School-Site Risk, Safety and Security Assessments SOUTH CAROLINA Public charter Schools School-Site Risk, Safety and Security Assessments Ronald R. Allen, President and CEO R.R.A. Risk Management Services 919-883-6062   R.R.A. RMS  

Presenter: Ronald (Ron) R. Allen, President & CEO R.R.A. Risk Management Services Risk and Safety Management Solutions for Public Charter Schools

Learning Objectives Gain knowledge of Site-Based Risk, Safety and Security Assessment processes. Gain Knowledge of how an all-inclusive site-assessment process can improve overall safety within the workplace, learning environments and in our school facilities. What are some of the “Newest” risk and safety exposures for Public Charter Schools. How can site-based risk, safety and security assessments assist schools in building “A Risk and Safety-Aware Culture”? Apply and integrate risk and safety assessment outcomes within the school’s goals and priorities. Learn the five major elements of an effective risk and safety program. R.R.A. RMS  

When it comes to risk, safety, and security what are School Leaders, Administrators and Teachers looking for? A Balanced Approach ! They all clearly recognize that the overall safety and security of students, employees, visitors, facilities and the communities in which they serve is the first and utmost priority for them. These administrators also realize they must increasingly take proactive measures to protect all students, employees, facilities, the public, and school property from various types of risks and vulnerabilities. R.R.A. RMS  

Inclusive Risk, Safety and Security Assessments for Public Charter Schools Implement a comprehensive risk, safety and security assessment process that is specifically designed for the Charter School environments. Through risk and safety assessments School Administrators and Teachers can take proactive steps to prevent, protect, mitigate and lessen the potential impact of existing or emerging safety or security concerns. By taking an integrated assessment approach you can compliment any ongoing safety, security, emergency preparedness planning processes or other such undertakings. Because Charter Schools’ internal policies and procedures can vary, it is important to customize your assessment process and tool to insure you are taking an all-hazards approach which should include all internal and external educational environments.

Decisions, Decisions, Decisions Are we making the appropriate ones and if so, how do we know? R.R.A. RMS  

{Risk and Safety Assessment Activity} Where are we with Risk, Safety and Security Assessments for Public Charter Schools? {Risk and Safety Assessment Activity}

Independent Study of 15 National Security and Safety Experts: They concluded that all Schools should conduct Risk Assessments and consider hiring School Resource Officers (SROs) or independent security. The majority of experts in this study admit that keeping schools 100 percent safe is impractical if not impossible. One school principal and school security expert on this panel noted “unless a school is behind an electric security fence with bars over the windows and armed guards throughout, it will always be exposed from a security standpoint”. R.R.A. RMS  

Public Charter Schools (K-12) Common Risk Exposures General Liability: Premises and Operational Automobile Physical and Bodily Injury Professional Liability Workers’ Compensation (Employee Injury) Transportation of Students Playgrounds and Equipment Environmental Impairment Liability Crime (Internal) Vandalism Sporting Events

Public Charter Schools (K-12) Common Risk Exposures Use of Facilities by Outside Organizations Employment Related Claims Bullying and Harassment of Students Large Crowds at Special Events School Volunteers Sexual Harassment Student Vocational Education Programs Acts for Student Violence Fire and Property Outside Vendor or Contractors

Charter Schools (K-12) Special Exposures

Consequences of NOT Managing Risk Failure to manage risk effectively can lead to major losses or other adverse consequences such as: Financial Losses by the School Personal Injury Liability Claims for Damages Property Claims Environmental Damages Community Losses Criminal Charges R.R.A. RMS  

Wrong decisions can have major consequences. July 2012 Business Insurance Article Reports: “Pennsylvania State University had no risk management review process to stop child sexual abuse by Sandusky.” The Louis Freeh investigation report found that the University did not have a formal process or structure to regularly receive reports on potential risks and failed in its duty to make inquiries into the child sexual abuse by the former assistant football coach Sandusky.

SANDY HOOK ELEMENTARY SCHOOL December 14, 2012 Newtown, Connecticut December 14, 2012 Twenty Students, ages 6 & 7, and six adults were killed at the school.

