Teaching RDA Train-the-trainer course for RDA: Resource Description and Access Presented by the National Library of Australia September – November 2012 This work is licensed under the Creative Commons Attribution 3.0 Australia License

-RDA instructions based on AACR2 rules -FRBR/FRAD structure -Attributes and Relationships -Online tool -Transcription instructions -Content, Media and Carrier types Modules 1 to 5 Recap

Module 6 Attributes of Manifestations & Items RDA Section 1

Understand structure and contents of Section 1 of RDA Identify and record the attributes of Manifestation and Items Learning Outcomes

Activity

Attributes MANIFESTATION (core elements)ITEM Title (of Manifestation) 2.3Item identifier(eg Call number, barcode) 2.19 Statement of responsibility 2.4Item access restrictions 4.4, 4.5 Edition/Issue 2.5Provenance 2.17 Numbering of serials 2.6Marks/inscriptions 3.21 Production/publishing information (Place, name, date) Condition of item 3.21 Manufacture information (place, name, date) 2.10 Exhibition history Copyright date 2.10Treatment information Physical description (Extent, dimensions, carrier characteristics). NOT illustrations Manifestation identifier (eg ISBN) 2.15 Series statement 2.12

Section 1 Overview Chapter 1: General guidelines Chapter 2: Identifying Manifestations and Items Chapter 3: Describing carriers Chapter 4: Providing acquisition and access information MARC Bibliographic record.

Structure in detail General Specific Section 1 – General guidelines Chapters for groups of attributes Chapters – Basic instructions Specific instructions for each attribute – Basic instructions » Instructions for specific situations

Structure in detail Navigate however you like: Contents pane Search by specific element, term or even instruction number MARC or AACR2 linking from the Tools and Resources Tabs GeneralSpecific

Section 1 Chapter 1 General guidelines 1.1 Terminology 1.2 Functional objectives and principles 1.3 Core elements 1.4 Language and script 1.5 Type of description 1.6 Changes requiring a new description 1.7 Transcription

Section 1, Chapter Terminology Key Terms Resource – Manifestation or Item Mode of issuance – Single unit, multipart mono, serial, etc. Type of description Work, Expression, Manifestation, Item

Section 1, Chapter Functional objectives and principles What the data should enable users to do Principles applied in order to achieve this Based on FRBR, FRAD, and ICP

Section 1, Chapter Core elements Manifestation elements only All Item elements non-core Check local policies

Section 1, Chapter Language and script EITHER As on the resource – Most Manifestation elements OR As preferred by the agency – Some Manifestation elements – All Item elements

Section 1, Chapter Type of description Comprehensive description - describing the whole resource Analytic description - describing a part, or parts of a resource Hierarchical description- The whole and its parts

Section 1, Chapter Changes requiring a new description Change in mode of issuance Change in title proper Change in edition statement Change in Media type

Section 1, Chapter Transcription Capitalisation, abbreviation, punctuation, diacritics, etc. Appendices – A. Capitalisation – B. Abbreviations “Transcribe” vs. “record”

Order of elements? Content standard – no instruction on data presentation Appendix D – ISBD standard – Minimal changes (see Module 5) RDA/MARC Mappings (Tools Tab)

Section 1 Chapters Identifying Manifestations and Items 3. Describing carriers 4. Providing acquisition and access information For core elements – Chapter 1 (1.3) – Marked at each element

Section 1 Chapter Basis for the identification of the resource 2.2 Sources of information

Section 1, Chapter Basis for identifying the resource Depends on – type of description (1.5) – mode of issuance (2.13) – number of parts Eg. – whole resource – first or earliest issue of serial Based on RDA Test at LC: June Module 2

Section 1, Chapter 2 Sources of information Preferred source Fewer categories for sources (RDA 2.2): – #1: Pages, leaves, etc., or images of pages … – #2: Moving images – #3: All other resources More than one preferred source Other sources of information Adapted from RDA Test at LC: June Module 2

Section 1, Chapter 2 Sources of information Preferred source any part of the resource [Outside sources of information]  Prescribed sources  Square brackets Square brackets

Section 1, Chapter 2 Title Screen image from the RDA Toolkit ( used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)

Section 1, Chapter 2 Title Screen image from the RDA Toolkit ( used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)

