THE BASICS 2011 Office of Sponsored Programs

Craig Johnson OSP Administrator or Instructor

Objectives By the end of this class you will:  Know what Grants.gov is and when to use it  Understand the 2 options for submitted applications from the UW  Know how to find funding opportunities supported by Grants.gov  Understand the UW process for submitting Grants.gov applications  Gain hands-on experience using Grants.gov

Agenda  Grants.gov Overview  Two ways to complete applications  Preparation time  What info do I need?  Where do I get it?  Finding & completing the Adobe formset  Final Check and downloading  Q&A

What is Grants.gov?  An electronic portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies

When do I use Grants.gov?  Depends on the agency and program requirements. Some sponsors (e.g., NIH, NOAA) currently use Grants.gov; some (e.g., NSF) are still in transition.

Two Ways to Complete Grants.gov Applications #1 Adobe  Search and download forms direct from Grants.gov  Complete forms  Attach to eGC1 and route  OSP will upload and submit your application  Errors and warning messages provided by OSP

Two Ways to Complete Grants.gov Applications #2 SAGE Grant Runner  Complete the forms directly in SAGE (combined with eGC1)  Route for campus approvals  OSP submits application with a click of a button  Errors and warning messages appear in eGC1 History & Comments

Getting Started  NIH’s system is called ERA Commons.  In order to apply to NIH, every PI (or grad student) must have an active account in Commons.  Contact your Department Administrator to request an NIH Commons login account.

Getting Started  Your computer is loaded with the most currently supported version of Adobe (9.1.2.)  Search, download and become familiar with the Program Announcement and instructions  Schedule so that submission is in compliance with GIM19

Summary of Recent Changes (2009)  Research Plan PHS398 “Attachments” (Background & Significance, Preliminary Studies/Progress Report, Research Design and Methods) now “Research Strategy”  Research Plan reformatted and reduced to 12 pages  Other Project Info form have modified requirement  Biosketch now begins with a personal statement  Applies to both Grants.gov Adobe PDF and Grant Runner

UW Routing and Submission Process Routing on Campus In OSP Review by OSP Admin

Navigating the Submission Freeway OSP transmits application & receives confirmation Grants.gov performs basic check GRANT Agency System (NIH) eRA Commons AN12345

Grants.gov National Submission Funnel Grants.gov UCLAUSCUW Everyone’s Goal: 100% success in submitting error free

UW Deadlines (Submit Proposal) GIM days:  All final business elements and draft scope of work  Approved by campus reviewers and IN OSP  OSP needs to be able to do a meaningful review 3+ days:  Final proposal in complete & final format  Status = IN OSP by 5pm -3 days:  Any application received by OSP after 5pm 3 business days before the sponsor deadline will not be reviewed and will be sent back to the PI/Dept  Waiver Process

Sponsor Deadlines (Submit Proposal)  Any hard deadline that is missed will usually result in the application being returned without review  Hint  Create a calendar using the sponsor deadline  Count back 3 and 7 business days  Make a reasonable timeline for each section/part  Concurrent timelines for admin vs science sections UW Holiday

7 Day Rule 7 Day Rule 3+ Day Rule all business components complete/final + draft version of the science (Research Strategy) all proposal components complete/final + final version of the science (Research Strategy) What is due when? QUIZ

When am I really ready to submit? All required eGC1 fields completed All COMPLETED sponsor forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subcontracts or consultants Research Plan & budget is attached in FINAL form Attachments are in correct format (NIH=PDF only) F&A rate is in accordance with GIM 13A Any required waivers approved (e.g. IDC, e-GC1 addendum, 48hr) Then RTS = YES!!

Demonstration of Grant.gov System  Finding Grant Opportunities  Download Instructions  Download application package  Complete application package  Viewing and Printing application package  acknowledgements and notifications

Finding a Grant Opportunity

To download application For a full copy of the instructions

UW- OSP GRANTS.GOV TRAINING – finding a grant opportunity

Enter your address here if you would like updates on this PA Save both to your desktop

7 Steps to Submit NIH proposal via Grants.gov 1. Download application package via Grants.gov 2. Complete the application package 3. Complete a eGC1 in SAGE. 4. Upload application package to GC-1 and route to OSP 5. OSP will review & submit final application 6. Validation process (multiple s btw OSP, Grants.gov & department) 7. Validation of NIH proposals via ERA Commons

3 Steps to Submit NIH Proposal via Grant Runner 1. Create, complete and submit to OSP a new eGC1 in SAGE containing the application package. 2. Real time validation info contained within SAGE History and Comments. 3. Validation of NIH proposals via eRA Commons.

Where do I look for more info?  NSF website:  NIH Instructions for 424 Forms dex.htm dex.htm  NIH ERA’s Commons website:  Avoid Common Errors: errors.htm errors.htm

Where can I go for help?  For technical questions: or  For NIH’s overall plan for electronic receipt, contact NIH Grants info at  For UW procedure and process: Contact OSP Help Desk at or  For Grant Runner questions: Contact the SAGE Help Desk at or

Helpful Tips  Always review the Program Announcement for requirements (i.e. page limits, documentation, etc.).  Answer “Yes” on the eGC1 Ready-to-Submit (RTS) question only when the proposal is ready for submission  The budget and the SF424 form must have the same start date  Make sure to use the correct DUNS#  Level of effort must be listed on detailed budget  Do not use headers and footers on documents

More Helpful Tips NIH Only:  Co-project Director (PD) or Co-Principal Investigator (PI) is not recognized.  Make sure PI information in eRA Commons matches the name used on the application.  Convert document attachments to PDF format.

Questions & Answers

Test your knowledge survey/almarks/91416

In Closing  Class Evaluation:  almarks/93633 THANKS FOR YOUR PARTICIPATION!