SEMS Introduction1 Governor’s Office of Emergency Services Presents: Standardized Emergency Management System

SEMS Introduction2 Course Content: Three Modules  Purpose and Scope Terminology Element of SEMS Five SEMS Levels SEMS Functions / Concepts Operating Requirements

SEMS Introduction3 MODULE ONE: SEMSOVERVIEW

SEMS Introduction4 LEGAL BASIS FOR SEMS Senate Bill 1841Senate Bill 1841 Now in Law:Now in Law: Government Code §8607Government Code §8607 INTENT: To Improve Coordination of State & Local Emergency Response in California

SEMS Introduction5 COMPONENTS OF SEMS Incident Command System (ICS) Multi-Agency Coordination System (MACS) Master Mutual Aid Agreement Operational Area Concept Operational Area Satellite Information System (OASIS)

SEMS Introduction6 SEMS WAS DEVELOPED TO IMPROVE: Flow of information and resourcesFlow of information and resources Coordination between responding agenciesCoordination between responding agencies Rapid mobilization, deployment and resource tracking.Rapid mobilization, deployment and resource tracking.

SEMS Introduction7 APPLICATION OF SEMS STATE AGENCIES MUST USE SEMS

SEMS Introduction8 APPLICATION OF SEMS LOCAL GOVERNMENTS MUST USE SEMS! ….To be eligible for State funding of RESPONSE RELATED PERSONNEL COSTS!

SEMS Introduction9 SEMS TERMINOLOGY: REFER TO YOUR STUDENT MANUAL SEMS …….

SEMS Introduction10 THREE VERY IMPORTANT TERMS! EMERGENCY REPONSE AGENCY EMERGENCY REPONSE PERSONNEL EMERGENCY OPERATIONS CENTER (EOC)

SEMS Introduction11 MODULE TWO: SEMS BASIC ELEMENTS

SEMS Introduction12 (ICS) INCIDENT COMMAND SYSTEM Developed by Federal, State, and Local Fire Services A National Generic” ICS has been adopted by SEMS for use at the Field Level.

SEMS Introduction13 (MACS) MULTI-AGENCY COORDINATION SYSTEM Fire Resource Management SystemFire Resource Management System SEMS uses only the “inter-agency coordination” aspect of MACS to facilitate decisions regarding resource priorities.SEMS uses only the “inter-agency coordination” aspect of MACS to facilitate decisions regarding resource priorities. SEMS refers to this decision process as “Multi / Inter-agency Coordination.”SEMS refers to this decision process as “Multi / Inter-agency Coordination.”

SEMS Introduction14 MASTER MUTUAL AID AGREEMENTS: Voluntary and reciprocal agreements which provide services, resources, and facilities, when jurisdictional resources are inadequate.Voluntary and reciprocal agreements which provide services, resources, and facilities, when jurisdictional resources are inadequate. Several Mutual Aid Systems form essential links in SEMSSeveral Mutual Aid Systems form essential links in SEMS

SEMS Introduction15 OPERATIONAL AREAS : Consists of ALL Local Governments within the geographical limits of a County.Consists of ALL Local Governments within the geographical limits of a County. In SEMS, “Local Governments” are Cities, Counties, and Special Districts.In SEMS, “Local Governments” are Cities, Counties, and Special Districts. Responsibility for forming Operational Areas rests with the Chairman of the Board of Supervisors.Responsibility for forming Operational Areas rests with the Chairman of the Board of Supervisors.

SEMS Introduction16 (OASIS) OPERATIONAL AREA SATELLITE INFORMATION SYSTEM Satellite Communications with a high- frequency radio back-up.Satellite Communications with a high- frequency radio back-up. Links THREE SEMS levelsLinks THREE SEMS levels –Operational Area –Region –State

SEMS Introduction17 FIVE SEMS ORGANIZATIONAL LEVELS:  FIELD LEVEL  LOCAL GOVERNMENT LEVEL  OPERATIONAL AREA LEVEL  REGION LEVEL  STATE LEVEL

SEMS Introduction18 FIELD LEVEL: The level where emergency response personnel and resources carry out TACTICAL missions, activities, and decisions in direct response to an INCIDENT.The level where emergency response personnel and resources carry out TACTICAL missions, activities, and decisions in direct response to an INCIDENT.

SEMS Introduction19 LOCAL GOVERNMENT LEVEL: Cities, Counties, & Special DistrictsCities, Counties, & Special Districts Local governments MANAGE and COORDINATE the OVERALL emergency response and recovery activities in their jurisdictions.Local governments MANAGE and COORDINATE the OVERALL emergency response and recovery activities in their jurisdictions.