Section 1, Chapter 2 Title proper transcription Guidelines for title proper: – Apply instructions under General guidelines on titles: RDA – Transcribe as it appears on the item – Guidelines on transcription: 1.7 Key differences: – Don’t correct errors for monographs – Don’t change or remove punctuation to suit ISBD or cataloguing conventions Adapted from RDA Test at LC: June Module 2

Section 1, Chapter 2 Title Proper

$a Killers in Eden :$b... Section 1, Chapter 2

2.4 Statement of responsibility Core 2.4 Only statement relating to title proper If multiple statements only first is core Eg: “written by...[1 or more names]” - single statement “written by... [1 or more names] ; illustrated by... [1 or more names]” - multiple statements

Section 1, Chapter Statement of responsibility Source: Changes from AACR2 to RDA: A comparison of examples / Adam L. Schiff

Section 1, Chapter Statement of responsibility Source: Changes from AACR2 to RDA: A comparison of examples / Adam L. Schiff

$a Killers in Eden :$b the story of a rare partnership between men and killer whales / $c Danielle Clode. Section 1, Chapter Statement of responsibility

Section 1, Chapter Edition Transcribe as found – abbreviate only if abbreviated in source Music presentation statements are edition statements in RDA

Section 1, Chapter Edition $a Killers in Eden :$b the story of a rare partnership between men and killer whales / $c Danielle Clode. 250 # # $a 2nd ed.

Section 1, Chapter – 2.10 MARC field 2.7 Production statement -Unpublished resources -Only Date of production is core Publication, distribution, manufacture -Published resources -Publication statement unconditionally core -Others core if no other statement available

Section 1, Chapter Key changes from AACR2: Larger jurisdiction only included if present on the source of information Larger jurisdiction only abbreviated if abbreviated on the source Latin abbreviations used to indicate unknown or uncertain information have been replaced with full phrases

Section 1, Chapter Key changes from AACR2: “Place of publication not identified” “Name of publisher not identified” “Date of publication not identified” “between [date] and [date]”, “not before [date]”, “not after [date]” !Try to always have a date!

Section 1, Chapter Copyright RDA - Separate element Separate MARC 264, 2 nd indicator “4” Core element only if no other date NLA – Mandatory even if other dates present © and ℗, or spelt out forms, instead of “c” and “p”

Section 1, Chapter $a Killers in Eden :$b the story of a rare partnership between men and killer whales / $c Danielle Clode. 250 # # $a 2nd ed. 264 # 1 $a Melbourne, Victoria :$b Museum Victoria, $c # 4 $c©2011.

Section 1, Chapter Identifier for the Manifestation ISBN, ISSN, ISMN etc. (as in AACR2) Also: URN (though not URL)* Publisher, government publication, archival, etc. numbers

Section 1, Chapter Identifier 020 # # $a $a Killers in Eden :$b the story of a rare partnership between men and killer whales / $c Danielle Clode. 250 # # $a 2nd ed. 264 # 1 $a Melbourne, Victoria :$b Museum Victoria, $c # 4 $c©2011.

Section 1, Chapter 2 Other identifying elements Manifestation Series 2.12 Mode of Issuance 2.13 Frequency 2.14 Preferred Citation 2.16 Item Custodial History (provenance) 2.17 Item Identifier (eg holdings) 2.19 Immediate Source of Acquisition 2.18

Section 1, Chapter 2 Notes AACR2: – Expand on information in other elements – Provide information not covered by other elements RDA has more elements, so “notes” largely just expand on these. Notes instructions are in relevant chapters – Identifying Manifestation/Item 2.20 – Describing carriers 3.20

Section 1, Chapter 2 Notes Many AACR2 “notes” now RDA “elements” Eg Acquisition and Access Chapter 4 Content Chapter 7 Some still in MARC 5XX

Section 1, Chapter 2 Exercise

Section 1 Chapter 3 Media, Carrier types Dimensions Other physical details

RDA Test at LC: June Module 2 Section 1, Chapter 3 Section 2, Chapter 6 Content, Media and Carrier Content type -- RDA MARC 336 field Media type -- RDA MARC 337 field Carrier type -- RDA MARC 338 field

RDA Test at LC: June Module 2 Section 1, Chapter Media type Scope = “a categorization reflecting the general type of intermediation device required to view, play, run, etc., the content of a resource” MARC field 337 Broad categories; specific types in Carrier type (RDA 3.3)

