R4.0.6 POLICY TRAINING Trainer: Nancy Buczeskie (717)

INCLUSION RULES

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)3 Family Composition The key questions used when determining who is included in the family composition are as follows: 1.Is the individual a CHILD under 13 OR between 13 and 19 with an developmental delay, disability, injury or impairment 2.Does the individual have a PARENTAL RELATIONSHIP to a child in the budget group? 3.Does the individual have CARE & CONTROL over a child in the budget group? 4.Is the individual the SPOUSE of an individual with a parental relationship to the child or care & control over the child?

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)4 Family Composition (Cont’d) ADDITIONAL QUESTION that must be considered for the Food Stamp (FS) program are: Does the individual PURCHASE FOOD AND PREPARE MEALS TOGETHER with other household members AND do any of the following SPECIAL REQUIREMENTS apply? –Under 22 years of age and living with his/her natural or adoptive parent(s) or stepparent; OR –Elderly and disabled persons, age 60 or older and unable to purchase and prepare meals because of a disability

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)5 Family Composition (Cont’d) An individual under age 22 is included in the same household as their parent. An elderly or disabled member (age 60 or older) may be included in the same FS household as their adult child. If the CAO has included these members in the FS case, we will include them in the family composition and in the eligibility determination. They will appear on the following screens in CCMIS: 1.Case Summary; 2.Individual Information; 3.Relationship; 4.Child Care Request; 5.Employment & Wage, P/C Training OR Teen Parent Education, as appropriate; 6.Eligibility Results; 7.Enrollment Summary

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)6 SCENARIO #1 MOTHERHUSBAND CHILD 1CHILD 2; (age 18-22) FAMILY SIZE = 5 CASE = MOTHER, HUSBAND, CHILDREN 1, 2 & 3 CHILD 3

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)7 SCENARIO #2 MOTHER CHILD 1CHILD 2; (age 18-22) FAMILY SIZE = 4 CASE = MOTHER, CHILDREN 1, 2 & 3 CHILD 3

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)8 SCENARIO #3 MOTHER CHILD 1; (age 18-22) FAMILY SIZE = 3 CASE = MOTHER, CHILDREN 1 & 2 CHILD 2

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)9 SCENARIO #4 G-MA; (age 60+) MOTHER; (age 40) FAMILY SIZE = 4 CASE = G-MA, MOTHER, FATHER & CHILD 1 CHILD 1 FATHER; (age 43)

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)10 SCENARIO #5 MOTHER DISQUALIFIED BOYFRIEND CHILD 1CHILD 2 FAMILY SIZE = 4 CASE = MOTHER, BOYFRIEND, CHILDREN 1 & 2

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)11 SCENARIO #6 MOTHER DISQUALIFIED BOYFRIEND CHILD 1 FAMILY SIZE = 2 CASE = MOTHER & CHILD 1 ** If Boyfriend was an “E” member in the FS household, he still would not be included because he does not have care and control of the child.

ELIGIBILITY FOR CHILD CARE: “N” or “D” Members

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)13 CASE ELIGIBILITY In order to be eligible for care, the FS case must consist of: –One eligible “E” status p/c who is participating in an approved work-related Unpaid activity in a 1- p/c family OR is disabled in a 2-p/c family in which the other p/c is an eligible “E” status p/c who is participating in an approved Unpaid work-related activity; AND –One eligible child who is under the age of 13 or over the age of 13 but under 19 with a disability, injury or impairment.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)14 CASE ELIGIBILITY (cont’d) In cases where BOTH OF THE P/CS HAVE AN “N” OR “D” STATUS, the case is ineligible for subsidized child care. In cases where there is ONE ELIGIBLE “E” STATUS P/C AND ONE PARENT WITH AN “N” OR “D” STATUS, the case may be eligible if: –Both p/cs are in an approved work-related activity (the “E” status p/c is in the Unpaid activity) OR –The “E” status p/c is in an approved Unpaid work- related activity and the p/c with the “N” or “D” status is disabled and the CAO has verification that the disability causes the p/c to be unable to care for the child.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)15 CHILD ELIGIBILITY In order for a child to be eligible to receive subsidized child care, the child must: –Have at least one eligible “E” status p/c who has a parental (biological, step or adoptive) relationship, is the legal guardian, or is another individual who has care and control of the child; AND –Be under the age of 13 or over the age of 13 but under 19 with a developmental delay, disability, injury or impairment.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)16 SCENARIO #1 MOTHERHUSBAND CHILD 1 CHILD 2; (age ) Mother and husband are working and CHILD 2 is in training. CASE ELIGIBILITY = ELIGIBLE CHILD(REN) ELIGIBLE = CHILD 3 ONLY ** CHILD 1’s parents are NOT in an approved UNPAID activity. CHILD 3

