Software for Local Hazard Mitigation Plan Development HIGHLIGHTS OF THE PROGRAM Software by: emergency response planning & management, inc. p.o. box 7065 princeton, n.j Copyright, emergency response planning & management, inc. All rights reserved May, 2003 Click to begin Click to begin

TM  Comprehensive mitigation planning software program with fully integrated modules for: Development and administration of the local planning group Development and administration of the local planning group Training, education and community involvement Training, education and community involvement Technical analyses and data management Technical analyses and data management Plan editing and printing Plan editing and printing Plan updating and maintenance Plan updating and maintenance  CD-based, using Microsoft Office Professional 2000 or XP* * Microsoft Office Professional 2000 and XP are registered trademarks of the Microsoft Corporation Click for next slide Click for next slide

TM  From a state-level perspective, Mitigation 20/20 TM can provide: A comprehensive, valid technical approach A comprehensive, valid technical approach Consistent planning criteria used by all participants Consistent planning criteria used by all participants Incorporated training programs and public information tools Incorporated training programs and public information tools Electronic transfer of planning data and plan text from local government to state Electronic transfer of planning data and plan text from local government to state Compliance with DMA 2000 requirements if used fully and appropriately in a active local planning process Compliance with DMA 2000 requirements if used fully and appropriately in a active local planning process  Developed from actual field experience in 1998 and 1999 with local mitigation strategy preparation in Florida  To date, Mitigation 20/20 TM has been distributed statewide in Vermont, New Jersey, South Carolina, Florida, Mississippi, Kansas, and Washington, and to local governments in Idaho, Oregon, Nevada, New York, Maine, Texas and New Mexico Click for next slide Click for next slide

TM Mitigation 20/20 TM supports development and maintenance of a multi-hazard, multi- jurisdiction local mitigation plan -- A Primary Jurisdiction “takes the lead” Primary Jurisdiction The primary jurisdiction is the “planning area” The primary jurisdiction could be a county or regional planning district The agencies and organizations located in or representing the primary jurisdiction are registered in Mitigation 20/20 TM as participants in the planning process The primary jurisdiction provides support staff to coordinate the planning process and maintain the Mitigation 20/20 TM master database The multi-jurisdictional local mitigation plan is issued under the name of the primary jurisdiction The primary jurisdiction coordinates the involvement of “participating jurisdictions” in the planning Click for next slide Click for next slide

TM Mitigation 20/20 TM supports a development and maintenance of a multi-hazard, multi- jurisdiction local mitigation plan -- Primary Jurisdiction Jurisdiction #5 Jurisdiction #1 Jurisdiction #3 Jurisdiction #2 Jurisdiction #4 Participating Jurisdictions “Participating Jurisdictions” would normally be incorporated municipalities encompassed by the primary jurisdiction Other types of participating jurisdictions could be large national or state parks, military bases, or university campuses Participating jurisdictions are represented in the local planning through involvement of their own agencies and organizations Participating jurisdictions’ representatives conduct the technical assessments and analyses for their facilities and neighborhoods Proposed mitigation initiatives are coordinated between the participating jurisdictions and the primary jurisdiction representatives to ensure technical validity, consistency with goals and objectives, and lack of impact in other jurisdictions Mitigation 20/20 TM prints a separate mitigation plan for each participating jurisdiction within the larger plan issued under the name of the primary jurisdiction Click for next slide Click for next slide

Click for next slide Click for next slide TM Mitigation 20/20 TM produces a single local mitigation plan that has been coordinated among all jurisdictions, but is unique to each… and provides a separate mitigation plan for each