On October 21st 2013 at Sparks Middle School in Nevada a 12 year old Student opened fire on the basketball court shooting and killing teacher and former Marine Mike Landsberry and wounding two students.

Practical Risk Management Strategies Implement Risk, Safety and Security Assessments R.R.A. RMS  

Risk, Safety and Security Assessment Process and Tools How can our school establish a comprehensive and all-hazards assessment process or program. What types of risk and safety assessment tools or instruments are available?

Elements of School Risk, Safety and Security Assessments School Emergency Preparedness and Crisis Response Planning Crime and Violence Prevention Polices and Procedures Physical Security and Safety Measures - (Communications, Alarms, Access and Control, Traffic Control, Site Exterior, Signage, Neighborhoods and Community, Parking Lots, Playgrounds and Athletic Facilities, Building Interior and other areas) Staff Professional Development and Training Programs for Safety, Security and Emergency Planning.

Elements of School Risk, Safety and Security Assessments Student Safety Measures – Science and Chemistry Programs, CTE, Theater and Dramatic Arts, Afterschool Programs, Supervision and Child Custody, School Volunteers, Field Trips Internal Security Services or Police Staffing and Operational Practices Public Agency Partnerships and School Community Relations and Collaboration Relating Security with Preventions and Intervention Services Workplace Health and Safety Programs

Elements of School Risk, Safety and Security Assessments Exceptional Children Programs Technology and Internet Safety Processes Bullying Prevention Programs (Cyber) Nursing Programs Food and Child Nutrition Services Custodian Services Athletic Programs Extracurricular Activities School Sponsored Programs Environmental Safety Provisions

Risk and Safety for Charter Schools What type of risk and safety issues are involved in your day-to-day operations? How are those risk and safety issues identified, evaluated and then managed? Within your school what is the most important safety or security management concern for you? Are district processes or policies established which address risk management and safety in a comprehensive way?

What Can Schools Do About Risk? Embrace modern risk management. Be vigilant about a broad range of risks. Promote district wide risk intelligent culture. Agree on meaning of terms and issues. Incorporate process into all decision-making. Implement program tailored to district context. Continuous Improvement: Best Practices and Benchmarking - Balanced Scorecard School-Site Risk and Safety Assessments Risk Inventory: Risk Register Risk Assessment: Risk Map Risk Tolerance: Risk Appetite

Building Safety and Security Aware Culture Ensure safety goals or objective’s are aligned with the schools adopted vision and mission. Safety and Security goals should be specific, measurable and achievable within a reasonable timeline. Establish small foundations of achievements which will lead to a historic shift for the district. How many $ can our district identify in SAVINGS? What is your district’s current safety and risk components? Identify the frequency or severity of district claims. Risk Tolerance or Appetite? What is the return on investment?

Risk Exposures in K-12 Schools How many are there?

Practical Risk Management Strategies Implement School-Site Safety and Security Assessments

Risk Management Process

Identify and Analyze Identifying Risk - Allows the School District to understand the extent to which potential events might impact it’s primary mission and objectives. Assesses risks from two perspectives: Likelihood Impact Analyzing Risk - Identifies possible alternatives to manage and minimize the overall risk. Determine which risk management treatment or combination of treatments will best suit the risk and your entity.

Respond, Control and Monitor Implement the Response – Use procedures that help ensure that the risk responses as well as other entity directives are carried out. This should occur throughout the system, at all levels, and in all functions. Control - A strong system of internal controls is essential in producing positive risk management outcomes. Monitoring Results - Effectiveness of the selected risk response and components is monitored through: on-going monitoring of activities, measuring outcomes for effectiveness, and make revisions necessary.

THE RISK MANAGEMENT TRIANGLE Insurance Programs and Claims Management Risk Management Components for Liability Safety & Health Risk Assessment & Loss Control Environmental Employee Injury Programs and Workers’ Compensation

Q & A Contact Information: Ronald R. Allen, President & CEO R.R.A. Risk Management Services RAllen1@nc.rr.com Direct: (919) 883-6062 Office: (919) 732-6478

Thank You!