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)17 SCENARIO #2 MOTHER CHILD 1CHILD 2; (age 18-22) Mother and CHILD 2 are in approved UNPAID activities. CASE ELIGIBILITY = ELIGIBLE CHILD(REN) ELIGIBLE = CHILDREN 1 & 3 CHILD 3

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)18 SCENARIO #3 MOTHER CHILD 1 CHILD 2; (age 18-22) Mother is not in an approved activity and is not disabled. CHILD 2 is in an approved UNPAID activity. CASE ELIGIBILITY = INELIGIBLE ** Mother is in the home and can provide care. CHILD 3

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)19 SCENARIO #4 MOTHER CHILD 1; (age 18-22) Mother is not in an approved activity and is not disabled. CHILD 1 is in an approved UNPAID activity. CASE ELIGIBILITY = INELIGIBLE ** Mother is in the home and can provide care. CHILD 2

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)20 SCENARIO #5 G-MA; (age 60+) MOTHER; (age 40) G-ma is working part-time, MOTHER is training full- time and FATHER is working full-time. CASE ELIGIBILITY = ELIGIBLE CHILD 1 FATHER; (age 43)

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)21 SCENARIO #6 MOTHER DISQUALIFIED BOYFRIEND CHILD 1CHILD 2 Mother is working and boyfriend is training. CASE ELIGIBILITY = INELIGIBLE ** CHILD 1’s parent is not in an approved UNPAID activity. ** CHILD 2 does not have an “E” status p/c.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)22 SCENARIO #7 MOTHER DISQUALIFIED BOYFRIEND CHILD 1CHILD 2 Mother and boyfriend are in training. CASE ELIGIBILITY = ELIGIBLE CHILD(REN) ELIGIBLE = CHILD 1 ** CHILD 2 does not have an “E” status p/c.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)23 SCENARIO #8 MOTHER DISQUALIFIED HUSBAND CHILD 1 Mother is training. Husband is not in an approved activity and is not disabled. CASE ELIGIBILITY = INELIGIBLE ** Husband is in the home and available to care for the child.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)24 SCENARIO #9 MOTHER DISQUALIFIED BOYFRIEND CHILD 1 Mother is working. Boyfriend is in training. CASE ELIGIBILITY = INELIGIBLE ** CHILD 1’s mother is not in an UNPAID activity.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)25 PCR #14729 ISSUE: –In cases where there is an adult coded as “No Relation” to the parent in CIS, PELICN CCW does not read the adult’s work activity and therefore fails the case. TEMPORARY WORKAROUND: –The CCIS must manually enter the adult’s work activity in CCW and reassess and confirm eligibility. FUTURE RESOLUTION: –This issue will be fixed in a future release.