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group “Model” bylaws and planning procedures are included for the multi- jurisdictional planning group, or “Task Force” Register participating jurisdictions, agencies and individuals in the program, and track their planning activities Included “Planning Tools” help the Task Force: Define a planning schedule Define a planning schedule Establish goals and objectives Establish goals and objectives Document meetings Document meetings Develop inter-agency agreements Develop inter-agency agreements Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Characterize each jurisdiction with basic demographic, land use and other information Develop a demographic and land use “profile” of each jurisdiction, including basic characteristics of each of its neighborhoods Record information about “critical facilities” in each jurisdiction Document “repetitive loss properties” in each jurisdiction, using data, photographs and maps Develop a simple estimate of the value of property and the number of people at risk from each type of hazard Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Analyze the hazards threatening the jurisdictions and document past events Define natural, technological and societal (man-made) hazards and develop a relative estimate of the level of risk of each Document the impact and costs of past disasters on each jurisdiction, including the effectiveness of existing mitigation initiatives and the needs for new ones Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Assess the specific vulnerabilities of facilities and neighborhoods Assessments are done using a standardized approach All participants use common, numeric vulnerability criteria for multi-hazard assessments Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Document the adequacy of local mitigation-related policies and programs for each jurisdiction Codes, regulations, plans and policies can be documented and classified for subsequent analysis regarding their adequacy Each policy statement is entered and classified by applicability to development and specific hazards threatening the community. This module can be used to assess the adequacy of the policy framework for consistency among jurisdictions, to ensure high risk hazards are addressed, and for other evaluations. Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Develop, process and monitor implementation of proposed mitigation initiatives Develop, process and monitor implementation of proposed mitigation initiatives Develop ideas for mitigation initiatives and potential funding sources Incorporated idea guidebooks give ideas for mitigation initiatives directly based on vulnerability assessments Each guidebook matches the corresponding vulnerability assessment forms A database of potential funding resources is included This database can be used to associate proposed initiatives with possible funding sources Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Develop, process and monitor implementation of proposed mitigation initiatives Develop, process and monitor implementation of proposed mitigation initiatives Initiatives to include in the plan can be proposed by participating organizations, using common evaluation criteria The Initiative Characterization module relies on readily available information to process initiatives The proposing organization must be a participant in the planning The proposed initiative is described The proposal can be associated with previous vulnerability assessments The initiative can be identified as intended to modify existing programs and plans The proposal can also be associated with the hazard types to be mitigated It can also be associated with the local mitigation goal it addresses The operator then uses the form to further define the proposal and prioritize it Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Develop, process and monitor implementation of proposed mitigation initiatives Develop, process and monitor implementation of proposed mitigation initiatives Available benefit and cost data is used to automatically calculate a simple benefit-to-cost ratio The form also uses ten common, objective criteria to automatically calculate a priority score Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Develop, process and monitor implementation of proposed mitigation initiatives Develop, process and monitor implementation of proposed mitigation initiatives The benefit-to-cost ratio can be adjusted for benefits to health, safety, and valuable resources The feasibility of implementation is also assessed Up to three possible funding sources can be identified and the likelihood of funding predicted A total priority score is also automatically calculated for each proposed initiative Finally, according to procedure, the proposal is peer reviewed by other jurisdictions and approved for including in the plan Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Develop, process and monitor implementation of proposed mitigation initiatives Develop, process and monitor implementation of proposed mitigation initiatives After the original plan is issued, the status of initiative implementation can be monitored The current approval and implementation priority for the initiative is shown Activity by the sponsoring agency to secure funding can be updated and documented For construction projects, the status of permitting, design, and construction can be documented When an initiative is actually completed, this can be documented Click for next slide Click for next slide

TM The local mitigation planning support tools in the program: Mitigation 20/20 TM has fully integrated modules to: Organize the local planning group Organize the local planning group Analyze the characteristics of the planning area and participating jurisdictions Analyze the characteristics of the planning area and participating jurisdictions Develop, process and monitor implementation of proposed mitigation initiatives Develop, process and monitor implementation of proposed mitigation initiatives Publish the plan, train participants, and support a public information program Publish the plan, train participants, and support a public information program Click for next slide Click for next slide

