Cadmus : recent achievements and future challenges Lotta Svantesson EUI Repository Manager 1 14 th SELL meeting Florence, 23 May 2014

What is EUI, What is Cadmus, scope Content Achievements: Highlights and news Challenges: Highlights 2 Outline

4 departments : ECO, HEC, LAW and SPS Interdisciplinary RSCAS and MWP Current ‘EUI figures’ 603 Researchers / Doctoral students 83 Faculty 149 Fellows and research staff 208 Administrative staff 3 EUI community

The EUI signed the international OA declarations in : 2012: Budapest Open Access Initiative (BOAI) on its 10 th anniversary Signed by: 5779 individuals and 693 organizations* 2011: The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities Signed by: 478 organizations* * updated figures on 21 May 2014 EUI supports OA

The EUI ‘Open Access Policy’: an extract from EUI Code of Ethics in Academic Research as adopted by the EUI Academic Council on 20 March 2013 (updated July 2013) From Introduction:EUI Code of Ethics in Academic Research Encourages Not Mandatory 5 “The EUI supports the principle of Open Access and invites its members to facilitate the widespread dissemination of their published research by reporting and depositing their publications with the Institutional Repository of the EUI – Cadmus.” “The EUI supports the principle of Open Access and invites its members to facilitate the widespread dissemination of their published research by reporting and depositing their publications with the Institutional Repository of the EUI – Cadmus.”

Cadmus, the EUI Research repository It is the vitrine for EUI’s research output “Open Access increases a work’s visibility, audience, usage and citations, which all convert to career building” [Peter Suber, Open Access, 2012]

Publication types: Books, Chapters, Theses, Journal articles, Working Papers, Lecture series, Research reports - More than 15,000 records - More than fulltext available in OA - Record of publications appeared in one year: more than 1,000 - Added to Cadmus in one year: more than 2,000 7 Recording the EUI Research output

-Monthly visits: +20,000 -Yearly visits: +200,000 8 User Statistics

Recent achievements 2013 Software Upgrade DSpace (from XML to XML) Interoperability OpenAIRE compliant Worldcat Now Exploring Discovery inclusion 9

Ranking web of Repositories July st in Italy 73 rd in Europe 132 nd worldwide Ranking Position : Cadmus January 2011 July 2011 January 2012 July 2012 January 2013 July 2013 January 2014 Top European Repositories Top EU Repositoriesna Top Eurasiana Top Institutional Repositories Top [World] Repositories Top Italyna Jan 2014, 14 th edition 2 nd in Italy 84 th in Europe and 146 th among institutional repositories over the world Cadmus ranking over time:

Highlights: improvements for users Author names - ‘clickable’ for browsing easier Working Paper browsing with multiple series names and numbers Linking between theses and published versions (books) Some 'oldies but goodies‘ Usage statistics Annual Reports production: export from Cadmus automatic display on departmental web pages 11

Cadmus staff Verifying publishers’ copyright policies and author rights Checking article versions allowed (pre-, post-print, published version) Book extracts, increasing Authors - sceptical

Example: OUP (IJLIT) Licence to publish Does not require to remove pre-print version article after publication Post-print version of article allowed 24 months (!!!) after the online date of publication How to deal with this? COAR, LIBER, SPARC etc Recommendation on Open Access Policies and maximum Embargo periods (12 months for the for social sciences and humanities) 13 An article dealing with OA is not always OA

Tool for authors (and for staff) Informs if journal/publisher allows the fulltext OA archival of an article

Cadmus - makes it automatically available elsewhere! 15 EUI dept web pages Reports EUI / dept / author EUI Academic Publications Linked to from EUI Directory Other OAI Portals Dart, Driver, OpenAIRE Google Scholar Usage Statistics DSpace and Google Analytics

The yearly directory of EUI Academic Publications Its bibliographic data comes from Cadmus Is another vitrine for EUI publications, online Illustrates more than 1,000 records issued in

Departmental publications web pages Data and images are taken from Cadmus Department members’ publications shown here automatically and instantly 17

Open Archives Initiative (OAI) An international standard for metadata harvesting A “body that promotes standards in archiving which allow systems to operate successfully together and exchange information.” Open Archives Initiative Protocol for metadata Harvesting (OAI-PMH) Cadmus is compliant, thus harvested by other portals Increased visibility 18

Cadmus ‘plays well’ together with other repositories and portals FP7/ERC – Horizon 2020 Funds: obligation Theses in fulltext All Research in fulltext EUI staff also populates taking data from Cadmus

2013: Cadmus is OpenAIRE complaint 20

Cadmus : DSpace Upgrade and Open AIRE compliancy Blog post Blog post on Cadmus OpenAIRE compliancy and WorldCat synchronisation News Grant number Embargo Better search Modern Layout 21

Link to fulltext theses from Cadmus A link between EUI theses and Published Book versions is made 22 Cadmus improvements: theses

totally 200 EUI theses are available OA More than 100 ‘old’ theses titles have been OCR scanned (for digital archival reasons) Out of those scanned theses 30 are available in OA (readable online in Cadmus), i.e. almost 1/3 of those scanned Future idea Improving communication with alumni Authors will be approached individually Authorisation form 23 EUI theses: Some figures

International Open Access Week - A global event, now in its 7th year, promoting Open Access as a norm in scholarship and research – since EUI - an opportunity for the academic and research community to continue to learn about the potential benefits of Open Access, to share what they’ve learned with colleagues, and to help inspire wider participation 24

Four year embargo according to new EUI academic rules and regulations All EUI theses available in Cadmus (OA) four years after defence date Implementation of embargo rule to be implemented by September Theses Embargoed access

Technical objectives Upgrade of DSpace (enable workflow for self-submission) Exploring linking to research data – interoperability Reinforced OA policy Keep up the good track in Ranking and Usage Statistics 26

Communication and OA advocacy Improve communication with EUI authors, projects - all the EUI community Authors' Self- submission …. Not at EUI Library's role: informing and assisting (OA week) 27

Thank you ! cadmus.eui.eu Follow us 23 May 2014, Lotta Svantesson 28