Government Recordkeeping Update September 2008 Evelyn Wareham, Programme Manager, Digital Sustainability, Archives New Zealand

04/06/2008 Update on Current Developments2 Overview Standards Update Government Recordkeeping Survey Interim Digital Archive Digital Continuity Strategy Recordkeeping Audits Changing Faces at Archives New Zealand

04/06/2008 Update on Current Developments3 Public Records Act Standards Update Electronic Recordkeeping Metadata Standard and Create and Maintain Recordkeeping Standard Chief Archivist signed off June 2008 Standards launched at the end of August Copies are available online Hardcopies will be sent to Continuum kit holders in September.

04/06/2008 Update on Current Developments Government Recordkeeping Survey The project to undertake the 2008 Government Recordkeeping Survey is now complete: Thank you for you responses Individual agency results will be sent out by October Preliminary results: Increase in agencies with a senior manager responsible for recordkeeping: 54% in 2007vs.61% in 2008 Increase in policies to assess compliance with the PRA: 43% in 2006vs.70% in 2007vs.88% in 2008 For more information on the 2008 Government Recordkeeping survey contact the Project Manager:

04/06/2008 Update on Current Developments5 Interim Digital Archive Went live on 1 July First trial transfer completed: reports from ERO Now available for limited transfers of digital records We’re looking for further partners for trial transfers to test capacity of the system If you want to partner with us on trial transfers contact Kathleen Longson:

04/06/2008 Update on Current Developments6 Digital Continuity Strategy Information is trusted and accessible when it is needed, now and in the future Whole-of-government approach to continuity Draft strategy developed with strategic advisory group (SSC, National Library, Education, Health, Statistics, Economic Development, MoRST) With Cabinet this week for approval to release for consultation Wider consultation Sept-Oct: have your say!

04/06/2008 Update on Current Developments7 Recordkeeping Audits Project Manager for the audit strategy recruited August Work on the strategy is progressing Developing draft audit framework and tools Recruiting Audit Manager (end of 2008) Pilot audits due to begin 2009/10 For more information see the Continuum website at:

04/06/2008 Update on Current Developments8 Changing Faces at Archives New Zealand Patrick Power: Manager, Government Recordkeeping Programme Natalie Dewson: Senior Advisor, Government Recordkeeping Programme Darrin Goulding: PRA Audit Strategy Project Manager Stephen Clarke: Senior Advisor, Digital Sustainability Programme Denise Williams: Section Head, Access Services and Regional Services (secondment) Geordy Muir: Advisor, Appraisal Cheryl Pointon: Senior Advisor, Appraisal

Further Information Continuum Website: Telephone: (04)