1. Preparing for your first annual progress review FMS research student development workshop Monday 3 March 2014 Professor Dianne Ford Director of PhD Studies, FMS PhD supervisor/progress panel member

2. Overview Progress review timeline Preparation –Research report/literature review Relevant researcher development programme sessions –Presentation Relevant researcher development programme session –Other documents/materials –Students report to panel –(Supervisors report to panel) During the interview After the interview

3. Progress review timeline 4 year MRes/PhD 3 year PhD 12 months submission deadline! 6 months 12 months (MRes result) 8 months 20 months29 months 8 months 20 months29 months 42 months* *if still to submit First PhD progress review

4. Progress review timeline Full details:

5. Preparation Research report/review –Read guidelines. First review – literature review, aims, preliminary results (7,500 words) Second (and third) review – shorter report (3/4 pages; maximum 10): summary of data, detailed analysis of some data; strengths and weaknesses; to do list; appendix Final review – detailed breakdown of structure of thesis; identify research to complete –Be sure to cite information from other sources correctly Plagiarism will be treated seriously www.ncl.ac.uk/right-cite –Provide sufficient information to bring your panel up to speed. –Ask your supervisor for feedback. Check he/she will be available and agree a deadline for submission of a draft, giving you sufficient time to make any changes –Pay attention to presentation. –Submit in good time, including a hard copy if required.

6. Preparation Research Student Development Programme training sessions Tomorrow (Tuesday 4 March) – Writing a literature review; Alicia Creswell, Writing Development Centre Thursday 13 March – Writing your first year report; Professor John Kirby, Faculty Postgraduate Tutor Monday 12 May – Document management; content and layout; Sue Vecsey, Library Thursday 15 May – Document management; images and tables; Sue Vecsey, Library Thursday 15 May – Communication and presentation skills; Professor John Kirby

7. Preparation Presentation –Stick to rules/guidelines –Make sure the presentation helps you to communicate effectively Show key visual information, avoid use of lots of text etc. –Ask for input from supervisor

8. Preparation Documents/materials of possible use to your panel (and thus of use to you) –Your e-portfolio –Research diary or lab book –Copies of abstracts/conference proceedings etc. –(Approved project proposal; upload with report)

9. Preparation Students report to the panel –Be honest and reflective Discuss in advance with your supervisor/supervisory team/institute PG Research Student Coordinator any issues raised?

10. Preparation Supervisors report to the panel –A reminder will help speed up the process of you receiving official notification of the outcome of your review.

11. Preparation Know your panel. Read your report, and your project proposal. Lab books/research diaries and information on training attended Be organised. –Arrange date and time well in advance and as convenient for panel members, book room (and inform panel), get key, set up PC and projector etc.

12. During the interview Dont assume the panel has expert knowledge of every aspect of your project. –Provide reminders/clarification where you think helpful. Dont be afraid to defend your research, but be receptive to panels suggestions. Take the opportunity raise any concerns you may have. –E.g. completion of research, attendance at training courses and access to other activities important to your training and future career Remember, its a progress review rather than an assessment

13. Possible outcomes

14. After the interview Reflect On receipt of panel report –Discuss recommendations etc. with supervisor/supervisory team. –Be proactive in engaging in any activities/practices recommended or required by the Head of Institute (Institute PG Research Student Coordinator).

15. Finally.... Bear in mind that the review process is for YOUR benefit