Welcome to your Effective Meetings Session

Session Objectives By the end of this session you will: Identify the factors that influence successful meetings Produce a checklist to help prepare effectively for a meeting

Update or pass information on to others Review progress on a task, activity or project Make decision/s Solve problem/s Plan something Consult people Build teams or relationships You may need a meeting if you need to...

The million dollar question is 'Do your meetings add value?' Meetings cost money! Example: Manager on £28K meets for 1 hour with staff member on 20K This equates to a cost of £30.34 to the organisation for the meeting Value of Meetings

Discuss the things about your own meetings that frustrate or annoy you the most. As a group, you should reach a consensus and write your top 5 frustrations on post its Be prepared to justify the reasons for your choice! Activity: Meetings Room 101

1. People don't know what the meeting is about 2: The right people don't attend 3. People don't take the meeting seriously 4: People hold back 5. People digress 6. The meeting goes on too long 7. Nothing happens afterwards The 7 Deadly Meeting Sins

Discuss and agree what would indicate a successful meeting Activity:

What are the signs that a meeting hasn’t been properly planned / prepared? What is the consequence of not preparing? Effective Planning

Produce a checklist of the key things you can do to in order to prepare effectively for a meeting. Activity: Meeting Preparation

‘POST’ Meeting Planning Tool

Brief: Apply 'POST' to help plan for a forthcoming work meeting. Consolidation Activity:

Learning Outcomes During this session, you have: Identified the factors that influence successful meetings Produced a checklist to help prepare effectively for a meeting

"An effective meeting is 80% planning, 20% execution. Too often people spend most of their time in the meeting and the least amount of time getting ready for it. Plan better meetings. They don't just happen."