Pack and Troop Annual Program Planning Conference & Crew Officer’s Seminar 2010 Program Launch Burlington County Council, Boy Scouts of America

Why Planning? “We don’t plan to fail, we fail to plan” Planning enhances better results. Important training element in all BSA courses.

The Annual Planning Conference & Crew Officer’s Seminar Scheduled meeting of unit leadership to determine the program for that unit in the upcoming year

The Annual Planning Conference & Crew Officer’s Seminar Includes: Monthly Themes/Meetings Activities/Outings Award Events Budget

The Outline 1.0 Do your homework! 1A. Gather Calendar Items 1B. Review resources! 1C. Review advancement status 1D. List goals 1E. Review Program Features 2.0 Get Youth Input 3.0 Conduct Annual Planning Conference/Crew Officer’s Seminar 4.0 Inform Everyone

1A Gather Calendar Items Calendars District & Council Community Announcements School Calendar Charter Organization Calendar

1B Review Resources BSA Planning Resources: Boy’s Life Scouting Magazines Leader’s Handbook Youth Handbook Junior Leader Handbook Den & Pack Resource Guide

1C Review Scout/Venturer Status Scout/Venturer Ages Review status of Advancement/Award What basic skills are needed? What are the required Merit Badges for the Scouts?

1D List Goals Centennial Quality Award Program Other Awards Service Projects Summer Camp Unit Membership Special Weekend Events Equipment Advancement/Awards & Recognitions

1E Review Program Feature Round Tables Troop Resource Guide (36 sample monthly themes and programs) Venturing Leader Manual Den & Pack Resource Guide (new for 2010)

2.0 Get Youth Input (Troop) Ask patrol leaders to seek ideas from his patrol on programs, likes and dislikes. Patrol Leader’s Council (PLC) plans the program Scoutmaster prompts them: What do they want to do, Where they want to go, etc. Discuss troop goals Review resources

2.0 Get Youth Input (Crew) Crew Officers use the Activity Interest Survey to gather members interests Crew Officers plan the program Advisor prompts them: What do they want to do, Where they want to go, etc. Discuss Crew goals Review resources (Program Capability Inventory)

3.0 Conduct Annual Planning Conference Who Attends? Committee Chairman Committee Members Charter Organization Representative Scoutmaster/Cubmaster/Advisor Assistant Scoutmasters/Den Leaders/Associate Advisors Youth (Troop - SPL) (Crew – President & Officers) Unit Commissioner/ District Representative

3.0 Conduct Annual Planning Conference Look for date conficts. Watch for conflicts in personal calendars with active troop committee members. Include your Charter Organization Representative and be sure that he/she has a copy of the plan.

3.0 Conduct Annual Planning Conference Things to remember: Monthly activities Recruiting Events Fundraising Dates/Deadlines Crossovers District & Council Events (Camporees, Cub Scout Camp, Klondike)

3.0 Conduct Annual Planning Conference Finances & Budget - Costs Charter Fees Boy’s Life Fees Activity Fees Trailer costs Activity “Class B” Uniforms And so on as per goals and activities

3.0 Conduct Annual Planning Conference Finances & Budget - Income Evaluate past fundraisers Ease Time Income Unit Money-Earning Guidelines ( – Resources > Forms > General) Examine new opportunities Estimate Income Unit Money-Earning Guidelines

4.0 Communicate the Plan Finalize the written unit calendar Communicate, communicate and communicate! Planning not complete until all impacted parties have been informed of the plan. Things may change, but a plan is still an important and valued tool for the well run program!

Review 1.0 Do your homework! 1A. Gather Calendar Items 1B. Review resources! 1C. Review advancement status 1D. List goals 1E. Review Program Features 2.0 Get Youth Input 3.0 Conduct Annual Planning Conference/Crew Officer’s Seminar 4.0 Inform Everyone

Questions ?