PhD PROPOSAL AND SUPERVISORY AGREEMENT FORM Compulsory Stages of Candidature ENROL Optional Stages PhD PROPOSAL AND SUPERVISORY AGREEMENT FORM Suspension of study PhD CONFIRMATION Change of supervisor/topic/department PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) Study away from Christchurch PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) Change between full-time and part-time study Extension to submission date THESIS SUBMIISSION ORAL EXAMINATION

proposed senior supervisor proposed research topic ENROL Further information is available on the “enrolment and fees” link on this webpage Application Form: The starting point – when you become a PhD candidate Establishes: proposed senior supervisor proposed research topic expectations over frequency of meeting with proposed supervisor that there are suitable resources available to support the proposed area of research

PhD PROPOSAL AND SUPERVISORY AGREEMENT FORM Further information is available on the “PhD Proposal and Supervisory Agreement” link on this website Form submitted 6 months post enrolment. Includes: the composition of your supervisory team (minimum of 2 active supervisors!) supervisor and department endorsement of your research proposal that resources are available to support the project Supervisor Agreement: establishment of expectations: - roles of each supervision - frequency of meetings - expectations over publications issues related to intellectual property This is a VERY important document that sets up the process of student-supervisor interaction and completion should be given a lot of thought and attention

PhD CONFIRMATION PROCESS Further information is available on the “PhD Confirmation” link on this website Comprises: submission of a written report completion of an oral presentation (with questions) evaluation (with written and oral feedback), including from at least one person not a member of the candidate’s supervisory team The written report should include: A relevant literature review (or equivalent) that sets the student’s research in the context of previous work in the field; A description of proposed research, including planned methodology and data analysis techniques; A report of process to date (including any data collected); A timeline for completion of the thesis.      Exact timing and requirements of the confirmation process may vary between departments/schools – please check with your supervisor and/or Postgraduate Coordinator

PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) PROGRESS REPORTS (every 6 months) Further information is available on the “Progress Reports” link on this website Submitted every 6 months: to report on achievements over past six months to facilitate planning of upcoming (6 month) milestones and aims to identify any issues for discussion (with supervisors; PG coordinators; PG Office; DPGR) Effectiveness depends on: taking seriously the process of reflection and planning candid responses from all (students; supervisors; PG Coordinators) a willingness to discuss and address any issues that arise through the process of reflection and planning

THESIS SUBMISSION Further information is available on the “Thesis submission for examination” link on this website Candidate’s tasks: submission of thesis to PG Office (electronic submission) completion of thesis use form ensure that you are enrolled and your fees are up-to-date international students should confirm their visa status Senior Supervisor’s tasks: complete the relevant sections of the supervisor’s certificate and examiners’ nomination form (and pass to PG Coordinator for sign-off) inform the student of the names of the nominated examiners Postgraduate Coordinator’s tasks: complete the relevant sections of the supervisor’s certificate and examiners’ nomination form (and submit to PG Office)  

ORAL EXAMINATION Further Information is available on the “The Oral Examination Information Sheet” available on this website Purpose: part of the formal examination process for awarding a PhD opportunity to discuss thesis with knowledgeable experts (examiners): clarification of points raised in reports establishment of amendments required Structure: present is an oral chair (usually senior academic from host department), oral examiner and senior supervisor student can invite support person(s) lasts 1-2 hours a week beforehand student (and supervisor) given written reports from examiners Outcome: examiners make a recommendation to DPGR student is typically informed of the recommendation  

OPTIONAL STAGES A variety of changes are possible during the tenure of your PhD candidature. Further details about how to apply for Consideration of any of these changes can be found on the “Changes to your PhD” link on this website. For each there is an application form that must be completed and submitted to the Postgraduate Office Suspension of study Change of supervisor/topic/department Change between full-time and part-time study Study away from Christchurch Extension to submission date