1 Module 15 Setting Up a Network Printer

2  Overview Introduction to Windows NT Printing Guidelines for Setting Up a Network Printer Setting Up a Network Printer Setting Up a Network Client Accessing a Network Printer Creating a Printing Pool Setting Priorities Between Printers Assigning Forms to Paper Trays Setting a Separator Page Best Practices

3  Introduction to Windows NT Printing Printer DocumentViewHelp DocumentStatus Word.docUser2 OwnerPagesSizeSubmitted Windows NT Workstation Windows 95 MS-DOS Macintosh NetWare Network-Interface Print Device Print Device Print Server

4 Printer Permissions Full Control Manage Document Manage Document Print Print No Access

5 Guidelines for Setting Up a Network Printer Determine the Appropriate Groups Use Intuitive Share Name for the Printer Determine the Level of Security the Printer Requires Assign the Appropriate Permissions

6  Setting Up a Network Printer Assign Permissions to User and Group Accounts Verify the Print Device is on the Hardware Compatibility List Log On as a Member of the Appropriate Group Add a Printer Share a Printer

7 Adding and Sharing a New Printer. Use this option ToTo My Computer Available Ports Manufacturer and Printers Printer Name Default Printer Shared Share Name Operating Systems Test Page Designate the computer as a print server Connect a local print device to the print server Make sure the correct printer driver is installed Identify the printer to users who manage it Set the default printer for Windows applications Share the printer Assign a share name Make sure appropriate print drivers are available Verify the printer is correctly installed

8 Sharing an Existing Printer HP DeskJet 500 Properties PortsGeneral Security Scheduling OKCancel Device Settings Share Name: Shared Not Shared Alternate Drivers: DeskJet_Acct You may install alternate drivers so that users on the following systems can download them automatically when they connect. HP DeskJet 500 Windows 95 Windows NT 4.0 MIPS Windows NT 4.0 Alpha Windows NT 4.0 PPC Windows NT 3.5 or 3.51 x86 Windows NT 3.5 or 3.51 MIPS To modify the permissions of the printer, go to he Security tab. Sharing

9 Assigning Printer Permissions

10 Setting Up a Network Client Windows NT and Windows 95 Clients Users connect to shared printer Print driver automatically copies to client computer Other Microsoft Clients Install a printer driver locally Non-Microsoft Clients Verify appropriate service installed on print server Install a printer driver locally

11 Accessing a Network Printer Connect to Printer Printer: Cancel OK Help Microsoft Windows Network NTSA1 DeskJet Shared Printers:Expand by Default NTSADOM1 DeskJetHP DeskJet 510 Printer Information Description: Status:Documents Waiting: Shared Printer Printer Server DomainDomain ShareNameShareName

12 Creating a Printing Pool Print Devices Printer LPT1 LPT2 LPT3 One Printer Multiple Ports with Print Devices Attached Document Goes to First Available Port

13 Setting Priorities Between Printers DestJet 500 PrinterDocumentViewHelp DocumentStatus Word.docUser11800 bytes3:58:00 OwnerPagesSizeSubmitted Contains commands to view and manipulate documents. DeskJet 500 PrinterDocumentViewHelp DocumentStatus Word.docUser21750 bytes3:55:49 OwnerPagesSizeSubmitted Contains commands to view and manipulate documents. User 1 User 2 User1User2 Priority 1 Priority 99

14 Scheduling Documents HP DeskJet 500 Properties PortsGeneralSecurity OKCancel SharingDevice Settings Lowest Available:Always From 12:00 AM ToTo Current Priority: 99 Highest Priority Spool print documents so program finishes printing faster. Start printing after last page is spooled. Start printing immediately. Print directly to the printer. Hold mismatched documents. Print spooled documents first. Keep documents after they have printed. Scheduling PriorityPriority AvailabilityAvailability ProcessingProcessing

15 Assigning Forms to Paper Trays HP LaserJet 4Si Properties PortsGeneralSecurityScheduling OKCancel Sharing Legal Legal 8 1/2 x 14 in Letter Change ‘Lower Tray’ Setting Device Settings Draw selected form only from this tray Hp LaserJet 4Si/4Si MX PS Device Settings Available Postscript Memory: Halftone: Halftone Setup... From To Tray Assignment Upper Tray: Envelope Feeder: Manual Feed: Font Substitution: Font Substitution Table PS a c Lower Tray: Paper Trays

16 Setting Separator Pages HP LaserJet 4Si Properties PortsSecurityScheduling OKCancel Device SettingsSharing X: \winnt\system32 HP LaserJet 4Si Text goes here Comment: Location: Driver: HP LaserJet 4Si New Driver... Separator Page...Print Processor...Print Test Page General OKCancel separatorfile Separator Page: Separator pages are used at the beginning of each document to make it easy to find a document among others at the printer Browse... Separator Page Identify and Separate Print Documents Switch Print Device to a Different Print Mode Identify and Separate Print Documents Switch Print Device to a Different Print Mode

17 Best Practices Place the Print Devices in a Printing Pool Physically Close Physically Secure the Print Devices (Maximum Security) Document Network Printers and Assigned Permissions

18  Overview Introduction to Windows NT Printing Guidelines for Setting Up a Network Printer Setting Up a Network Printer Setting Up a Network Client Accessing a Network Printer Creating a Printing Pool Setting Priorities Between Printers Assigning Forms to Paper Trays Setting a Separator Page Best Practices