PROTOCOL, DECORUM & ETIQUETTE for ROTARACT MEETINGS

WHY PROTOCOL? Enhances prestige of organization Brings decorum to a meeting

PRESIDENT AS MEETING CHAIRPERSON Calls Meeting to Order Does General Welcome, Acknowledgements Ensures Agenda will be followed Informs persons beforehand of roles during meeting If President absent? ……. Current Past Future

“President John, Fellow Rotaractors & Guests” PROTOCOL FOR MEMBERS President must ALWAYS be addressed Reference to other Rotaractors Informing of absence or lateness, reports, submitted, etc. “President John, Fellow Rotaractors & Guests”

Guests should not introduce themselves Greeter/Sarge welcome guests, visitors Thank you for coming Did you enjoy the meeting? Did you sign our guestbook?

AGENDA Must be adhered to Guest Speaker as second to last item on agenda Last item is Vote of Thanks All “business” conducted before any activities No Politics/Religion Grace should be invocation for all denominations

PINS - Men wear on LEFT collar - Ladies wear on RIGHT collar (According to button flap on clothing)

EMAIL ETIQUETTE Respond within 48 hours of receiving email Protocol must be observed : “Good Day ADRR Mark, Received your email. President Marie will be sending you the information you requested by the end of this week. YIR, Secretary Janet. “

SEATING ARRANGEMENTS Secretary VP/PE PRES GS IPP/DO

INDUCTION CEREMONIES Sergeant/President Escorts Inductee to front Rotarian, District Board Member present Members stand Speech of acceptance

INTRODUCING A GUEST SPEAKER NO 10 page Curriculum Vitae NO “This speaker needs no introduction” NO “Without further ado….” 2 Questions : Why is it important that the speaker is here to speak to this audience? What is it about the speaker that makes him/her deserving of this audience’s attention?

Meet speaker ahead, correct pronunciation of name VOTE OF THANKS Meet speaker ahead, correct pronunciation of name Be in good location to hear speech Listen carefully, jot notes, highlights Note questions posed

ANY QUESTIONS????