REPORTING NEEDS 01/11/2010 – Revinge Training ACAPS/NATF.

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Presentation transcript:

REPORTING NEEDS 01/11/2010 – Revinge Training ACAPS/NATF

Process Start with the ‘Who’: Identification of end user’s (HCT, Cluster leads, Government, NGO, HC/RC, Donors, etc..) Move to the ‘What’: Decision making and information needs (Qualitative and Quantitative) Analysis plan Finally, consider the ‘How’: Final product: Assessment report, Sitrep, dashboard, Flash appeals, etc… Build a reporting strategy: Reporting timeline Target audiences

Common reporting timeline

Reporting needs

Main Coordinated assessment products Preliminary Scenario Definition Multi cluster Rapid Assessment report Appeal (IFA/RFA, CERF) Sitrep Key messages(HC/RC, ERC) Dashboard Response and operational plan Assessment findings summary

Assessment report Briefly explain methodology and constraints Report should be thorough but concise. Ideally, it should not exceed 30 to 40 pages (additional details in ) annexes). The executive summary should be no longer than four pages. The sections of the report should be interlinked, the analytical process must be evident. Findings and conclusions should be illustrated by tables, graphs, and maps, when relevant Cross cutting issues should be mainstreamed into the sectoral analysis as well as pre-disaster information

Issues... Manage expectations vs. be responsive to the information needs Be clear on final product and what information will or will not be included (HoO, IM, Clusters, etc..) Consider timeframe for results communication. How to share early results when the pressure is to prepare the report Raw data Preliminary findings Draft report Final report Consider data expiration date.... Consider data volume (graphs/page) Who does the report represent, who owns the report

Template 1/2 Acknowledgment List of annexes Acronyms Introduction Executive summary Key findings Most affected areas and groups Assessment key recommendations and priorities Information gaps and needs MRA Background and objectives Purpose and scope of the assessment Objectives Methodology Sampling Limitations Data access

Template 2/2 Needs analysis: Information Analysed by: 1. Affected area(s) Most affected areas Key issues (priorities) Information gaps and needs Number and type of affected areas (rural, urban, coastal, montaneous) Effects on affected areas (crops, infrastructure damage,..) N of afffected pop & Type of affected groups in the affected area Sectoral needs & risks per affected area 2.Affected group(s) Most affected groups Key issues (priorities) Information gaps and needs Number and type of affected groups (IDPs, returnees, residents, etc..) Impact on affected group ("affected" definition and classification) Localisation of affected groups Sectoral needs & risks per affected group 3.Affected sector(s) Most affected sector key issues (priorities) Information gaps and needs Number & type of affected sectors (WASH, LFS, Health, Shelter,..) Effects and impact on affected sectors (human and infrastructure) N of afffected pop, sectoral needs & risks per affected areas N of afffected pop, Sectoral needs & risks per affected groups

Remember Use your analysis plan for designing the structure of your final report, adapt according to end user’s feedback Let also the data speak to you...