SEMS Introduction20 OPERATIONAL AREA LEVEL: County and ALL political sub- divisionsCounty and ALL political sub- divisions Coordinates information, resources and priorities among all local governmentsCoordinates information, resources and priorities among all local governments Is the intermediate level between Region and Local GovernmentIs the intermediate level between Region and Local Government

SEMS Introduction21 REGION LEVEL: Coordination between Operational Areas in each Mutual Aid Region Coordination between Operational Area and State Level Coordinate overall State Agency Support within the Region.

SEMS Introduction22 STATE LEVEL: May coordinate support between Administrative Regions as requiredMay coordinate support between Administrative Regions as required May act as the initial point of communication and coordination between California and the Federal Response System.May act as the initial point of communication and coordination between California and the Federal Response System.

SEMS Introduction23 SEMS MANAGEMENT FUNCTIONS:

SEMS Introduction24 SEMS FIELD ICS FUNCTIONS

SEMS Introduction25 TYPICAL SEMS EOC ORGANIZATION:

SEMS Introduction26 THE FIVE SEMS FUNCTIONS….. COMMAND / MANAGEMENTCOMMAND / MANAGEMENT OPERATIONSOPERATIONS PLANNING / INTELLIGENCEPLANNING / INTELLIGENCE LOGISTICSLOGISTICS FINANCE / ADMINISTRATIONFINANCE / ADMINISTRATION ….ARE REQUIRED AT ALL SEMS LEVELS!….ARE REQUIRED AT ALL SEMS LEVELS!

SEMS Introduction27 COMMAND / MANAGEMENT OVERALL RESPONSIBILITY FOR ALL INCIDENT ACTIVITY ESTABLISHES AND IMPLEMENTS AGENCY JURISDICTION POLICY, OVERALL MANAGEMENT OF JURISDICTIONAL ACTIVITIES COMMAND MANAGEMENT

SEMS Introduction28 OPERATIONS: DIRECTS THE TACTICAL RESPONSE OF ALL INCIDENT OPERATIONS COORDINATES ALL JURISDICTIONAL OPERATIONS IN SUPPORT OF THE RESPONSE FIELD OPERATIONS EOC OPERATIONS

SEMS Introduction29 PLANNING / INTELLIGENCE COLLECTS, PROCESSES, AND DOCUMENTS INFORMATION FOR USE ON THE INCIDENT COLLECTS, ANALYZES, PROCESSES, AND DOCUMENTS INFORMATION FOR USE IN JURISDICTION – WIDE PLANNING. PLANNING / INTELLIGENCE (FIELD) PLANNING / INTELLIGENCE (EOC)

SEMS Introduction30 LOGISTICS: PROVIDES SERVICES, PERSONNEL AND EQUIPMENT IN SUPPORT OF THE INCIDENT PROVIDES SERVICES, PERSONNEL, EQUIPMENT, AND FACILITIES IN SUPPORT OF ALL JURISDICTIONAL OPERATIONS LOGISTICS (FIELD) LOGISTICS (EOC)

SEMS Introduction31 FINANCE ADMINISTRATION FINANCE / ADMIN. (FIELD) FINANCE / ADMIN. (EOC) PROVIDES FINANCIAL ACCOUNTING AND COST CONTROL AT INCIDENTS OVERALL RESPONSIBILITY FOR FISCAL ACCOUNTING, COMPENSATION & CLAIMS, AND FOR JURISDICTION’S DISASTER SURVEY REPORT

SEMS Introduction32 KEY FEATURES: ELEMENTS OF SEMS MBO ACTION PLANNING FLEXIBILITYHIERARCHY COMMON TERMS

SEMS Introduction33 MANAGEMENT BY OBJECTIVES: Measurable & attainable objectivesMeasurable & attainable objectives Identified time- frames (Operational Period)Identified time- frames (Operational Period) SEMS FUNCTIONS OBJECTIVE OPERATIONAL PERIOD

SEMS Introduction34 ACTION PLANNING Conducted at the IncidentConducted at the Incident Conducted in the EOCConducted in the EOC Identifies Objectives and Actions for functions and branchesIdentifies Objectives and Actions for functions and branches Estimates completion time or Operational PeriodsEstimates completion time or Operational Periods Responsibility of Planning/IntelligenceResponsibility of Planning/Intelligence

SEMS Introduction35 ORGANIZATIONAL FLEXIBILITY: ACTIVATE WHAT YOU NEED!