IMPACT ON CORRESPONDENCE

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)27 WELCOME LETTER The Welcome Letter was renamed to “Welcome Letter” and was revised as follows: –States that the CAO referred the p/c to the CCIS. –Requests that the p/c call the CCIS if he/she needs child care while attending an activity approved by the CAO. –States the timeframe by which the p/c must contact the CCIS. The timeframe is 15 calendar days.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)28 INELIGIBLE NOTICE When a family consists of an “N” or “D” status adult and the case is determined ineligible for child care, the Ineligible Notice will list an “ineligible” status for all family members.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)29 ELIGIBLE & CONFIRMATION NOTICES When a family consists of an “N” or “D” status adult and the case is determined eligible for child care, the Eligible Notice will list a status of “NULL” for the “N” or “D” status family members. When a family consists of an “N” or “D” status adult and the CCIS generates a Confirmation Notice, the notice will list a status of “NULL” for the “N” or “D” status family members. The eligibility statuses for all additional family members will display appropriately.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)30 PCR # ISSUE: –PELICAN CCW expects p/cs in a 2-p/c family to be eligible, but a CIS case may be eligible if only one p/c in a 2-p/c family is eligible (“E” status) if the other p/c is in a work activity or is disabled. As a result, CCW lists the eligibility status of the “N” or “D” p/c as “ELIGIBLE” when the status should be “INELIGIBLE.” TEMPORARY WORKAROUND: –The Eligible and Confirmation Notices will NOT LIST (NULL) an eligibility status for an “N” or “D” status adult included in the case. FUTURE RESOLUTION: –This issue will be fixed in a future release.

CHANGE IN CHILD CARE PROGRAM

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)32 SYNCHRONIZATION RULES There will be no changes made to the FS and GA rules with respect to synchronization of the CIS eligibility with the individual’s child care eligibility.

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)33 CC PROG. OPTIONS Case TypeChild Care Program Options CIS – FS- (CIS Budget is OpenLI or FT or HS CIS – FS - (CIS Budget is Closed)LI or FT or HS

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)34 CC PROG. OPTIONS (cont’d) SEE SUPPLEMENTAL HANDOUT.

RULES ENGINE

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)36 CHANGES Single Parent Scenarios #ActCIS EligDisModeM EligReason 1NoNxXXIneligNo need for care 2NoExYesIntakeIneligNo need for care 3NoExYesOng/ RedIneligNo need for care 4NoExNoXIneligNo need for care 5TrainExXXElig 6TrainNxXXIneligNo "E" status p/c 7TrainDxYesXIneligNo "E" status p/c 8NoDxYesXIneligNo "E" status p/c

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)37 CHANGES (cont’d) Multiple Parent Scenarios Parent 1Parent 2 Result #Act CIS EligDisAct CIS EligDis M EligReason 1YesExXNoNxNoIneligParent 2 available 2XXXNoExNoIneligParent 2 available 3YesExXNoNxYesElig 4YesExXYesExXElig 5YesNxXYesExXElig 6YesNxXYesNxXIneligNo "E" status p/c

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)38 CHANGES (cont’d) Multiple Parent Scenarios (cont’d) Parent 1Parent 2 Result #Act CIS ElgDisSanctAct CIS EligDisSanct M EligReason 7NoExYesNo ExYesNoInelig Both disabled 8YesExXNo ExYesNoElig 9NoExNo ExYesNoIneligNo activity 10YesExXNoYesDxXYesElig 11YesDxXYes DxXYesIneligNo “E” p/c 12YesExXNo DxYes Elig

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)39 CHANGES (cont’d) Multiple Parent Scenarios (cont’d) Parent 1Parent 2 Result #Act CIS ElgDisSanctAct CIS EligDisSanct M EligReason 13NoDxYes NoDxYes IneligNo “E” p/c 14NoExYesNo DxYes IneligNo activity 15NoExNo DxNoYesIneligNo activity

7/ 6/ 2009OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)40 QUESTIONS & ANSWERS Q: Are there any time limits to Food Stamp training/education activities? A: According to ESA and OPS , there are no time limits to FS education/training activities, however, post-baccalaureate education, including graduate school, is not an allowable FS ETP activity. Special allowances for supportive services, including child care, are not available to support graduate school or professional studies beyond a four-year degree.ESA OPS