Towards 2020: AVEDAS view on the future of CRIS Brussels 11/09/2012 Rudolf Weiss

2© AVEDAS AG Topics for today CRIS history: A view already given in Prague. Evolving Research Information Ecosystem Trends relevant to AVEDAS view What role we think CRIS may play over the next few years CONVERIS demo: At any other time!

3© AVEDAS AG A rapidly evolving Research Information Ecosystem Social Media Facebook LinkedIn Twitter OpenAire Open Access Sherpa / RoMEO ORCID Communication Standards CERIF CASRAI Google Research funders Research Professional Pivot GrantsFinder Publishers Patent Offices SAP Agresso COS VIVO Web of Science SciVal Web services CrossRef Bibliometrics LOD Skype YouTube What is the future of CRIS? (A)No future: Needs covered by other systems (B)A piece in the Puzzle. (A)A central piece in the Puzzle. MERIL

4© AVEDAS AG Familiar trends… Increasingly interdisciplinary research, open innovation => Facilitate expert finding and collaboration, but also increasing demands on ensuring compliance with regulations. Increased use of social media => Integrated communication Reduced funding, increasing competition => better real-time reporting for (strategic decision-making) and process efficiency Everyone connected to everyone => More rapid change and increasing demands on flexibility Open Access, Evolving Ecosystem => Integration with OpenAire, ORCID, LOD, … extending use of standards (CERIF, CASRAI)

5© AVEDAS AG Challenges for Research Information Management remain? Social Media Facebook LinkedIn Twitter OpenAire Open Access Sherpa / RoMEO ORCID Communication Standards CERIF CASRAI Google Research funders Research Professional Pivot GrantsFinder Publishers Patent Offices SAP Agresso COS VIVO Web of Science SciVal Web services CrossRef Bibliometrics LOD Skype YouTube How to balance: unstructured vs. structured information? free communication vs. systematic processes? replacing vs. integrating?

6© AVEDAS AG CRIS for the next few years… Is expected to be (B) => (C), i.e.: a highly interconnected, increasingly central piece in the Puzzle, across a growing spectrum of research information.

7© AVEDAS AG The Next Generation CONVERIS Research Information System Convergence of Service Orientation, Research Information, Communication and Processes

8© AVEDAS AG Research Information: A growing concept for CONVERIS Research Lifecycle Student Lifecycle CAMPUS MANAGEMENT SYSTEMS BUSINESS IT SYSTEMS HR & Finance Graduate Students Grants Management Finance RESEARCH INFORMATION SYSTEM

9© AVEDAS AG Reporting back to funder: Input vs. Output Documents Validation for new accounts Match funding opportunities Public presence: Web & CVs Reporting internal & external Budgeting Internal approvals Controlling: Budget vs. Expenditure & Forecast Tasks & deadlines Validation processes: OA repository & bibliometrics IP & licensing: Patents, expertise, products (Research data) Increasing support along the complete Research Life Cycle

10© AVEDAS AG OpenAire LOD EDM Research funders Research Professional Business Intelligence InCites, SciVal,... Pricing & Costing HR system ORCID Finance system Web of Science, Scopus,... Sherpa / RoMEO CrossRef Institutional Repository European Patent Office Increasing support along the complete Research Life Cycle

11© AVEDAS AG Hence, typical CRIS objectives stay for a few more years… Social Media Facebook LinkedIn Twitter OpenAire Open Access Sherpa / RoMEO ORCID CERIF CASRAI Google Research funders Research Professional Pivot GrantsFinder Publishers Patent Offices SAP Agresso COS VIVO Web of Science SciVal Interfaces CrossRef Bibliometrics LOD Skype YouTube Reuse of unstructured, making it structured & high quality Facilitate communication, ensuring efficient processes Increasing visibility, enabling decision-making But, …

12© AVEDAS AG Examples of typical “future” projects University of Sunderland Sweden ScienceNet MERIL: Already presented by Valerie

13© AVEDAS AG University of Sunderland Integration via CERIF-XML for interoperability between internal systems: HR, Student records, Finance and Institutional Repository to CONVERIS CERIF experience on both sides 2 months implementation No significant overhead compared to non-CERIF integration Internal systems equipped for the future

14© AVEDAS AG Sweden ScienceNet All funders providing data in various structured formats mapping and extensive manual effort required for each import and update to Sweden ScienceNet Other “data consumers” having the same issue of data handling Vinnova: First funder in Sweden to implement CERIF Reduced effort for import by 50% (other 50% requires joint IDs) Generic interface for Sweden ScienceNet and any other data consumer SSF and other funders now on the way Stockholm University: First institution to integrate with Sweden ScienceNet

15© AVEDAS AG Example on CERIF integration Sweden ScienceNet Stockholm University Funders CERIF-XML CONVERIS Web service Request: Grant ID + Funder Response: Complete Project information Cost saving potential: Around 20 k€ per year Cost saving potential: Around 15 k€ per year Finance Grant ID + Funder

16© AVEDAS AG Conclusions All systems and actors evolve in a very dynamic market Some extend coverage => more overlap, replace other systems Some focus coverage => increased integration needs Significant potential of ORCID, if being used Increasing take up and use of CERIF! CRIS continuously needs to be redefined!

17© AVEDAS AG Thank you for listening. Rudolf Weiss AVEDAS AG Web: LinkedIn: Facebook: