GRIP- IT Governance of Regionally Integrated Projects using Innovative Tools. (Structural Funds implementation in an integrated approach )EXPENDITURES INFO DAY FOR SUBPROJECT PARTICIPANTS UDINE 17th October Project part- financed from the European union

Regulation  Commission Regulation (EC) No 438/2001 of 2 March 2001  INTERREG IIIC – Programme manual  Chapter 5 - Financial Framework

Co-financing structure Partners from: EU resources (ERDF) National resources Hradec Králové Region 75% 25% (incl. 2,5% subproject participants co-financing Friuli Venezia Giulia Region 50% Basilicata Region 75%25% West Pannon Region 75%25%

Basic rules  Only cost related to the development of the subproject  They have to be occurred and paid out during the subproject realization: after and before

Ineligible Expenditure I.  VAT and other taxes and charges if these are legally recoverable  Any costs paid outside the eligible period of the operation  Expenditure which is already supported by a European, or other international or national grant  Service charges arising on finance leases and hire purchase agreements  Depreciation of assets purchased with the help of Government or European Community grants  maintenance of a capital facility

 Financial expenses:  Loan charges  Debit interest  Charges for financial transactions  Foreign exchange commissions and losses  other purely financial expenses  Costs involved in closing the company,  Compensation for loss of office,  Fines, financial penalties and expenses of litigation,  Contingencies and contingent liabilities,  Bad debts Ineligible Expenditure II.

Income  revenue received by an operation from e.g.:  Sales  Rentals  Services  enrolment fees or other equivalent receipts  reduces the total amount of eligibile expenditures!

Subproject budget  Lead participant principle  Joint budget  Costs for the whole of the operation  Divided in 6-month periods (due to operation cash-flow)  Divided in Budget lines  Divided in Components

Staff costs  Personel costs  Salary, tax, employer’s contribution for nacional social security schemes  calculated in accordance with the national legislation  regular employment contracts  These costs must be certified on the basis of documents that are requiered by national auditor

Administration costs  all direct general costs (office rent, mail, fax, phone, copying costs, consumables, etc.)  and indirect general costs (overhead related to the operation’s activities, based on real costs and calculated on a pro rata basis according to a duly justified, fair and equitable method)  Overhead costs linked to the services provided by external experts must be listed in the budget line “External expertise”

External expertise  costs paid on the basis of contracts and against invoices to external service providers who are sub-contracted to carry out certain tasks of the operation (e.g. studies and surveys, translation, management or audit of the operation if sub-contracted, etc.)  Public procurement rules must be observed in selecting a company or individual to provide external expertise  External expertise related to meetings and events, and promotion should not occur under External expertise but under the relevant budget lines  External expertise realated to meeting and events, organised by you  Meetings and events  External expertise realted to promotion campaing of the subproject  Promotion

Travel and accommodation  Cost related with participation in meetings and seminars  subsistence allowances, travel allowances  most economic way of transport must be used  Daily allowances and accommodation costs must be in line with the conditions set for public authorities of the respective Member State

Meetings and events  costs related to the organization of meetings  renting of premises and equipment, interpretation, printing, etc.  paid on the basis of contracts with and invoices from external providers  public procurement rules must be observed in selecting a company or individual, which will carry out the assignment

Promotion costs  press releases, inserts in newspapers, leaflets, TV shows, brochures, newsletters and other publication costs not linked to specific events or seminars  These costs shall be paid on the basis of the contracts with and invoices from the service providers  Public procurement rules must be observed in selecting company or individual, which will carry out the assignment

 Investments  INTERREG IIIC isn´t focused on investment promotion  Purchases, construction work connected with the achievement operation objectives  Other eligible costs  relevant to the operation should be included in this budget line  specify the nature of these costs

In-Kind Contributions  Only voluntary unpaid work is considered as an in- kind contribution  Staff costs, if properly accounted for and reported, are not considered as in-kind costs, but as cash contribution  For that reason in practice in-kind contributions do not play an important role in the financing of INTERREG IIIC operations

Thank you for your attention Successful implementation of your subproject