Horizon 2020 Energy Efficiency Information Day 12 December 2014 Essentials on how to submit a good proposal EASME Project Advisors: Francesca Harris, Zoe Wildiers

Agenda Tools: Participant's portal – the gateway Lessons learned – how to submit a successful proposal Need partners? Links to platforms, project information

Participant's portal: What's in it for you? What can you find? How does it work? – Get familiarised Tools: Participant's portal – the gateway Lessons learned – how to submit a successful proposal Need partners? Links to platforms, project information

Calls and Submission Service (Available without login) Calls and Submission Service (Available without login) Login or register

Research and Innovation 6 Horizon 2020 calls ( ) FP7 & CIP calls ( ) Other calls not directly managed through the Participant Portal Select your programme and call Funding opportunities

Research and Innovation 7 …or the Europa free text search Find the relevant topic using the keyword search Some calls and topics are grouped according to predefined criteria

Research and Innovation 8 Browse the calls by exploring the H2020 structure

Research and Innovation

Research and Innovation H2020 ONLINE MANUAL

What can you find on the Participant's portal? Support – H2020 Helpdesk NCP database Glossary FAQ database IT helpdesk Support – Registration of organisations – PIC, management of multiple PICs Draft and submit proposals From call page Step by step wizard Can save and resume work Different access rights After login with ECAS ECAS European Commission Authentication Service Verification: Your own personal identity - To access the electronic proposal submission system you must have an ECAS account with the Commission PIC Participant Identification Code: The unique identity of your organisation - Your organisation cannot prepare and submit a proposal nor can it participate as a partner without a PIC Without a login

Only the very best ones go through: A winning proposal must be pertinent, ambitious, realistic, concise, etc. Tools: Participant's portal – the gateway Lessons learned – how to submit a successful proposal Need partners? Links to platforms, project information

Strong competition: be ambitious Start: start early – a proposal needs time and evolution Project objective & Target group: well-defined? sufficiently focussed? EU added value? Consortium: fit for purpose? All have a clear & justified role? Balance is right for truly sharing a project? They are THE voice of the market to make a difference? Communication tools and channels: sufficient resources and professional skills? Tailor made for this project? Evaluation Submission

Points you cannot escape! Proposals can ONLY be submitted through on-line application system (PP) Proposals must be on time Proposal must be complete Proposers must prove their financial & technical capacity Submission Evaluation Eligibility and admissibility criteria

Fair and equal treatment of all proposers Based on the criteria announced in the Call Confidential process, no conflicts of interest Independent external experts as advisers Very competitive process proposals are addressing topics described in a bi-annual work programme, submitted in response of annual calls for proposals Basic steps of the evaluation process Eligibility and admissibility Award criteria Evaluation Submission

There are three award criteria: 1.Excellence 2.Impact 3.Quality and efficiency of the implementation For each of the three criteria, "aspects" to take into account The aspects are adapted to each type of actions (RIA / IA/ CSA) Evaluation Submission

Clarity and pertinence of the objectives Soundness of the concept Quality of the proposed coordination and/or support measures Credibility of the proposed approach Clarity and pertinence of the objectives Soundness of the concept Quality of the proposed coordination and/or support measures Credibility of the proposed approach Excellence The expected impacts listed in the work programme under the relevant topic Effectiveness of the proposed measures to exploit and disseminate the project results (including management of IPR), to communicate the project, and to manage research data where relevant The expected impacts listed in the work programme under the relevant topic Effectiveness of the proposed measures to exploit and disseminate the project results (including management of IPR), to communicate the project, and to manage research data where relevant Impact Coherence and effectiveness of the work plan, including appropriateness of the allocation of tasks and resources Complementarity of the participants within the consortium (when relevant) Appropriateness of the management structures and procedures, including risk and innovation management Coherence and effectiveness of the work plan, including appropriateness of the allocation of tasks and resources Complementarity of the participants within the consortium (when relevant) Appropriateness of the management structures and procedures, including risk and innovation management Implementation Coordination and Support Actions

TRL 1 – basic principles observed TRL 2 – technology concept formulated TRL 3 – experimental proof of concept TRL 4 – technology validated in lab TRL 5 – technology validated in relevant environment (industrially relevant environment in the case of key enabling technologies) TRL 6 – technology demonstrated in relevant environment (industrially relevant environment in the case of key enabling technologies) TRL 7 – system prototype demonstration in operational environment TRL 8 – system complete and qualified TRL 9 – actual system proven in operational environment (competitive manufacturing in the case of key enabling technologies; or in space) Technology Readiness Levels (TRL) Check if there is info on TRL available in your chosen topic description

3 criteria with several aspects each 0-5 points per criterion threshold 3* Threshold for recommended proposals: score ≥10* No secret – award criteria published in Call for proposals Evaluation Submission * PPP call topics EE2 and EE18 different scoring applies. See work programme

Lessons learnt from previous call: Ambition level Focus ("one or more areas" does not mean "all") Do not read the scope as a checklist Impact – no reverse thinking ! Clarity: lack of details in WP and task descriptions State of the art: exploit existing projects/ work Budget: indicative budget ≠ requested budget

Tools: Participant's portal – the gateway Lessons learned – how to submit a successful proposal Need partners? Links to platforms, project information

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