 34

Online Application Instructions Technical difficulties or emergency circumstances? Contact Shontel Wright immediately at or Applications must be submitted by 11:59pm on Saturday, May 31, There is no commitment on the part of CJCC to fund an application or to fund it at the amount requested. CJCC 2014 SASP Continuation Webinar 35

Completing the Online Application CJCC 2014 SASP Continuation Webinar 36

Common Errors Wrong grant number Budget format Wrong agency name Unallowable and unreasonable costs Not submitting the attachment(s) CJCC 2014 SASP Continuation Webinar 37

Continuation Award Timeline CJCC 2014 SASP Continuation Webinar 38 MilestoneTarget Date Release RFA and open applicationMay 1, 2014 (Done May 2, 2014) Application closesMay 31, 2014 CJCC staff reviewJune 1-30, 2014 Target dates for Committee and Council Meetings July 1-15, 2014 CJCC sends award packets to subgranteesAugust 1, 2014 Award packets due to CJCCSeptember 15, 2014 Start of VOCA grant yearOctober 1, 2014 Start of VAWA and SASP grant yearJanuary 1, 2015

Q & A ? CJCC 2014 SASP Continuation Webinar 39

Conclusion Remember to read the RFA carefully and CONTACT us! We’re here for you! Betty Barnard – – Jonathan Peart – – Shontel Wright – – Thank you - we appreciate your service and dedication to victims in Georgia CJCC 2014 SASP Continuation Webinar 40