Dematerialization of Organisations’ Key Business Processes Security and e-Invoicing ATHENEE PALACE HILTON, Bucuresti September 21 st 2004 Genovel Iovu Sales Manager, Kepler-Rominfo S.A.

2 Context e-Business and e-Commerce are present everywhere, in large or small enterprises Tax administrations need a sufficient level of confidence to legally accept electronic transactions The invoice is the most important document exchanged between trading partners… …but still the weakest link in the electronic trade chain Companies need to maximize the benefits of the electronic trading

3 e-Invoicing Benefits No more paper and associated costs Printing Handling and transmission Archiving Increased security and confidentialitaty Decreased business processes costs through total dematerialization of sell / payment chain

4 EU Answer Council Directive 2001/115/EC established invoicing requirements for the EU Member States European countries need to adapt their legislation accordingly E-invoicing working groups try to harmonize EU directive with nation specific and currently used business practices or solutions Standards are being created or updated invoice content, format, authentication, transmission

5 Security Requirements / Solutions Integrity of the content Authentication of the origin Non-repudiation of origin and receipt Confidentiality Electronic Storage/Archiving special conditions Recommended Solutions Advanced Electronic Signature EDI (electronic data interchange) standards

6 Storage Authenticity of the origin Integrity of the content Readability Should be guaranteed throughout the storage period (long duration) Documents/data must be available to authorities for inspection on demand Storage may be provided by a third party Potential Problems / Issues Storage location outside taxable person’s country Technology changes Expired or revoked certificates

7 Business vs Security Security provisions Should encompass the complete document lifecycle: Invoice generation Signature generation Transmission / download Storage Subsequent usage Should refer to documents and processes Integrate complex business rules Support automation of trading processes Support change from paper to electronic format Support format conversions, code/clear text conversions Tax authorities must understand business needs and develop appropriate and balanced e-invoicing tax strategies

8 Kepler-Rominfo Proposal Omnikles™ OK -TFS ® platform an advanced technology to re-engineer organization’s administrative processes in an IT Trusted Space Large volume of data and documents Based on reliable technology (Java, XML, Oracle etc.) Rapid development Easy to adapt to specific business needs Encapsulated security mechanisms Web interface Electronic signature authentication based Services for authorization, timestamp, encryption, storage Multiple signatures in one document Multiple data format handling Simple Secure Reliable Efficient Powerful

9 e-Invoicing Solution Supplier Client Secure communication OK-TFS Secure communication notifications AuthoritiesBank Invoice processing Signature/stamp Timestamp Secure communication Documents database Storage

10 Conclusions New types of businesses and jobs are created Organizations need solutions able to integrate both business and security issues Technology is mature enough to support new e-Business challenges Authorities must take into account the rapid business changes and adapt legislation accordingly

11 Q& A Genovel Iovu Sales Manager Kepler – Rominfo S.A. Thank You