Faculty Copyright Management: University of California Strategies Presented to AAU/ARL/CNI/NASULGC/SPARC forum on Improving Access to Publicly Funded Research October 20, 2006 John Ober Office of Scholarly Communication and California Digital Library University of California

Copyright management in context Accessibility Framework Technical infrastructure Standards for stewardship of content Standards for “disseminating” Regulatory environment that enables and encourages sharing A strategic framework to improve access to research information, outputs and infrastructure. Houghton, Steele, Sheehan. Research Communication Costs in Australia: Emerging Opportunities and Benefits. September 2006.

Accessibility Framework Technical infrastructure Standards for stewardship of content Standards for “disseminating” Regulatory environment that enables and encourages sharing Quality Framework [Improved] assessment of quality and impact Cultural framework Copyright management in context

Accessibility framework “Regulatory” environment (that enables and encourages sharing) Legislative (NIH policy; FRPAA; etc) External business policies (publisher policies; etc) Copyright regime Title 17 of U.S. code University of California Copyright policy

“[UC] faculty shall routinely grant to [The Regents] a limited, irrevocable, perpetual, worldwide, non-exclusive license to place in a non-commercial open-access online repository the faculty member’s scholarly work published in a scholarly journal or conference proceedings.” UC Faculty Copyright Policy Proposal

“[UC] faculty shall routinely grant to [The Regents] a limited, irrevocable, perpetual, worldwide, non-exclusive license to place in a non-commercial open-access online repository the faculty member’s scholarly work published in a scholarly journal or conference proceedings.” UC Faculty Copyright Policy Proposal “[With regard to publication agreements] the faculty member must retain the right to grant this license to the Regents.”

“[UC] faculty shall routinely grant to [The Regents] a limited, irrevocable, perpetual, worldwide, non-exclusive license to place in a non-commercial open-access online repository the faculty member’s scholarly work published in a scholarly journal or conference proceedings.” UC Faculty Copyright Policy Proposal “[With regard to publication agreements] the faculty member must retain the right to grant this license to the Regents.” [Using a UC Academic Senate mechanism] “Faculty may opt out of this requirement for any specific work or invoke a specified delay before such work appears in an open- access repository.”

UC Faculty Copyright Policy Proposal Endorsed by Academic senate May 10, 2006 Presidential working group convened October 2006 Official policy change to be proposed & discussed Spring 2007 [Policy could take effect Fall 2007]

Policy implementation In place now Copyright guidance (encouragement to use addendum to publication agreements) UC citation harvesting followed by invitation to deposit in eScholarship Policy adopted Spring 2007 External coordination Internal coordination Service development

Policy implementation possibilities External coordination UC addendum to publication agreements Bi-lateral push-pull of content to PubMed, et al Internal coordination Mechanize (and track?) the opt-outs Promote/market the policy Align w/ other stakeholders policies & procedures Contracts and grants Research officers ? Academic personnel ?

Policy implementation possibilities Internal services Harvest articles? Mechanize an array of deposit/harvest triggers: On close of grant On article acceptance – author desktop deposit button During academic review/promotion Publication agreement helpline

What ubiquitous deposit might enable Data mining (e.g. profile of 2006 UC research enterprise) Deeper understanding of use (objective “value” of UC research) New publications New partnerships with publishers/societies

From: eScholarship Subject: UC's eScholarship Postprint Service Dear [UC Faculty Member], A postprint (electronic reprint) of your 2005 article(s) listed below may be eligible for submission to the University of California's eScholarship Repository. * [Title], [Date], [Journal], [author1, author2,..]. An account has been established for you in the eScholarship Repository, and we are pleased to announce that you may now assign a proxy to submit your postprint(s) for you. Depositing postprints increases readership of your work and those of UC faculty in general; we hope you will take a few minutes to post your eligible publications. Many previously published peer-reviewed articles can now be put into open access repositories like UC's because of the recent liberalization of publishers' policies. Click this link to activate your eScholarship postprints account: &login=xxxx &login=