SEMS Introduction36 UNITY OF COMMAND & ORGANIZATIONAL HIERARCHY: Appropriate supervisionAppropriate supervision Hierarchical Network links organizational elementsHierarchical Network links organizational elements

SEMS Introduction37 SPAN OF CONTROL Effective Supervisory Ratio:Effective Supervisory Ratio: –1 to 7 = Maximum –1 to 5 = Optimum

SEMS Introduction38 COMMON TERMINOLOGY Organizational Structure and FunctionsOrganizational Structure and Functions Position TitlesPosition Titles FacilitiesFacilities ResourcesResources

SEMS Introduction39 WHAT YOU NEED TO IMPLEMENT SEMS: SEMS Statute – G.C. § 8607 (Jan. 1993)SEMS Statute – G.C. § 8607 (Jan. 1993) SEMS Regulations – C.C.R. Title 19. Div. 2, § 2400 – 2450SEMS Regulations – C.C.R. Title 19. Div. 2, § 2400 – 2450 SEMS GuidelinesSEMS Guidelines SEMS Approved Course of InstructionSEMS Approved Course of Instruction

SEMS Introduction40 MODULE THREE: ROLES AND FUNCTIONS IN SEMS

SEMS Introduction41 FIELD LEVEL STAFFING CONSIDERATIONS: KIND / SIZE of the emergencyKIND / SIZE of the emergency Disciplines involvedDisciplines involved Background and experienceBackground and experience Training: Qualifications and CertificationsTraining: Qualifications and Certifications Agency policyAgency policy

SEMS Introduction42 EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS MANAGEMENT FUNCTION: City or County Administrators, Department Heads, PIO Team, Safety Officer (Risk Manager), Security Officer, Liaison Officer, Elected Official (Optional), Emergency Manager

SEMS Introduction43 EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS OPERATIONS FUNCTIONS: FIRE, LAW, PUBLIC WORKS, PARKS, MEDICAL AND OTHER DISCIPLINES WILL GENERALLY COORDINATE ACTIVITIES IN “BRANCH” CONFIGURATIONS DURING THE INITIAL ACTIVATION.

SEMS Introduction44 EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS PLANNING/INTELLIGENCE FUNCTION: PLANNING, ENGINEERING, BUILDING AND SAFETY; ALONG WITH FIRE, LAW AND OTHER SUPPORT PERSONNEL.

SEMS Introduction45 EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS LOGISTICS FUNCTION: USUALLY STAFFED BY GENERAL SERVICES, PUBLIC WORKS, ALSO FIRE AND LAW, ADMINISTRATIVE SERVICES AND OTHER DEPARTMENTS MAY ASSIST.

SEMS Introduction46 EOC STAFFING: LOCAL AND OPERATIONAL AREA EOCS FINANCE/ADMIN. FUNCTION: FINANCE DEPARTMENT AND ADMINISTRATIVE SERVICES TYPICALLY MANAGE AND COORDINATE THIS FUNCTION

SEMS Introduction47 REGION AND STATE EOC STAFFING: UTILIZE THE 5 SEMS FUNCTIONS SECTION CHIEFS ARE USUALLY STATE OES MANAGERS SECTIONS STAFFED BY OTHER STATE AGENCIES AND FEMA ESFs

SEMS Introduction48 STATE AGENCY COORDINATION: Must be CENTRALLIZED at the REOC. Linkage to Agency DOCs Agency Activity must fit into SEMS

SEMS Introduction49 OPERATING REQUIREMENTS FOR SEMS ORGANIZATIONS: USE OF ICS IN FIELD OPERATIONSUSE OF ICS IN FIELD OPERATIONS USE OF MULTI / INTER-AGENCY COORDINATIONUSE OF MULTI / INTER-AGENCY COORDINATION USE OF THE 5 SEMS FUNCTIONS AT ALL LEVELSUSE OF THE 5 SEMS FUNCTIONS AT ALL LEVELS PERSONNEL MUST HAVE DESIGNATED POSITIONS, WITH SUPERVISIONPERSONNEL MUST HAVE DESIGNATED POSITIONS, WITH SUPERVISION PERSONNEL MUST OPERATE SAFELY.PERSONNEL MUST OPERATE SAFELY.

SEMS Introduction50 DEMOBILIZING SEMS ORGANIZATIONS: WORK ASSIGNMENTS COMPLETEDWORK ASSIGNMENTS COMPLETED SUPERVISORS SHOULD DISCUSS AND EVALUATE PERFORMANCESUPERVISORS SHOULD DISCUSS AND EVALUATE PERFORMANCE RETURN ALL EQUIPMENT AND UNUSED SUPPLIESRETURN ALL EQUIPMENT AND UNUSED SUPPLIES

SEMS Introduction51 SEMS TRAINING: Four Approved Courses INSTRUCTOR GUIDESINSTRUCTOR GUIDES STUDENT MANUALSSTUDENT MANUALS VISUALSVISUALS EXAMSEXAMS SEMS ACI FIELD INTRODUCTION EOC EXECUTIVE