TM Printing the local mitigation plan The overall plan includes nine sections nine sections EACH SECTION HAS TWO PARTS A general text to be edited as needed EACH SECTION HAS TWO PARTS A set of standard data reports drawing from the master database Section 8’s data reports are used to prepare a separate plan for each participating jurisdiction Mitigation 20/20 TM contains “model” resolutions to facilitate adoption of the jurisdiction mitigation plans A routine is available to document adoption of the jurisdictions’ plans in the master database This module also has two guides to assist with editing and reviewing the local plan prior to finalization A guide to editing the generic text of the plan sections. Color coded text helps the support staff: Edit the general text Edit the general text Provide supplemental information Provide supplemental information Edit the text to address DMA 2000 requirements Edit the text to address DMA 2000 requirements A checklist format review guide with suggestions on the Mitigation 20/20 TM plan text and data reports, and supplemental information to include to facilitate DMA 2000 compliance Click for next slide Click for next slide

TM Training the planning participants Mitigation 20/20 TM contains a complete training program, using fully narrated Microsoft PowerPoint* presentations * Microsoft PowerPoint is a registered trademark of the Microsoft Corporation Click for next slide Click for next slide

TM Mitigation 20/20 TM has tools to implement and document a public information and community involvement program The tools include brief surveys to use in the community to evaluate public awareness Several “model” media releases that can be easily edited and printed Plus, several helpful tools for implementing a public information program Including a PowerPoint presentation on “Progress in Plan Implementation” that automatically summarizes the real-time data in the Mitigation 20/20 TM database And a database to document completed and planned public information activities Click for next slide Click for next slide

TM Mitigation 20/20 TM incorporates the capability for electronic data transfer among planning participants This routine creates a jurisdiction-specific Mitigation 20/20 TM database for electronic data transfer between the primary jurisdiction and a participating jurisdiction This routine enables the primary jurisdiction to download all of the data in the master database for electronic transfer to the state mitigation agency or other organizations This routine has the capability to download all facility and neighborhood data associated with a latitude and longitude for subsequent use in a GIS program Click for next slide Click for next slide

TM Mitigation 20/20 TM includes “paper copies” of all data entry forms to permit manual data entry Click for next slide Click for next slide

TM The program allows any facility to be designated as “confidential.” This capability allows two local mitigation plans to be printed One for public distribution One for restricted distribution Report Includes Confidential Information Not for Public Disclosure Click for next slide Click for next slide

TM Mitigation 20/20 TM is: A complete computer support program for local hazard mitigation plan development and maintenance A complete computer support program for local hazard mitigation plan development and maintenance A common technical approach for all participating jurisdictions, that nonetheless creates a plan unique to each community A common technical approach for all participating jurisdictions, that nonetheless creates a plan unique to each community A tool for DMA 2000 compliance, and sensitive to confidentiality issues in the “Post 9-11 environment” A tool for DMA 2000 compliance, and sensitive to confidentiality issues in the “Post 9-11 environment” Flexible for use in both urban and rural, large and small jurisdictions Flexible for use in both urban and rural, large and small jurisdictions Capable of electronic submission of local mitigation plans to the state Capable of electronic submission of local mitigation plans to the state Click for next slide Click for next slide

TM Program Costs: Single license: $2500 Single license: $2500 Five or more licenses: $2000 each Five or more licenses: $2000 each Terms: Program customized with jurisdiction names Program customized with jurisdiction names Delivery within 30 days of order Delivery within 30 days of order For purchase of 20 or more licenses, instate training program included at no additional cost For purchase of 20 or more licenses, instate training program included at no additional cost Click for next slide Click for next slide

TM For additional information or to order, contact: David S. Palmer President emergency response planning & management, inc. p.o. box 7065 princeton, n.j (Voice) (Fax) View Slides Again View Slides Again Return to erp&m’s Return to erp&m’s Webpage