RDA Test at LC: June Module 2 Section 1, Chapter Carrier type Scope = “a categorization reflecting the format of the storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource” Do not confuse with Extent (RDA 3.4) Does not replace Extent (MARC 300)

RDA Test at LC: June Module 2 Section 2, Chapter Content type Scope = “fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived” For images - two or three dimensions and presence or absence of movement

Content, Media and Carrier MARC Killers in Eden 336 $a text $2 rdacontent 337 $a unmediated $2 rdamedia 338 $a volume $2 rdacarrier

Section 1, Chapter Extent Scope = “the number and type of units and/or subunits making up a resource” – Unit = e.g., a volume – Subunit = e.g., a page of a volume Formerly known as “SMD” MARC 300 $a Core if the resource is complete or total extent known Used with (not instead of) Content, Media and Carrier types. Adapted from RDA Test at LC: June Module 2

Section 1, Chapter 3 Recording extent General instructions Give number of units and “appropriate term” Term is either: – A term from Carrier type list at RDA – Another term to designate the type of unit (RDA ) if term not in list, or, a term in common use is preferred Adapted from RDA Test at LC: June Module 2

Section 1, Chapter 3 Recording extent Several categories covered by exceptions (e.g., text, still images, notated music, cartographic resources) – Their own instructions – – Their own lists of terms Adapted from RDA Test at LC: June Module 2

Section 1, Chapter 3 Recording extent No abbreviations for terms (e.g., “pages,” “volumes”) Use “approximately” (not “ca.”) and “that is” (not “i.e.”) For Text - use “unnumbered” rather than square brackets enclosing the numeral Adapted from RDA Test at LC: June Module 2

Section 1, Chapter 3 Recording Extent Changes in vocabulary from AACR2, e.g.: – Moved to Carrier or Media type lists – eg filmstrip, slide (formally SMDs for Graphic Materials) – New – eg. sculpture (3.4.6) – Changed – eg. “close score” and “miniature score” to “condensed score” and “study score” (3.4.3) Transition tip: Check terms in all these lists before recording extent Adapted from RDA Test at LC: June Module 2

Section 1, Chapter 3 MARC 300 $a, examples RDA Test at LC: June Module 2 Book (Killers in Eden): 300 $a 123 pages, 28 unnumbered pages 336 $a text $2 rdacontent 337 $a unmediated $2 rdamedia 338 $a volume $2 rdacarrier Music CD: 300 $a 1 audio disc {or: 1 CD} 336 $a performed music $2 rdacontent 337 $a audio $2 rdamedia 338 $a audio disc $2 rdacarrier

Section 1, Chapter 3 MARC 300 $a, examples RDA Test at LC: June Module 2 DVD: 300 $a 1 DVD {or: 1 video disc} 336 $a two-dimensional moving image $2 rdacontent 337 $a video $2 rdamedia 338 $a video disc $2 rdacarrier Online PDF: 300 $a 1 online resource (39 pages) 336 $a text $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier

Section 1, Chapter 3 MARC 300 $a, examples Adapted from RDA Test at LC: June Module 2 Website (with maps, text, and photographs): 300 $a 1 online resource 336 $a text $2 rdacontent 336 $a cartographic image $2 rdacontent 336 $a still image $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier Or repeat subfield $a in 336 field: 336 $a text $a cartographic image $a still image $2 rdacontent

Section 1, Chapter Dimensions General instructions – Volumes (ie print) at Cartographic materials Still images Adapted from RDA Test at LC: June Module 2

Section 1, Chapter Dimensions Metric system is default – Alternative to use preferred system – LC uses inches for discs and audio carriers “cm”, “mm” rather than spelt out –they are symbols not abbreviations

Exercise

Section 1, Chapter 3 Other physical characteristics MARC 300 $b and note fields Includes – System requirements, sound/video characteristics, etc. – item-specific information, eg. Condition, imperfect holdings of serials Not illustrations (Expression element) Non-core

Section 1 Chapter 4 Manifestation and Item elements Acquisition and access information – Terms of availability – Holdings – Access restrictions Non-core

Section 1 Summary Choosing- Type of description Mode of issuance Identifying- Sources of information Recording- Title proper Statement of responsibility Edition Publication statement Copyright date Identifiers Content, Media and Carrier types Extent Dimensions