FB STOCKTAKING SYSTEMWIDE PROGRAMS JUNE 25, 2008

OFFICE OF THE PRESIDENT EEO/AA ACADEMIC PLANNING & POLICY ADMINISTRATION BUDGET & FINANCE/CFO OFFICE OF THE BOARD OF REGENTS LEGAL AFFAIRS RESEARCH CAPITAL IMPROVEMENTS CAREER & TECHNICAL EDUCATION EXTERNAL AFFAIRS & UNIVERSITY RELATIONS INFORMATION TECHNOLOGY SERVICES STUDENT AFFAIRS

The System has two requests pursuant to the instructions for stocktaking and preparation. Repair, Renewal and Replacement: a. To support RR&R systemwide b. Modernization – Kuali Request These requests tie to the Strategic Outcome - Resources and Stewardship – to make repairs & maintenance a top priority in budget planning, and to exercise exemplary stewardship over all of the University’s resources for a sustainable future.

Current Maintenance Backlog UHM$ Million UHH$ Million CCS$ Million Total$ Million

6 Year Average Requirement to Eliminate Backlog $ Million / 6 Years = $ Million UHM$ Million UHH$6.745 Million CCS$ Million Total$ Million

6 Year Average Requirement UHM$ Million UHH$4.733 Million UHWO$0.059 Million CCS$9.897 Million Total$ Million

Elimination of Backlog$ Million Capital Renewal$ Million Total$ Million

All Campuses Plan to Eliminate Maintenance Backlog by 2015 All Campus Renewal Requirements will be Financed Capacity of Existing Offices for RRR is $38.5 Million  UHM$28.0 Million  UHH$3.5 Million  CCS$7.0 Million

Impacted Offices Include:  UHMFacilities Planning and Management  UHHFacilities Planning and Construction  CCSPhysical Facilities, Planning, and Construction  SYS Office of Capital Improvements  SYS Office of Procurement and Real Property Management  SYS Disbursing

Capacity of $38.5 Million/Year Capital Renewal Requirements of $58.7 Million/Year Workload Increase of 53%

Capacity of $38.5 Million/Year Capital Renewal and Backlog Requirements of $117.3 Million/Year Workload Increase of 205%

UHMRegistered Architect/Engineer  5.0 Positions at $79,428 Each UHHRegistered Architect/Engineer  1.0 Position at $79,428 CCSRegistered Architect/Engineer  2.0 Positions at $79,428 Each SYSOCI – Administrative Officer  1.0 Position at $60,204 SYSProcurement – Procurement Specialist  1.0 Position at $60,204 SYSDisbursing – Pre-Audit Clerk  1.0 Position at $37,968

Personnel  11.0 Positions$793,800 Other Current Expenses  Recurring$12,704  Non-Recurring$39,996 Total Request$846,500

FY 10 RequestFY 11 RequestFY 12FY 13FY 14FY 15 FTE (P)FTE (T)($)FTE (P)FTE (T)($)($ thous) A. Personal Services , , B. Other Current Expenses 12, C. Equipment 39,996 TOTAL REQUEST , ,504807

UH’s current financial management information system (FMIS) is no longer supported by Software AG since 1997 UH is on our own for all support FMIS is no longer repairable to meet the University’s on-going fund accounting requirements  Running out of account codes, school codes, etc. Budget and financial data is necessary for timely internal financial information and compliance, and to produce financial statements for audit purposes UH’s financial management system supports all 10 campuses, all PI’s and over 122 AO/FOs 2,715 authorized FMIS users

UH’s financial management systems produces and records:  FY 2007 over 5,689,323 transactions  More than 60,000 Pcard transactions/year  6,400 travel documents/year  40,000 purchase orders/year  5,000 electronic funds transfer documents/year  Maintains 59,068 accounts  Services 195,750 active vendors

Integrated budgeting & financial management  e.g. encumbrance of payroll for budgeting purposes Embedded Workflow for all transactions  Electronic attachments as needed Based on common higher education business practices Integrated management of contracts & grants Web access to all functions Shared investment in upgrades  Compliance changes and new services Modern open technology  Reduces vendor lock-in

ITSystems Administrator  2.0 Positions at $75,000 Each ITDatabase Administrator  1.0 Position at $85,000 ITApplications Database Admin  1.0 Position at $85,000 ITDevelopers  4.0 Positions at $75,000 Each FMOInformation Technology Specialist  1.0 Position at $60,204 FMOBusiness/System Analysts  7.0 Temporary Positions at $60,204 Each FY2010  2.0 additional Temporary Positions at $60,204 FY2011

FY 10 RequestFY 11 RequestFY 12FY 13FY 14FY 15 FTE (P)FTE (T)($)FTE (P)FTE (T)($) ($ thous ) A. Personal Services ,101, ,222, B. Other Current Expenses 1,878,350 1,243, C. Equipment 961,600 28,65019 TOTAL REQUEST ,941, ,494,670896

Major CIP Planning Public/Private Partnership Studies University of Hawai‘i Project Adjustment Fund

Long Range Development Plans  UHM LRDP Update ($1.000 Million)  UHH Kalākaua Marine Education Center at Puakō LRDP ($250,000)  MAU Moloka‘i Education Center LRDP ($100,000)

Infrastructure Studies  UHM Infrastructure and Utility Master Plan ($1.700 Million)  UHH Infrastructure and Utility Master Plan ($400,000)

Project Development Reports  UHM Research Facility ($1.100 Million)  UHH College of Pharmacy ($500,000)

Other Facility Planning Studies  SYS Comprehensive Development Strategies for Major Rehabilitation of Buildings ($500,000)  SYS Comprehensive Forensic Engineering Assessment Studies for Major Renovations ($500,000)  SYS Other Planning Studies ($200,000)

Feasibility Studies  4 Studies - $800,000 Appraisal Reports  4 Reports - $400,000 Highest and Best Use Land Utilization Studies  8 Studies - $400,000 Entitlement Assessments  8 Studies - $400,000 Conceptual Master Planning  2 Studies - $200,000 Conceptual Design Alternatives  4 Studies - $600,000

To Enable the Transfer of Unrequired Project Balances to Account for Transfer to Other University Projects Nominal Amount of $4,000 for CIP Elements of Plans, Design, Construction, and Equipment

Project FY 2010 FY 2011Total Major CIP Planning$4.650M$1.600M$6.250M Public/Private Partnership Studies $2.800M $5.600M Project Adjustment Fund $0.004M$0.000M$0.004M Total$7.454M$4.400M$11.854M

Replacement facility will dramatically improve availability of mission-critical information and communications capabilities serving entire UH system and students/faculty/staff on all islands UH’s first EOC will support executive response to natural and man-made disasters Significant improvements in sustainability by placing “energy hogs” in appropriate facilities for the first time Will enable other renovations to proceed as scheduled, e.g., 50+ year-old Keller Hall scheduled for next biennium $50.6m requested for construction  $4.7m already appropriated  Design underway and due for completion during FY09

QUESTIONS?