ACCOUNTABILITY PROJECT Operating Efficiency Measures to highlight Best Practice Opportunities Results of CAVP and CAFA Meeting held October 20, 2005 DRAFT.

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Presentation transcript:

ACCOUNTABILITY PROJECT Operating Efficiency Measures to highlight Best Practice Opportunities Results of CAVP and CAFA Meeting held October 20, 2005 DRAFT

BOARD OF GOVERNORS ACCOUNTABILITY PROJECT Criteria for Selecting Measures that depict Operating Efficiency Useful in improving performance – assist in identifying best practices. Relevant to the operations - core to our functioning and significant in dollar terms. Pertinent to all universities. Balanced - array of metrics that depict various aspects of the operation in an objective manner. Measurable - easy access to the data required to calculate the metric at a minimum yearly. Consistent - a clear definition of each metric will allow for uniformity across universities.

Sponsored Research Student Services Financial Management Facilities Operating Efficiency Measures MANAGEMENT DASHBOARD

Student Services Admissions Admin. Cost / New Applicant Financial Aid Admin. Cost/ Number of Awards Granted Housing Operating Cost, net of debt service payment / Bed Operating Efficiency Measures How cost effectively do we provide core student services? What is the cost of delivering housing services? Questions to address BOARD OF GOVERNORS ACCOUNTABILITY PROJECT

Facilities PO&M Costs/ Sq. Ft. Student Credit Hours / Total Teaching Classroom Sq. Ft. Utilized Seats per Section/ Seats per Section Operating Efficiency Measures Questions to address How efficiently do we operate our physical space? How productive is our teaching space? What is the utilization of each teaching section? BOARD OF GOVERNORS ACCOUNTABILITY PROJECT

Sponsored Research Research Expenditure /Research Sq. Ft. New Award Dollars /Office of Sponsored Research Expenses Office of Sponsored Research Expenses/ Number of Existing Awards Operating Efficiency Measures What is the return generated from our pre-award effort? How much does it cost to administer our research awards? What is the overall productivity of our research space? Questions to address BOARD OF GOVERNORS ACCOUNTABILITY PROJECT

Financial Management Average Debt Rate (%) Gifts & Cash Contributions / Operating Costs for Advancement Number of Non-Travel Procard Transactions / All Non-Travel Transactions Operating Efficiency Measures What is the return on investment of our advancement effort? How efficient is our purchasing process? What is our cost of capital? Questions to address BOARD OF GOVERNORS ACCOUNTABILITY PROJECT

Student Services Admissions Admin. Cost / New Applicant Financial Aid Admin. Cost/ Number of Awards Granted Housing Operating Cost, net of debt service payment / Bed Facilities PO&M Costs/ Sq. Ft. Student Credit Hours / Total Teaching Classroom Sq. Ft. Utilized Seats per Section/ Seats per Section Sponsored Research Research Expenditure /Research Sq. Ft. New Award Dollars /Office of Sponsored Research Expenses Office of Sponsored Research Expenses/ Number of Existing Awards Financial Management Average Debt Rate (%) Gifts & Cash Contributions / Operating Costs for Advancement Number of Non-Travel Procard Transactions / All Non-Travel Transactions Operating Efficiency Measures MANAGEMENT DASHBOARD

QUESTIONS & DISCUSSION NEXT STEPS: Conceptual Approval by Board of Governors Further Definition & Refinement of Measures Other BOARD OF GOVERNORS ACCOUNTABILITY PROJECT