Gisella Baker Director of Financial Aid Hawkeye Community College The following is a presentation prepared for IASFAA’s 2014 Conference in Davenport, November 5-7

Overview  Required and optional SAP policy requirements.  SAP Consumer Information  Hawkeye Community College’s SAP practice

SAP Policy SAP policy needs to be consistent and reasonable within each category of students. Schools must define their categories. Category Examples: Classification Undergradua te Graduate Enrollment Full-timePart-time Program NursingBusiness

SAP Policy SAP policy needs to state frequency of process SAP must be evaluated at least once a year, but may be performed more frequently

SAP Policy SAP policy needs to state measurable standards There are required SAP elements that must be measured: Qualitative Grade Point Average (GPA) Quantitative Pace Maximum Timeframe

Qualitative Element Grade Point Average (GPA) Specified GPA or comparable standard measured against a norm for each evaluation period. May have a graduated GPA but must meet the following: Programs less than two academic years Programs greater than two academic years

Graduated GPA Student Grade Level at Evaluation Grade Point Average Freshman1.60 Sophomore1.80 Junior2.00 Senior2.00 Graduate/Prof essional 2.00 Example

Quantitative Element-PACE Pace is defined as the student’s progression to ensure completion within the maximum time frame - Must be measured at each evaluation - A graduated pace is permitted Student Grade Level at Evaluation Minimum Completion Percentage First Year66% Second Year70% Third Year75% Fourth Year & Beyond 75%

Quantitative Element- MAX TIMEFRAME 150% of the published program length or less for undergrad programs Schools still free to set own policies related to number of changes in major allowed. Established by the school for graduate programs Undergra duate Program Published Program Length Maximum Time Frame Credit hours 120 credit hours 180 credit hours Clock hours 900 clock hours/ 10 months 1350 clock hours/ 15 months

SAP Policy SAP policy needs to state how GPA and pace are affected by: Incompletes, Incompletes, Withdrawals, Withdrawals, Repeated coursework, Repeated coursework, Changes in program of study, Changes in program of study, Transfer credits, and Transfer credits, and Noncredit and/or reduced credit coursework Noncredit and/or reduced credit coursework

Transfer Coursework Required to count transfer hours accepted at your institution as both attempted and completed hours in SAP. Required to count transfer hours accepted at your institution as both attempted and completed hours in SAP. Transfer credits in calculation of pace means all completed work for all students considered. Transfer credits in calculation of pace means all completed work for all students considered.

Repeated Coursework SAP rules do not require schools to allow course repetitions nor to limit the number of course repetitions BUT SAP rules do not require schools to allow course repetitions nor to limit the number of course repetitions BUT SAP rules do need to address the treatment of repeats for measuring SAP SAP rules do need to address the treatment of repeats for measuring SAP

Repeated Coursework SAP rules must address the treatment of repeats for Title IV eligibility SAP rules must address the treatment of repeats for Title IV eligibility Repeat coursework is a separate topic, but directly related to SAP Repeat coursework is a separate topic, but directly related to SAP Information on repeat courses is found in 668.2(b) Information on repeat courses is found in 668.2(b)

SAP Policy Must clearly explain the consequences of not meeting SAP Must clearly explain the consequences of not meeting SAP Must explain how students not making SAP can restore their eligibility for financial aid funds Must explain how students not making SAP can restore their eligibility for financial aid funds

SAP Policy Must explain the SAP statuses: Satisfactory Satisfactory Warning Warning Suspension Suspension Probation (Academic Plan if used for multiple terms) Probation (Academic Plan if used for multiple terms)

Warning Status Warning Status (used to be called “Probation” ) Can only be used if checking SAP each payment period. Financial aid warning status is assigned automatically and student is still eligible to receive aid during the financial aid warning term. Students do not need to appeal to be given financial aid warning status. If SAP standards are not met during financial aid warning term, students are put on suspension and an appeal can be filed if schools allow it.

Appeals Process to petition reconsideration of eligibility School option to allow or limit the number of times a student can appeal Reasons for an appeal  The death of a relative  An injury or illness of the student  Other special circumstances Appeal must include:  Reason(s) the student was unable to meet SAP  What has changed to enable the student to meet SAP at the next evaluation point

Academic Plan Academic plans may be included as a condition of a financial aid warning status, a financial aid probation status, or the approval of an appeal at the school’s option May stipulate payment period restrictions: Number of credit/clock hours taken Registration in specified courses Requirement of certain grade point average

Academic Plan May stipulate payment period restrictions: Registration for fewer credit/clock hours Registration in specified courses Certain term grade point average requirements May be as simple as a calculation or as detailed as a class by class schedule May require collaboration with other offices

Probation Status If SAP is checked annually, student may appeal to have a financial aid probation term to meet minimum requirements If SAP is checked annually, student may appeal to have a financial aid probation term to meet minimum requirements If SAP is checked each term, student may appeal if after financial aid warning term SAP standards are not met If SAP is checked each term, student may appeal if after financial aid warning term SAP standards are not met Financial aid probation may be for one term or multiple terms based on an Academic Plan Financial aid probation may be for one term or multiple terms based on an Academic Plan Probation Status

Must publish and make SAP Policy readily available to current and prospective students OnlinePublications Share SAP standard requirements with other campus offices/staff Provide adequate counseling to Title IV applicants Consumer Information

Inform students how they will be informed if they are not meeting SAP standards Electronic Electronic Paper Paper Combination of the two Combination of the two Consumer Information

Frequency of evaluation College’s Goals Our student demographics Academic Suspension Standards System of monitoring compliance

Student Degree Audit

Appeal Form

Academic Planning Worksheet

Number of appeals Appeals Committee Composition Appeal Committee WRITTEN APPEAL Financial Aid Staff ADDITIONAL DOCUMENTATION MAY BE GIVEN FA Staff and Campus representatives VERBAL APPEAL MEETING FA Staff and Campus representatives _______________ FA Director VP of Operations COMMITTEE’S DECISION IS ALWAYS FINAL APPEAL PROCESS

“Academic Plan” Status Review “AP” status student is assigned a document request code right before SAP is run each term and is sent. Student meets with advisor again Advisor reviews Academic Planning Worksheet. Advisor fills out AP Compliance Form FAO reviews form: If still meeting plan, code is signed off. If not complying, student is put back on suspension. Student receives notification

AP Compliance Form

FSA Handbook: Vol 1, Chapter 1 Preamble to the Program Integrity Final Rule: /pdf/ pdf /pdf/ pdf /pdf/ pdf Electronic Announcement: SAPReviewfor StudentinClockHrs.html SAPReviewfor StudentinClockHrs.html SAPReviewfor StudentinClockHrs.html Program Integrity Q&A: hered/reg/hearulemaking/2009/sap. html hered/reg/hearulemaking/2009/sap. html hered/reg/hearulemaking/2009/sap. html Satisfactory Academic Progress, NASFAA Monograph 25, August 2012 SAP Resources

Gisella Baker (319)