ORDER LETTER. An “Order” is an expense for the person placing the order and an income for the one getting it. The company that bags the order has to fulfill.

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Presentation transcript:

ORDER LETTER

An “Order” is an expense for the person placing the order and an income for the one getting it. The company that bags the order has to fulfill lot of commitments to ensure that it has a satisfied customer, which can be an individual or another company. Timely delivery of the order, quality of delivery and after sale service – are all part and parcel of getting an order.

An Order Letter is the one that is written by the person or company placing the request of purchase from another company.

An Order Letter should be drafted very carefully as it needs to pen down all the terms and conditions of the purchase for the benefit of both involved parties. It should have details such as product specifications, quantities, etc. It should be addressed to the person responsible for the execution of the order with a copy to the head of department. Since it is totally an official letter it should be typed.

DOS AND DON’T’S OF ORDER LETTER An Order Letter should be addressed to the person responsible for executing the order It should include all the terms and conditions agreed upon by both involved parties Since it is purely an official letter it should be typed out There is no need to use too many adjectives in the letter since it is purely for an order being placed The letter should have all relevant details related to the order, for example, quantity, price and other terms and conditions